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GAINS Training

 Grants Administration Implementation and Navigation System (GAINS) Trainings 

The GPA Team will host a virtual training session on the new grants management system, GAINS, on December 5, 2023 from 12pm-1:30pm. 

Grants Administration Implementation and Navigation System GAINS Logo Stacked

The Colorado Department of Education (CDE) is excited to launch our first department-wide, grants management system in the fall of 2023. This new system, the Grants Administration Implementation and Navigation System (GAINS), will streamline and consolidate multiple application systems and processes into a single location and system. 

GAINS Virtual Training

The GPA Team will host a virtual training session on the new grants management system, GAINS, on December 5, 2023 from 12pm-1:30pm.

This training session is a system overview specially designed for Local Education Agencies (LEAs)/Local Educational Providers (LEPs) who were unable to attend the in-person training opportunities offered in September. A recording and the associated materials will be posted on the GAINS Training website following the session. 

Registration is required – Zoom Registration  

  • When: Tuesday, Dec 5, 2023: 12pm-1:30pm 
  • What: Virtual Overview of GAINS focusing on 
  • General Navigation 
  • Funding Applications 
  • Reimbursement Requests 
  • Checklist, History Log, and Comments 

GAINS Office Hours

Starting on Tuesday, October 24 at 12:00 pm, the Grants Program Administration (GPA) Team will host weekly office hours to support LEAs/LEPs on the access and use of the Grants Administration Implementation and Navigation System (GAINS), CDE’s new grants management system. 

 The weekly office hours are recommended for LEA/LEP applicants who are involved in writing, submitting, and approving grants administered by the Colorado Department of Education (CDE). Office Hours will cover frequently asked questions (FAQs) and any other specific questions from attendees with a focus on providing technical assistance on the two grants currently open in the system, the Computer Science Grant and the Colorado Charter School Program Grant. 

GAINS User Access Administrator Instructions and Training 

CDE provided a training for District Local Access Managers (LAMs) in preparation for their capacity to continue to support district users with their IdM system access. GAINS is a role-based system, and each district staff member who will submit applications or request funds will need to be assigned a role depending on the level of access needed in the system (creating, submitting, and/or approving applications, submitting requests for funds and other fiscal reporting, completing required evaluation or data submissions, etc.). LAMs have been assigned the User Access Administrator role and will be responsible for managing the role assignment process or assigning a User Access Administrator role to an authorized user to manage roles in the system. The user access instructions, PowerPoint, and recording can be found below.

LAM User Access Instructions | LAM Training Powerpoint | Recording

GAINS Launch Training

In preparation and support for the launch and transition, CDE, in collaboration with the system vendor, held a series of in-person trainings for Local Education Agencies (LEAs)/Local Educational Providers (LEPs).  A recording and the materials from one session can be accessed below.

The training focused on the following key areas: 

  • General Navigation
  • Applications for Funding
  • Reimbursement Requests
  • Checklist, History Log, and Comments

Training Recording | Basic Site /navigation Presentation | Funding Applications Presentation | Fund Requests Presentation 

CDE is committed to providing system training to all potential applicants and system users and will announce future opportunities as individual grant applications open and upon request. 

If you have any questions, please contact