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Consolidated Federal Programs Application

Overview

On December 10, 2015, the Every Student Succeeds Act (ESSA), which reauthorizes the Elementary and Secondary Education Act (ESEA), was signed into law. The passage of ESSA provides a much anticipated opportunity to improve achievement outcomes for all students by providing effective programs supported with Titles I, II, III, and IV funding. The new law broadens the allowable uses of title funds and our goal is to help ensure that you understand all of the opportunities this funding affords your LEA.    

Under the ESSA, state educational agencies (SEAs) are required to collect local education agency (LEA) plans that address the requirements of the law, as well as descriptions of the activities the LEA will implement with its Title I, II, III, and IV allocations.  To meet this requirement, the Colorado Department of Education (CDE) has developed, with stakeholder input, a new consolidated application, which includes a set of five cross-program questions, organized around five core elements:

  • A comprehensive needs assessment;
  • Meaningful, ongoing consultation with parents, teachers and other community members;
  • The identification of students in need of additional support;
  • Delivery and progress monitoring of evidenced-based student supports; and
  • Evaluation of programs and activities funded by the ESSA.

2018-2019 Consolidated Application

Log in to Consolidated Application

Consolidated Application Prior Years

News 

June 2018 Update

Virtual Office Hours

As a reminder, the Office of ESEA Programs will host Virtual Office Hours throughout the month of June to provide applicants with an opportunity to ask questions and receive targeted technical assistance during the submission process.  The remaining opportunities to participate in the Virtual Office Hours include:

  • June 12, 2018:    1:00 – 2:00pm
  • June 15, 2018:    10:00 – 11:00am
  • June 20, 2018:    2:00 – 3:00pm
  • June 26, 2018:    11:00am – 12:00pm
  • June 29, 2018:    10:00 – 11:00am

Webinar Link for Virtual Office Hours

Indirect Cost Rates

Preliminary Indirect Cost Rates have been updated in the platform. Any changes to the preliminary rates will be updated and communicated when the information becomes available.  CDE will provide updates through the Application News section of the platform, as well as through the Scoop.

System Issues

Title III Part A - CDE is aware an issue exists regarding the completion of the Title III SAI funds when Title III allocations are assigned or declined.  Further, we are also aware of an issue impacting the ability to save narrative responses under Title III.  We are currently working on a solution and will provide an update as soon as we can.

Carryover Funds - The option to carry over Title IV and V funds is currently not displaying in the application. This is a system issue and does not mean that carryover is unallowable in these programs.  We will send a notification once the platform is updated.

The following system issues reported during training have been resolved.

  • Disappearing data in the Nonpublic assurance

If you are experiencing any other system issues, please email those to consolidatedapplications@cde.state.co.us.

Equitable Distribution of Teachers

As you complete the Consolidated Application for ESEA funds, please note that Title I, Part A narrative question #4 will appear for districts for which preliminary 2017-18 HR data analyses indicate that students in the lowest income or highest minority schools are being taught at higher rates by ineffective, inexperienced, or out-of-field teachers compared to their counterparts in the lowest poverty or lowest minority schools. 

This question asks the LEA how it “plan[s] to address any disparities that result in low-income and minority students being taught at disproportionate rates by ineffective, inexperienced, or out-of-field teachers[.]”  Additional documentation to assist you in addressing this requirement in the Consolidated Application is posted on the Title I Part A website.

Title II Part A Narrative Question

The Title II Part A narrative question is required for LEAs with schools identified for CS, TS, or ATS. Skip this question if the LEA does not have schools identified for CS, TS, or ATS.  The Consolidated Application platform will not prevent submission for LEAs that do not provide a response.

Supplement, Not Supplant Demonstration Under Title I, Part A

As a reminder, the Supplement, Not Supplant Demonstration was due on May 30, 2018.  CDE is currently communicating regarding approval or the need for additional information with the LEAs that have submitted the demonstration form.  If you have not yet submitted the form, please do so as soon as possible or contact your ESEA Regional Contact for additional support.


May 2018 Update

The Office of ESEA Programs is happy to announce that the 2018-19 Consolidated Application platform is live and applicants may begin utilizing the online system to update their LEA plan responses, as needed, and enter the LEA’s 2018-19 proposed budget.  The 2018-19 preliminary allocations for Title I, Part A, Title II, Part A, Title III, Part A, and Title III-SAI have been prepopulated in the platform.   CDE will update the preliminary allocations for the remaining Title programs once they have been received from the U.S. Department of Education.

As a reminder, applicants must submit the Supplement, Not Supplant Demonstration form and Non-Public School Consultation form(s) no later than May 30, 2018.  In addition, LEAs that have schools identified for comprehensive support and improvement and targeted support and improvement are asked to return the School Improvement Retention of Funds Request Form, located in the application platform, by May 30, 2018. CDE will provide in-person and virtual trainings regarding the application platform and programmatic requirements throughout the remainder of May.  Register for the trainings by clicking the date and location below. Please note that the trainings begin at 9:30am and lunch will be provided.

  • May 14 – Rifle
  • May 18 – Durango
  • May 22 – Castle Rock
  • May 24 – Virtual

If you are unable to attend the in-person or virtual Regional Network Meetings but would like support from CDE, please reach out to your ESEA Regional Contact to schedule additional training supports, such as individualized training sessions, phone conferences, or BOCES and member district work sessions.  In addition, the Office of ESEA Programs will host Virtual Office Hours throughout the month of June to provide applicants with an opportunity to ask questions and receive targeted technical assistance during the submission process.  Virtual Office Hours will be hosted on the following dates:

  • June 1, 2018:      10:00 – 11:00am 
  • June 6, 2018:      10:00 – 11:00am
  • June 12, 2018:    1:00 – 2:00pm
  • June 15, 2018:    10:00 – 11:00am
  • June 20, 2018:    2:00 – 3:00pm
  • June 26, 2018:    11:00am – 12:00pm
  • June 29, 2018:    10:00 – 11:00am

Webinar Link: https://enetlearning.adobeconnect.com/juneofficehours/ 

Finally, CDE has collected relevant training materials, FAQs and resources in one location for applicants to access as they work through the application submission process, including the Consolidated Application Manual.  Applicants may utilize the training materials and information by accessing the Consolidated Application Training Center website.  For additional information related to the Consolidated Application, contact Colleen Brooks.


April 2018 Update

Rescheduled Regional Network Meetings

The Office of ESEA Programs is happy to announce that we have rescheduled the in-person Regional Network Meetings for the dates and locations listed below.  The training will include a morning session to review programmatic requirements and technical training related to the 2018-19 Consolidated Application and an afternoon work session with CDE staff available to provide support as applicants work in the application platform.  Register for the trainings by clicking the date and location below. Please note that the trainings begin at 9:30am and lunch will be provided.

  • May 7 – Greeley
  • May 14 – Rifle
  • May 18 – Durango
  • May 22 – Castle Rock
  • May 24 – Virtual

If you are unable to attend the rescheduled Regional Network Meetings but would like support from CDE, please reach out to your ESEA Regional Contact to schedule additional training supports, such as individualized training sessions, phone conferences, or BOCES and member district work sessions.  In addition, the Office of ESEA Programs will host virtual office hours throughout the month of June to provide applicants with an opportunity to ask questions and receive targeted technical assistance during the submission process.  Virtual office hours will be posted once available.

2018-2019 Consolidated Application Platform

The 2018-19 Consolidated Application platform will be live for applicants beginning May 4, 2018.  You may access the application platform by clicking on “Log in to Consolidated Application” at the top of the page.  The username and password remains the same for the 2018-19 application as it did for the 2017-18 application.  The 2018-19 preliminary allocations will be prepopulated prior to making the application available.   

BOCES Intent to Participate

CDE recognizes that BOCES support LEAs in the State in administering federal funds under the Every Student Succeeds Act. In order to better coordinate and support LEAs and BOCES through the application for ESSA funds, CDE is requesting BOCES provide information regarding their intent to participate in the application cycle in advance. The information provided will be used to grant appropriate access to member district and consortia participant applications in the Consolidated Application for ESEA Funds online platform, as well as verify the information collected in the acceptance, relinquishment, assignment, and certification (ARAC) form.  BOCES are required to submit their Intent to Participate in federal funds under ESSA. BOCES applicants will submit the information online at https://www.surveymonkey.com/r/BOCESIntent.

Additional Resources

Additional information related to the submission requirements for the Consolidated Application are available in the Training Center


March 2018 Update

2018-19 ESEA Allocations

On Friday, March 23, 2018, the President signed legislation that provides funding for Title programs under the Elementary and Secondary Education Act (ESEA) for the 2018-19 school year (i.e. State Fiscal Year 2019; Federal Fiscal Year 2018).  The United States Department of Education will now begin the process of calculating state allocations based on these funding levels. Once received, CDE will calculate preliminary allocations for local educational agencies (LEAs) for the 2018 – 2019 school year and post the information on the CDE Grants Fiscal page.  The chart below provides a comparison of the national funding levels for the 2017-18 and 2018-19 fiscal years.  While the specific impact and allocation under each Title program for Colorado is yet to be determined, LEAs may use this information as a general guideline for planning purposes.  

 

ESEA Appropriations (in thousands of dollars) for 2018-19

ESEA Title Program

Final Allocations: Federal Fiscal Year 2017*

 

Allocations Based on Omnibus:

Federal Fiscal Year 2018**

 

Change in Funding:  as compared to

Federal Fiscal Year 2017

Projected FY 2019 Colorado Allocation

ESEA Title I Grants

$15,459,802

$15,760,000

$300,200; Increase

$155,421,000

ESEA Title II (Teacher Quality)

$2,055,830

$2,055,830

$0; Level Funded

$22,744,000

ESEA Title III (English Language Acquisition)

$737,400

$737,400

$0; Level Funded

$9,402,000

Student Support and Academic Enrichment  (Title IV-A)

$400,000

$1,100,000

$700,000; Increase

$10,873,500

*State Fiscal Year 2018

**State Fiscal Year 2019


January 2018 Update

2017-2018 Consolidated Application

CDE has reviewed and approved all submitted 2017-18 Consolidated Applications for ESEA Funds. LEAs may submit a request for reimbursement form to the Office of Grants Fiscal. 

Post-Award Revisions (PAR)

The Consolidated Application is now open for Post Award Revisions. The post-award revision system will be open from Tuesday, January 2, 2018 through Friday, June 29, 2018 for the 2017-18 application.

To submit a request for revision, edit individual budget line items within each section and provide a rationale for the revision in each section’s comment box. Once the revision request has been submitted, your CDE district contacts will review the changes and approve them or send you any questions or required clarifications. Local Education Agencies may submit multiple revision requests consecutively throughout the post-award revision timeframe.

The Office of ESEA Programs hosted a training webinar to review the post-award revision process and update LEAs on changes made to the revision platform.  

2018-2019 Consolidated Application

In preparation for the 2018-19 Consolidated Application for Elementary and Secondary Education Act (ESEA) funds, districts should engage with stakeholders to determine how best to use and leverage ESEA Title funds to improve outcomes for students.

Here are things to keep in mind while preparing for application development:

  • Ensure the needs and outcomes of all students are represented in the team that develops the Consolidated Application.
  • Consult with all schools (including charters and non-public schools as applicable) regarding the ESEA funds for which the school may be eligible in the following school year.
  • If applicable, consult with neglected and/or delinquent facilities to ensure formal agreements are in place.
  • Coordinate with early childhood centers to plan transition of preschool students to Title I, Part A schools.
  • Conduct required parent engagement activities.

More information regarding the 2018-2019 Consolidated Application for ESEA Funds will be posted as it becomes available. 

 

 


Consolidated Application Prior Years

For Additional Information Contact:

Colleen Brooks
303-866-3897
send an email

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