Overview
The Student October Pupil Enrollment collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of school finances across the state.
Deadline
The 2017-2018 Student October Snapshot is open. The legislated deadline for submitting the snapshot is Friday, November 10, 2017.
Pupil Membership data for the 2016-2017 school year can be found on the Colorado Education Statistics web page.
Timeline
- 2017-2018 Student October Timeline (PDF) (updated 7/27/2017)
File Layout and Definitions
- 2017-2018 Student October File Layout and Definitions (PDF) (updated 8/24/2017)
- Prior year Student October File Layouts and Definitions
- Student Interchange website
- Student Demographics and School Association files must be submitted to complete Student October
Business Rules
- 2016-17 Business Rules for Student October (XLSX) (updated 9/1/2016)
- 2015-16 Business Rules for Student October (XLS)
Templates
- Exception Request Template and Instructions (XLSX)
- Alternate Count Date Template and Instructions (XLSX)
- Transfer Date Exception Template and Instructions (XLSX)
Student October Trainings
- Student October Training Schedule (PDF) (updated 07/27/2017)
- Upcoming Trainings
- Student October Office Hours: Thursday, September 21, from 2pm-3pm
- The focus will be English Learner Data Reporting
- Link to Adobe Connect webinar room
- Call in: 855-397-4421
- Student October Office Hours: Thursday, September 21, from 2pm-3pm
- Training Slides and Recordings
- Student October Training Webinar Recording (Recorded on 9/7/2016, 1 hour 25 minutes)
- 2016-17 Changes to Student October (PDF) (updated 8/23/2016)
School Code Changes
If there are changes to a school name or changes to school grade range, a letter (on district letterhead) from the district superintendent is required indicating the changes. Once the letter is signed by the superintendent, FAX the letter to the attention of Dennis St. Hilaire at (303) 866-6888.
- Definition of a school -- Cover Letter (PDF)
- Definition of a Colorado Public School (PDF) (updated 2/2/2017)
- Colorado Definitions of Public School Levels (PDF)
- School Code Change Forms
Codes
- Student October valid Attendance-Finance code combinations (XLS) (updated 8/16/16)
Reports
- The Student October contacts (approvers) are in Data Pipeline, Cognos under “Student October” -> “Student October Contact List”
- Cognos Student October Report Definitions (DOCX)
Additional Resources
- Syncplicity References
- Field Analyst Support Team (FAST)' s website, which includes the Student October Resource Guide
- Addresses of Colorado schools
- Historical Pupil Membership reports
- Historical Student October Layout and Definitions
Contact: Morgan Holmgren at holmgren_m@cde.state.co.us
