Student October (Pupil Enrollment) Count
Overview:
The Student October (Pupil Enrollment) collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of School Finances across the state.
Deadlines:
File Layout and Definitions:
- 2013-14 File Layout and Definitions for Student October (PDF)
- ADE Document and Definitions 2012-13 (PDF) - Please note that this information is now contained in the Student Interchanges
Business Rules:
Reports:
Trainings:
- 2013-2014 Pupil Enrollment Count Training (PPT)
- 2013-2014 Pupil Enrollment Count Walk-Through Steps Related to Student October Snapshot (webinar)
- Student October Phase II directions: Steps Related to Student October Snapshot (PDF)
- Student October Training Video
- Student October FAQ (PDF)
- Data Pipeline Student October Quick Reference Guide
School Code Changes:
If there are changes to a school name or changes to school grade range, a letter (on district letterhead) from the district superintendent is required indicating the changes. Once the letter is signed by the superintendent, FAX the letter to the attention of Dennis St. Hilaire at (303) 866-6888.
- Definition of a school -- Cover Letter (PDF)
- Definition of a Colorado Public School (PDF)
- Request for New School Code (PDF)
- Request for School Name Change (PDF)
- Request for Grade Change (PDF)
- Request for Closing a School (PDF)
- School Code Boundary/Population Change Calculator (XLS)
Additional Links:
- Student October valid code combinations (XLS)
- Country Codes (XLS)
- Non-public school codes (XLS)
- Head start/public agency codes (XLS)
- Grade to Age Table (PDF)
- Student October Override Grade to Age Table (PDF)
- Steps to assign Student October groups (PDF)
- Steps to upload files in Data Pipeline (PDF)
Contact: Annie Matula at Matula_A@cde.state.co.us
