Data Pipeline Snapshots - Student October

Overview

The Student October Pupil Enrollment collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of school finances across the state.

Deadline

The 2018-2019 Student October Snapshot is closed.

The 2019-2020 Student October pupil membership data will be published in January 2020 on the Colorado Education Statistics web page.

Timeline

2019-2020 Student October Timeline (updated 6/6/2019)
2018-2019 Student October Timeline (updated 7/17/2018)
2017-2018 Student October Timeline (PDF) (updated10/20/2017)

File Layout and Definitions

2019-2020 Student October File Layout and Definitions (PDF) (updated 6/6/2019)
2018-2019 Student October File Layout and Definitions (PDF) (updated 8/28/2018)
2017-2018 Student October File Layout and Definitions (PDF) (updated 8/24/2017)
Prior year Student October File Layouts and Definitions
Student Interchange website
- Student Demographics and School Association files must be submitted to complete Student October

Business Rules

2019-2020 Business Rules for Student October (XLS)

Templates

Student October Trainings

2019-2020

Student October Training Schedule (PDF) (updated 8/05/2019)
Student October EL Coding Training (PDF) (updated 9/13/2019)
Student October New Respondent Training (PDF) (updated 9/20/2019)
Student October Veteran Respondent Training (PDF) (updated 9/20/2019)
Student October Free & Reduced Lunch Training (PDF) (Recorded Webinar) (updated 9/20/2019)
Student October Count September 10, 2019 Office Hour: EL Reporting (PDF) (updated 9/20/2019)
Student October Count September 17, 2019 Office Hour: Postsecondary Reporting (PDF) (updated 9/20/2019)
Student October Count September 25, 2019 Office Hour: Early Childhood and Kindergarten Coding (PDF) (updated 10/1/2019)
Student October Count October 3, 2019 Office Hour: Preparing for Audit (PDF) (updated 10/10/2019)
Student October Count October 9, 2019 Office Hour: PAI, Non-Program School, FRL Coding & Transfer Exceptions (PDF) (updated 10/10/2019)

2018-2019

Student October Training Schedule (PDF) (updated 6/25/2018)
2018-2019 General Student October Training (PDF) (updated 8/31/2018)
2018-2019 First Year Student October Respondent Training (PDF) (Recorded Webinar) (updated 9/18/2018)
Student October Count September 18, 2018 Office Hour: EL Data Reporting (PDF) (updated 9/18/2018)
Student October Count September 26, 2018 Office Hour: Preparing for Audit (PDF) (Recorded Webinar) (updated 9/28/2018)
Student October Count October 2, 2018 Office Hour: PAI, Non-School Program & Post-Secondary Program Coding (PDF) (Recorded Webinar) (updated 10/9/2018)
Student October Count October 10, 2018 Office Hour: CPP & ECE Program Reporting(PDF) (Recorded Webinar) (updated 10/15/2018)
Student October Count October 16, 2018 Office Hour: Transfer Enrollment Exceptions & Free and Reduced Lunch Reporting (updated 10/26/2018)
Student October Count October 25, 2018 Office Hour: Data Validation & Cognos Reports (updated 10/26/2018)
Student October Count October 31, 2018 Office Hour: Data Pipeline Duplicate Process and Submission (Recorded Webinar) (updated 10/31/2018)

2017-2018

Student October Training Schedule (PDF) (updated 07/27/2017)
Training Slides and Recordings
- General Student October Training Slides (PDF):
  - September 13th Student October Webinar Recording (1 hour 25 minutes)
- First Year Respondent Training Slides (PDF) (updated 9/11/2017)
- Student October Office Hours 9/21/2017 - English Learner Changes (PPTX) (updated 10/04/2017)
- Student October Office Hours 9/27/2017 - American Indian / Native Alaskan Identification for Title VI (PPTX) (updated 10/04/2017)
- Student October Office Hours 10/03/2017 - Preparing for Audit (PPTX) (updated 10/04/2017)
  - Recording of Office Hours Webinar from October 3, 2017
- Student October Office Hours 10/11/2017 - Transfer Enrollment Exceptions (PPTX) (updated 10/17/2017)
  - Recording of Office Hours Webinar from October 11, 2017
- Student October Office Hours 10/18/2017 - Colorado Preschool Program and Early Childhood Education Reporting (PPTX) (updated 10/18/2017)
  - Recording of Office Hours Webinar from October 18, 2017
- Student October Office Hours 10/26/2017 - Cognos Reports and Data Verification (PPTX) (updated 11/03/2017)
- Student October Office Hours 11/02/2017 - Facility Students, Data Submission, and Duplicates (PPTX) (updated 11/03/2017)

General Trainings

School Code Changes

If there are changes to a school name or changes to school grade range, a letter (on district letterhead) from the district superintendent is required indicating the changes. Once the letter is signed by the superintendent, FAX the letter to the attention of Debbie Puccetti at (303)866-6888.

School Code Change Forms

Codes

Codes as of School Year 2019-2020

Student October Valid Attendance-Finance Code Combinations (XLS) (updated 10/1/19)

Codes as of School Year 2018-2019

Student October valid Attendance-Finance code combinations (XLS) (updated 8/16/16)

Reports

The Student October contacts (approvers) are in Data Pipeline, Cognos under “Student October” -> “Student October Contact List”
Cognos Student October Report Definitions (DOCX)