Overview
The Student October Pupil Enrollment collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students in instructional programs, free and reduced lunch counts, and distribution of school finances across the state.
Deadline
The 2017-2018 Student October Snapshot is closed.
The 2017-2018 Student October pupil membership data will be published on Tuesday, January 9, 2018, on the Colorado Education Statistics web page.
Timeline
- 2018-2019 Student October Timeline (updated 7/17/2018)
- 2017-2018 Student October Timeline (PDF) (updated10/20/2017)
File Layout and Definitions
- 2018-2019 Student October File Layout and Definitions (PDF) (updated 8/28/2018)
- 2017-2018 Student October File Layout and Definitions (PDF) (updated 8/24/2017)
- Prior year Student October File Layouts and Definitions
- Student Interchange website
- Student Demographics and School Association files must be submitted to complete Student October
Business Rules
- 2017-18 Business Rules for Student October (XLS) (updated 10/02/2017)
- 2016-17 Business Rules for Student October (XLSX) (updated 9/1/2016)
Templates
- Exception Request Template and Instructions (XLSX)
- Alternate Count Date Template and Instructions (XLSX)
- Transfer Date Exception Template and Instructions (XLSX)
Student October Trainings
2018-2019
- Student October Training Schedule (PDF) (updated 6/25/2018)
- 2018-2019 General Student October Training (PDF) (updated 8/31/2018)
- 2018-2019 First Year Student October Respondent Training (PDF) (Recorded Webinar) (updated 9/18/2018)
- Student October Count September 18, 2018 Office Hour: EL Data Reporting (PDF) (updated 9/18/2018)
- Student October Count September 26, 2018 Office Hour: Preparing for Audit (PDF) (Recorded Webinar) (updated 9/28/2018)
- Student October Count October 2, 2018 Office Hour: PAI, Non-School Program & Post-Secondary Program Coding (PDF) (Recorded Webinar) (updated 10/9/2018)
- Student October Count October 10, 2018 Office Hour: CPP & ECE Program Reporting(PDF) (Recorded Webinar) (updated 10/15/2018)
- Student October Count October 16, 2018 Office Hour: Transfer Enrollment Exceptions & Free and Reduced Lunch Reporting (updated 10/26/2018)
- Student October Count October 25, 2018 Office Hour: Data Validation & Cognos Reports (updated 10/26/2018)
- Student October Count October 31, 2018 Office Hour: Data Pipeline Duplicate Process and Submission (Recorded Webinar) (updated 10/31/2018)
2017-2018
- Student October Training Schedule (PDF) (updated 07/27/2017)
- Training Slides and Recordings
- General Student October Training Slides (PDF):
- First Year Respondent Training Slides (PDF) (updated 9/11/2017)
- Student October Office Hours 9/21/2017 - English Learner Changes (PPTX) (updated 10/04/2017)
- Student October Office Hours 9/27/2017 - American Indian / Native Alaskan Identification for Title VI (PPTX) (updated 10/04/2017)
- Student October Office Hours 10/03/2017 - Preparing for Audit (PPTX) (updated 10/04/2017)
- Student October Office Hours 10/11/2017 - Transfer Enrollment Exceptions (PPTX) (updated 10/17/2017)
- Student October Office Hours 10/18/2017 - Colorado Preschool Program and Early Childhood Education Reporting (PPTX) (updated 10/18/2017)
- Student October Office Hours 10/26/2017 - Cognos Reports and Data Verification (PPTX) (updated 11/03/2017)
- Student October Office Hours 11/02/2017 - Facility Students, Data Submission, and Duplicates (PPTX) (updated 11/03/2017)
General Trainings
School Code Changes
If there are changes to a school name or changes to school grade range, a letter (on district letterhead) from the district superintendent is required indicating the changes. Once the letter is signed by the superintendent, FAX the letter to the attention of Dennis St. Hilaire at (303) 866-6888.
Codes
- Student October valid Attendance-Finance code combinations (XLS) (updated 8/16/16)
Reports
- The Student October contacts (approvers) are in Data Pipeline, Cognos under “Student October” -> “Student October Contact List”
- Cognos Student October Report Definitions (DOCX)
Additional Resources
- Syncplicity References
- CDE School Auditing website, which includes the Student October Resource Guide
- Addresses of Colorado schools
- Historical Pupil Membership reports
- Historical Student October Layout and Definitions
Contact: Genevieve Hale at hale_g@cde.state.co.us
