Each year all public school districts and facilities across the state of Colorado participate in the Student October Count data submission to the Colorado Department of Education (CDE). The purpose of this data collection is to obtain required student level data as provided for by state statute, including information regarding students’ funding eligibility and lunch eligibility (“Free”, “Reduced”, or “Paid”) as outlined in the Public School Finance Act of 1994 (22-54-101, C.R.S.). The Colorado Department of Education collects these data through the Automated Data Exchange (ADE) with the Information Management Services (IMS) unit of CDE overseeing the collection.
In an effort to ensure accurate reporting of those data fields associated with student and at-risk funding, the Audit Team of the Public School Finance Unit for the Colorado Department of Education conducts periodic compliance audits of each district’s student October count data. The Audit Team audits districts every one to four years, the frequency of which is determined by a number of factors including, but not limited to, the size and location of the district, as well as issues or concerns that might have arisen from prior audits.