Data Pipeline Snapshots - Special Education December Count

Overview

The Special Education December Count collection is an annual count of students receiving Part B Special Education services as of December 1st. The information is used to determine state level ECEA funding that helps to provide specialized student services. Special Education December Staff Data is also required to obtain data on special education staff employed by administrative units on December 1st of each year so that appropriate licensure and endorsement of staff may be verified; and reports generated for the State Legislature, Federal government, local Administrative Units, and the public.

Deadlines

• Snapshot Opens: Wednesday November 2, 2022   Final Snapshot Due: February 24, 2023
• 2022-2023 Special Education December Count Timeline (PDF) (updated 01/24/2023)

File Layout and Definitions

• 2022-2023 Special Education December Count Snapshot File Layout (PDF) (updated 10/07/2022)

Business Rules

• 2022-2023 Special Education December Count Staff Snapshot Business Rules (XLS) (posted 11/04/2022)
• 2022-2023 Special Education December Count Student Snapshot Business Rules (XLS) (posted 11/04/20202)

Trainings

• 2022-2023 Special Education December Training Webinar Slides (PPTX) Webinar Recording (posted 11/16/2022)
• 2022-2023 Special Education December Count Reports Training Slides​ (PPTX) (updated 02/03/2023) Webinar Recording (recording from January 2022)
• Tuition Contract Reporting in the Participation File Training Video (MP4) (posted 10/20/2021)
• Overview of Caseload Match- December Count Snapshot Training Video (MP4) (posted 10/20/2021) 
• Educational Orphans and Students in Detention Centers Video (MP4) (posted 04/15/2021)
• Pupils Attendance Information Code Video (MP4) (posted 11/23/2020)
• Educational Environment Codes Training Video (MP4) (posted 12/07/2020)
• Parentally Placed in Private School Training Video (MP4) (posted 04/05/2022)

Staff Approval Matrix (SAM) and Licensing References

• SAM Training #1 - December Count (PPTX) Webinar Recording (MP4) (Updated 01/03/2023)
• SAM Training #2 - December Count  (PPTX) (posted 01/23/2023)
• Special Education Licensing Requirements by Job Classification and Fully Qualified Status (XLS) (updated 11/07/2022)
  • This report is a reference for SAM Cognos Report: 1.5 Non-Qualified Personnel Status Reporting
• Special Education Endorsement Qualifications by Assignment, Disability and Age of Student (XLS) (updated 09/14/2021)
• Staff Approval Matrix (SAM: 1.5) Report Fact Sheet (PDF) (updated 06/22/2020)

Additional Links

• December Count Exception Instructions and Template (XLS) (updated 11/04/2022)
• Detention Center Students-December Count Guidance (DOCX) (updated 07/28/2020)
• Educational Orphans Guidance (DOCX) (posted 05/21/2019)
• Pupils Attendance Information Codes (PDF) (09/11/2018)
• Pupils Attendance Information Codes Flow Chart (PDF) (09/11/2018)
• December Count Educational Environments (updated 03/04/2020)
• Special Education December Count Grant Codes (updated 10/18/2021)
• Teacher Qualifications Under ESSA (Link) 
• ESSA In-Field Endorsement Crosswalk (11/09/2021)
• Special Education December Count-Student Data Content Guide (PDF) (updated 11/11/2021)
• Special Education December Count-Staff Data Content Guide (PDF)  (updated 11/11/2021)
• CDE Policy Related to ECEA Funding and December IEP Completion Deadline for the 2022-2023 Academic Year (updated 10/12/2022)
• Online Learning and Education Environments (posted 07/20/2020)

Reports

• Special Education December Count Reports Checklist (updated 02/02/2023)
• Special Education December Count Flag Explanations (updated 01/15/2021)

Contact: Lindsey Heitman at heitman_l@cde.state.co.us