Data Pipeline Interchanges - Student

Overview

The student interchange is a set of three files which contain student information for a school year. The student interchange contains student demographics, student enrollment records, post-secondary information, and graduation guidelines data. This information is used in the following collections: Student October, Special Education December Count, Special Education Discipline, Student End of Year, and Student Biographical Data.

Deadlines

The 2021-2022 Student Interchange files are open for uploads. The 2022-2023 Student Interchange will open on July 18, 2022.

File Layout and Definitions

2022-2023

• 2022-2023 Student Interchange File Layout and Definitions - Student Demographic (PDF) (posted 3/31/2022)
• 2022-2023 Student Interchange File Layout and Definitions - Student School Association (PDF) (posted 3/31/2022)
• 2022-2023 Student Interchange File Layout and Definitions - Graduation Guidelines (PDF) (posted 3/31/2022)
  • Beginning in the 2020-2021 school year, the Graduation Guidelines interchange file will be a required data file. Districts are encouraged to collect and report Graduation Guidelines data as soon as possible in preparation for the upcoming required collection. Graduation Guidelines data is not required for Student October.
  • The Graduation Guidelines file is used for the Student End of Year collection. The file serves as a validator to check to make sure any student marked as a graduate (exit type codes 90, 95, & 96) in Student End of Year also has met Graduation Guidelines (at least one in English and at least one in math). 
  • More information on Graduation Guidelines can be found here.
• Historical Student Interchange File Layouts

2021-2022

• 2021-2022 Student Interchange File Layout and Definitions - Student Demographic (PDF) (posted 3/22/2021)
• 2021-2022 Student Interchange File Layout and Definitions - Student School Association (PDF) (updated 4/9/2021)
• 2021-2022 Student Interchange File Layout and Definitions - Graduation Guidelines (PDF) (updated 8/17/2021)
  • Beginning in the 2020-2021 school year, the Graduation Guidelines interchange file will be a required data file. Districts are encouraged to collect and report Graduation Guidelines data as soon as possible in preparation for the upcoming required collection. Graduation Guidelines data is not required for Student October.
  • The Graduation Guidelines file is used for the Student End of Year collection. The file serves as a validator to check to make sure any student marked as a graduate (exit type codes 90, 95, & 96) in Student End of Year also has met Graduation Guidelines (at least one in English and at least one in math). 
  • More information on Graduation Guidelines can be found here.

Business Rules

2022-2023

• 2022-2023 Student Demographic Business Rules (XLSX) (posted 6/27/2022)
• 2022-2023 Student School Association Business Rules (XLSX) (posted 6/27/2022)
• 2022-2023 Graduation Guidelines Business Rules (XLSX) (posted 6/27/2022)

2021-2022

• 2021-2022 Student Demographic Business Rules (XLSX) (updated 9/24/2021)
• 2021-2022 Student School Association Business Rules (XLSX) (updated 1/19/2022)
• 2021-2022 Graduation Guidelines Business Rules (XLSX) (updated 3/23/2022)

Templates

2022-2023

• 2022-2023 Student Demographic Template (XLSX)
• 2022-2023 Student School Association Template (XLSX)
• 2022-2023 Graduation Guidelines Template (XLSX)
• 2022-2023 Exception Request Template and Instructions (XLSX)
  • July 2022 - December 2022, Contact Brooke Wenzel 
  • January 2023 - December 2023, Contact Reagan Ward

2021-2022

• 2021-2022 Student Demographic Template (XLSX)
• 2021-2022 Student School Association Template (XLSX)
• 2021-2022 Graduation Guidelines Template (XLSX)
• 2021-2022 Exception Request Template and Instructions (XLSX)
  • July 2021 - December 2021, Contact Brooke Wenzel 
  • January 2022 - December 2022, Contact Reagan Ward

Additional Resources

• Cognos Report Guide (PDF) (posted 5/10/2022)
• Graduation Guidelines Website
  • Graduation Guidelines FAQ
  • Graduation Guidelines Menu of Options
• Graduation Guidelines: Reporting GG File Overview (PPT) (Recording) (posted 4/6/2022)
• Guide to Keeping Leading Zeros in Excel (updated 2/8/2022)
• Language Instruction Program Descriptions (PDF) (updated 1/12/2022)
• Migrant Student Cognos List Guide (PDF) (posted 2/25/2022)
• Special Education Transition Students: Coding Guide (updated 4/26/2021)
• Steps to upload files in Data Pipeline (PDF) (updated 11/17/2020)
• Tagging Interchange Files (PDF) (posted 6/1/2022)

For Student School Association or Student Demographic questions, contact: Brooke Wenzel, wenzel_b@cde.state.co.us 
For Graduation Guidelines questions, contact: Reagan Ward, ward_r@cde.state.co.us