Data Pipeline Interchanges: Student

Overview

The Student Interchange is a set of four files, Student Demographic, Student School Association, Graduation Guidelines and Adjustment files, which contain student information for a school year. This information is used in the following collections: Student October, Special Education December Count, Special Education Discipline, Student End of Year, Student Discipline and Student Biographical Data.

Deadlines

The 2024-2025 Student Interchange files are open for uploads and will close in December 2025 with the end of the 2024-2025 Student End of Year Collection.
The 2025-2026 Student Interchange will open in July 2025 and remain open through December 2026.
- 2025-2026 Student Interchange Updates/Changes (PDF)
- 2025-2026 Student Interchange Collection Timeline: Combined Interim Deadlines (PDF)
Student Interchange Month-by-Month Timeline (PDF)
- This document provides a broad overview of the Student Interchange and how it is utilized throughout school year for data collections.

File Layout and Definitions

2024-2025

2024-2025 Student Demographic File Layout (PDF)
2024-2025 Student School Association File Layout (PDF)
2024-2025 Graduation Guidelines File Layout (PDF)
2024-2025 Adjustment File Layout (PDF)
- Only used in specific circumstances during the Student End of Year Collection
- Opens in May with the start of the Student End of Year Collection

2025-2026

2025-2026 Student Demographic File Layout (PDF)
2025-2026 Student School Association File Layout (PDF)
2025-2026 Graduation Guidelines File Layout (PDF)
2025-2026 Adjustment File Layout (PDF)
- Only used in specific circumstances during the Student End of Year Collection
- Opens in May with the start of the Student End of Year Collection

Business Rules

2024-2025

2025-2026

2025-2026 Student Demographic Business Rules (XLS) (coming soon)
2025-2026 Student School Association Business Rules (XLS) (coming soon)
2025-2026 Graduation Guidelines Business Rules (XLS) (coming soon)
2025-2026 Adjustment File Business Rules (XLS) (coming soon)

Templates

2024-2025

2025-2026

2025-2026 Student Demographic Template (XLS) (coming soon)
2025-2026 Student School Association Template (XLS) (coming soon)
2025-2026 Graduation Guidelines Template (XLS) (coming soon)
2025-2026 Adjustments Template (XLS) (coming soon)

Exception Requests

Exception Request Directions (PDF)
Exception Request Template (XLS)
- 2024-2025 DEM & SSA Exception Contacts
  - July 2024 - December 2024, Contact StudentOctober@cde.state.co.us
  - January 2025 - December 2025, Contact StudentEndOfYear@cde.state.co.us
- 2025-2026 DEM & SSA Exception Contacts
  - July 2025 - December 2025, Contact StudentOctober@cde.state.co.us
  - January 2026 - December 2026, Contact StudentEndOfYear@cde.state.co.us
Multilingual Leaner (English Learner) Exception Request Template (XLS)
Additional Documentation: Multilingual Learner (English Learner) Sequence Change Request Form (DOC);
Sequence Change Request Form (fillable PDF)
- Formerly known as the 'Mid-Year EL Change Request Form'
- This form is used to request a change in a student's ML coding sequence when they have 2+ years of ML reporting history in Colorado

Training

Webinars

Webinars are offered periodically with recordings posted for reference.

2025-2026 Student Interchange Overview: This training session is being offered in two identical sessions. Topics include general data respondent information, student interchange files and process, 2025-2026 changes, timeline, business rules, and much more!
- Option 1 of 2
  - July 16, 2025, 9:00-10:00am
  - Register for 7/16 Training
- Option 2 of 2
  - August 5, 2025, 9:00-10:00am
  - Register for 8/15 Training
Collaborative Webinar: ML Enrollment & Data Reports: This collaborative webinar is designed for Data Staff and program staff who support Multilingual Learner identification and placement in LEAs. We will cover updates to data reports and business rules designed to support Colorado's standardized ELD Program Requirements.
- July 23, 2025, 9:00-10:00am
- Register for 7/23 Training
2024-2025 Student Interchange Office Hours (PPT) (posted 8/15/2024)
- 2024-2025 Student Interchange Office Hours (Recording)
Graduation Guidelines: Reporting GG File Overview (PPT) (posted 4/6/2022)
Graduation Guidelines: Reporting GG File Over (Recording)
Collaborative Monitoring of Graduation Guidelines (PPT) (posted 11/15/2022)
Collaborative Monitoring of Graduation Guidelines (Recording)

Short Bytes

Short Bytes are pre-record 5 to 15 minute recordings covering frequently asked questions.

CEDAR/COGNOS Introduction (Recording) (June 2023)
English Learners
- Overview & Progression (Recording) (Feb 2024)
- Exceptions: July to October (Recording) (Feb 2024)
- Exceptions: October to Student End of Year (Recording) (Feb 2024)
- English Learner Coding Guide (PDF)
Entry & Exit Types/Dates (Recording) (Apr 2023)
- Student Enrollment Record Guide (PDF)
Foster Care (Recording) (May 2023)
Retention Codes & Grade Reassignments (Recording)
Postsecondary Programs
- ASCENT (Recording) (Feb 2024)
- ASCENT (PPT)
- PTECH (Recording) (June 2023)
- P-TECH (PPT)
- TREP (Recording) (Feb 2024)
- TREP (PPT)
- Other Programs (Recording) (June 2023)
- Other Programs (PPT)

Additional Resources

2025-2026 Student Interchange Updates/Changes (PDF)
ASCENT Participation Cap Update (PDF) (posted 9/19/2024)
Contract Agreement Students: Impact of Pupil Attendance Information (PDF) (posted 9/26/2024)
Date First Enrolled in US: SSA data field (PDF) (posted 5/7/2024)
English Learner Coding Guide (PDF) (posted 6/12/2024)
Gifted and Talented: SSA data field (PDF) (posted 8/1/2024)
Graduation Guidelines File: General Information and District Considerations (PDF) (posted 4/7/2023)
Graduation Guidelines Website
- Graduation Guidelines FAQ
- Graduation Guidelines Menu of Options
SAT Math Graduation Guidelines Benchmark Change; Technical Information (PDF) (posted 9/25/2024)
Graduation Guidelines: Excel File Formatting Guide (PDF) (posted 8/23/2022)
Preschool Student Data Reporting (PDF) (posted 3/11/2024)
Steps to upload files in Data Pipeline (PDF) (updated 5/24/2024)
Student Interchange Cognos Report Guide (PDF) (updated 4/22/2024)
Student Enrollment Record Guide (PDF) (updated 9/27/2024)
Tagging Interchange Files (PDF) (updated 5/24/2024)
Troubleshooting File Uploads/Snapshots (PDF) (updated 5/24/2024)

General Questions, contact: StudentEndofYear@cde.state.co.us

Current Year Exceptions (July through December), contact: StudentOctober@cde.state.co.us

Prior Year Exceptions and Current Year Exceptions (January through following December), contact: StudentEndofYear@cde.state.co.us