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Pupil Count


Each year all public school districts and facilities across the state of Colorado participate in the Student October Count data submission to the Colorado Department of Education (CDE). The purpose of this data collection is to obtain required student level data as provided for by state statute, including information regarding students’ funding eligibility as outlined in the Public School Finance Act of 1994, as amended (22-54-101, C.R.S.). The Colorado Department of Education collects these data through the Data Pipeline system with the Information Management Services (IMS) unit of CDE overseeing the collection.

Looking for Free Lunch?

The At-Risk/Free Lunch page for the Student October Count Submission process contains a resource guide specific to free lunch eligibility, webinar recordings and forms.

The Student October Count is based on a one (1) day membership count in which districts are asked to report all students who are actively enrolled and attending classes through their district on that date. While the submission should only include those students who meet the membership and scheduling requirements as of the pupil enrollment count day, the actual submission process begins in September and closes mid-November. Districts should refer to the Student October Count data submission documentation distributed by the IMS unit at CDE for further information regarding the actual submission process and data element definitions.


Pupil Enrollment Count Date for 2016-2017: Wednesday, October 5, 2016

11-day Count Period: September 28, 2016 – October 12, 2016

Student October Count Audit Resource Guide 2016 – Coming June 2016

Click Here for: Save the Date: 2016 Pupil Count and At-Risk Webinars​

Student October Count In-Person Training Sessions

The Field Analyst Support Team (FAST) is gathering information to determine the level of interest district staff have in attending in-person training sessions covering the funding requirements and subsequent audit documentation necessary to secure funding allocated as a result of the data submitted in their Student October Count data submission.  Please click on the following link to provide feedback to the FAST about your district’s interest by Friday, May 27th.  

Click here for the FAST Survey


Important Documentation For the 2015-2016 School Year


Supplemental Resources

Some forms recommended by the Field Analyst Support Team may contain personally identifiable information of students. Because email cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses; forms with PII should not be emailed. Contact the intended recipient to mutually determine enhanced security options for transferring such information.

2015-2016 Student October Count Submission Deadlines

Below are some important dates and deadlines with regards to the Student October Count submission, as well as a timeline that includes guidelines for districts to follow for the preparation of October Count internal processes and the submission, itself.

  • Sept. 10 – Online Authorizer Assurance Form Due to the Office of Blended and Online Learning
  • Sept. 15 – Alternative Count Date requests due to FAST
  • Sept. 24 – Oct. 8 – 11-day Count Period
  • Nov. 10 – Submission Closes

  • Nov. 13 – Duplicate Count documents due to FAST
  • Nov. 18 – FAST to have finalized all duplicate decisions
  • Nov. 20 – All districts are to have resubmitted their data

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