Each year all public school districts and facilities across the state of Colorado participate in the Student October Count data submission to the Colorado Department of Education (CDE). The purpose of this data collection is to obtain required student level data as provided for by state statute, including information regarding students’ funding eligibility as outlined in the Public School Finance Act of 1994, as amended (22-54-101, C.R.S.). The Colorado Department of Education collects these data through the Data Pipeline system with the Information Management Services (IMS) unit of CDE overseeing the collection.
The Student October Count is based on a one (1) day membership count in which districts are asked to report all students who are actively enrolled and attending classes through their district on that date. While the submission should only include those students who meet the membership and scheduling requirements as of the pupil enrollment count day, the actual submission process begins in September and closes mid-November. Districts should refer to the Student October Count data submission documentation distributed by the IMS unit at CDE for further information regarding the actual submission process and data element definitions.
Student October Count Audit Resource Guide 2016 Posted July 8, 2016
Some forms recommended by the Field Analyst Support Team may contain personally identifiable information of students. Because email cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses; forms with PII should not be emailed. Contact the intended recipient to mutually determine enhanced security options for transferring such information.
Examples and Clarification
- Blended Online School and Program Clarification (Posted 9/24/15)
- Sample Attendance for Concurrent Enrollment/ASCENT
- Transfer Student Scenarios - updated Oct. 17, 2016
- Affidavit of Colorado Residency (Proof of Residency) - 2017/2018
- Affidavit of Colorado Residency (Proof of Residency) - 2016/2017
- AUD 101 (Detention Center Notification)
- AUD 103 (Alternative Count)
- AUD 105 (Transfer Notification)
- Online Authorizer Assurance Form
Internal CDE Resources
- Approved Facilities List
- Approved Online Schools and Programs
- Cooperative Agreement – ASCENT Program
- Cooperative Agreement – Concurrent Enrollment
- Data Pipeline Student October Snapshot
- Gifted and Talented Programs
- Gifted and Talented Advanced Learning Plan Guidelines
- Secondary Transition Services Information (IEPs)
2016-2017 Student October Count Submission Deadlines
Below are some important dates and deadlines with regards to the Student October Count submission, as well as a timeline that includes guidelines for districts to follow for the preparation of October Count internal processes and the submission, itself.
- Sept. 10 – Online Authorizer Assurance Form Due to the Office of Blended and Online Learning
- Sept. 15 – Alternative Count Date requests due to FAST
- Sept. 28 – Oct. 12 – 11-day Count Window
- Nov. 10 – Submission Closes
- Nov. 15 – Duplicate Count documents due to FAST
- Nov. 18 – FAST to have finalized all duplicate decisions
- Nov. 29 – All districts are to have resubmitted their data