Overview
The student end of year snapshot collects student enrollment information throughout the school year. This information includes student demographic identifiers, codes indicating the way students enroll and withdrawal from a district, and services students received. This information is used to calculate dropout, graduation, and completion rates. In addition to this, the student end of year snapshot collects high school student's post-secondary and AP course information.
Deadlines
File Layout and Definitions
- 2015-16 File Layout and Definitions for IPST Overwrite File (PDF)
- 2015-16 File Layout and Definitions for Adjustment File (PDF)
- 2015-16 File Layout and Definitions for Student End of Year Snapshot (PDF)
Business Rules
- 2015-16 IPST Overwrite Business Rules (XLS)
- 2015-16 Adjustment File Business Rules (XLS)
- 2015-16 Student End of Year Snapshot Business Rules (XLS) (Updated 9/26/2016)
Templates
- EOY Adjustment Template (XLS)
- Exception Request Template and Instructions - Link (XLSX) (Updated 4/06/2016)
Templates
SE700 and SE800 Cross LEA Validation Instructions
- Step by step instructions for Cross LEA process (PDF)
- SE701/801 Instructions (PDF) (updated 9/26/2016)
- SE702/802 Instructions (PDF) (updated 9/25/2015)
- SE703/803 Instructions (PDF) (updated 9/25/2015)
- SE704/804 Instructions (PDF) (updated 9/25/2015)
- SE705/805 Instructions (PDF) (updated 9/26/2016)
- SE706/806 Instructions (PDF) (updated 9/25/2015)
- SE707/807 & SE708/808 Instructions (PDF) (updated 9/26/2016)
- SE709/809 Instructions (PDF) (updated 9/25/2015)
- SE710/810 Instructions (PDF) (updated 9/25/2015)
- SE711/811 Instructions (PDF) (updated 9/25/2015)
Post Cross LEA Validation Instructions
- Step by step instructions for Post Cross LEA process (PDF)
- SE901, SE902, and SE903 Instructions (PDF)
Reports
Graduation and Dropout Rates Overview
- Graduation, completion, and dropout rates process and timeline (PPTX) (updated 8/17/15)
- Graduation, completion, and dropout rates definitions and calculations (PPTX) (updated 8/17/15)
- Dropout rates calculations (PPTX) (updated 8/17/15)
- Graduation and completion rates calculations (PPTX) (updated 8/17/15)
Data Reporting Trainings
- 2015-2016 Student End of Year Fundamentals Training (PPTX) (updated 5/11/16)
- 2015-2016 Student End of Year Fundamentals Webinar (updated 5/11/16)
- Student End of Year Cross LEA Training (2016) Webinar (updated 9/8/16)
- Steps to complete Student End of Year (PDF)
- Student End of Year Checklist (DOCX)
Adequate Documentation of Transfer
- Adequate Documentation Page (Updated 4/7/2016)
Additional Links
- Frequently Asked Questions - Detailed responses to common EOY questions
- Four Year On-time graduation rate FAQ
- On-time graduation talking points
- Exit type codes that comprise the graduation cohort
- LAM steps to assign roles for End of Year collection (PDF)
- Student End of Year timeline template
- US Education Department Graduation rate regulation
- US Education Department Graduation rate non-regulatory guidance
Contact: Duncan Anderson anderson_d@cde.state.co.us
