Overview
The student end of year snapshot collects student enrollment information throughout the school year. This includes student demographic information, codes identifying the way students enroll and withdrawal from a district, and services students received. This information is used to calculate dropout, graduation, and completion rates. In addition to this, the student end of year snapshot collects high school student's post-secondary and AP course information.
Deadlines
File Layout and Definitions
- 2014-15 File Layout and Definitions for IPST Overwrite File (PDF)
- 2014-15 File Layout and Definitions for Adjustment File (PDF)
- 2014-15 File Layout and Definitions for Student End of Year Snapshot (PDF)
Known Defects
- 2014-15 Student End of Year known defects (XLSX) - Coming soon
Business Rules
- 2014-15 IPST Overwrite Business Rules (XLS)
- 2014-15 Adjustment File Business Rules (XLS)
- 2014-15 Student End of Year Snapshot Business Rules (XLS)
Templates
Templates
Cross LEA Validation Instructions
- Step by step instructions for Cross LEA process (PDF)
- SE801 Instructions (PDF)
- SE802 Instructions (PDF)
- SE803 Instructions (PDF)
- SE804 Instructions (PDF)
- SE805 Instructions (PDF)
- SE806 Instructions (PDF)
- SE807 & SE808 Instructions (PDF)
- SE809 Instructions (PDF)
- SE810 Instructions (PDF)
Post Cross LEA Validation Instructions
- Step by step instructions for Post Cross LEA process (PDF)
- SE901, SE902, and SE903 Instructions (PDF)
Reports
- Mapping Data Pipeline reports to ADE reports (PDF)
- End of year reports training (PPT)
- Historical students from current cohort (XLS)
- Student List-Students from the current year AYG (XLS)
- Data summary example (DOC)
- 3-year rates - graduates and completers (DOC)
- 6-year rates - graduates and completers (DOC)
- Student List - 6 year rate (XLS)
Trainings
- 2013-2014 Student End of Year Cross LEA training (August) (PPTX)
- 2013-2014 Student End of Year Cross LEA training (August) (Webinar)
- 2013-2014 May Student End of Year Training (PPTX)
- 2013-2014 May Student End of Year Webinar (Webinar)
- 2013-2014 Fundamentals Training Session (PPTX)
- 2012-2013 Fundamentals Training Session (PPT)
- 2011-2012 Fundamentals Training Session (PPT)
- Steps to complete Student End of Year (PDF)
Adequate Documentation of Transfer
Additional Links
- Frequently Asked Questions - Detailed responses to common EOY questions
- Four Year On-time graduation rate FAQ
- On-time graduation talking points
- Exit type codes that comprise the graduation cohort
- LAM steps to assign roles for End of Year collection (PDF)
- US Education Department Graduation rate regulation
- US Education Department Graduation rate non-regulatory guidance
Contact: Kevin Smith smith_kevin@cde.state.co.us
