Data Pipeline Snapshots - Student End of Year

Student End of Year Training

SEY Training Schedule (PDF) (updated 8/3/2022)

• Snapshot Introduction 3/14/2022 (PPT) (Recording)
• Regular Phase 4/27/2022 (PPT) (Recording)
• Coding High School Students 5/16/2022 (PPT) (Recording)
• Coding Special Circumstances 6/9/2022 (PPT) (Recording)
• Errors/Troubleshooting Tricks & Tips 8/3/2022 (PPT) (Recording)
• Data Validation and COGNOS Reports 8/19/2022 (PPT) (Recording)
• Cross-LEA Phase 9/15/2022 (PPT) (Recording)
• Post-Cross LEA & Final Validation 10/19/2022 (PPT) (Recording)

Graduation Guidelines File Training

GG Training Schedule (PDF) (updated 6/24/2022)

• Graduation Guidelines Reporting Introduction 11/10/2021 (PPT) (Recording)
• Reporting Graduation Guidelines: File Overview 4/6/2022 (PPT) (Recording)

 Regular Phase

The Regular Phase is the primary data collection and clean-up phase for the Student End of Year (SEY) snapshot. During the regular phase, districts must upload the Student Demographic, Student School Association, and the Graduation Guidelines files for the Student End of Year Snapshot. Please see the Student Interchange page for more file layouts and additional information.

• SEY Overview & Checklist (PDF) (updated 2/16/2022)
• Regular Phase Instructions (PDF) (updated 04/12/2022)
• Frequently Asked Questions  (updated 4/26/2022)
• LAM steps to assign roles for End of Year collection (PDF)
• SEY COGNOS/CEDAR Guide (PDF) (updated 8/1/2022)
• Adequate Documentation of Transfer
  • Some student exit type codes require districts to maintain adequate documentation of transfer to avoid incorrectly coding students as dropouts.

 Cross LEA Phase

The Cross LEA phase is the first of two post-collection phases. During this phase, an initial process is run to validate if a student previously enrolled in a district has been recovered by another Colorado school district or completed a High School Equivalency Diploma (HSED) after exiting the prior district. Districts then address SE700 level warnings/errors to clean up data discrepancies. 

• Cross LEA Phase Instructions (PDF) (updated 9/14/2022)
• Instructions: SE700 Warnings (PDF) (posted 2/17/2022)
• Instructions: SE700 Errors (PDF) (posted 2/17/2022)
  • ​Some SE700 errors must be addressed using an adjustment file.

Adjustment File

The Adjustment File is typically loaded to address Cross LEA errors, but can be loaded anytime in the collection. It is used to provide additional information about students who were previously enrolled in a district and did not enroll in the current school years. Adjustment codes should only be used for 7th-12th grade students for whom the district has received notification that a student previously reported as not exiting, dropout, expulsion, or HSED transfer during a previous reporting period completed their education through another education agency.

 Post-Cross LEA Phase

The Post-Cross LEA phase is the second post-collection phase. During this phase districts complete a final validation of student data. SE900 level warnings/errors are addressed to ensure data accuracy.

• Post Cross LEA Validation Phase steps (PDF) (updated 10/28/2021)
• Instructions: SE900 Warning (PDF) (posted 2/17/2022)
• Instructions: SE900 Errors (PDF) (posted 2/18/2022)
• Instructions: Any additional errors during the Post-Cross LEA Phase (PDF) (posted 2/17/2022)

Adequate Documentation of Transfer

Districts are required to have adequate documentation of transfer when coding students as transferring out of their district to avoid incorrectly coding students as dropouts. During the Post-Cross LEA phase, SE903 errors require districts to submit adequate documentation for students who are reported as transferring out of district who were not subsequently reported in another district. Please see the Adequate Documentation website for more information and templates.

Graduation and Completion Rates

• Current School Year Graduation/Completion Rates
• Graduation/Completion Rates for Previous School Years
• US Education Department Graduation Rate Regulation
• US Education Department Graduation Rate Non-Regulatory Guidance
• Exit Types Codes that Comprise the Graduation Cohort (PDF) (updated 2/16/2022)
• Four Year On-Time Graduation Rate FAQ (July 2012)
• On-Time Graduation Talking Points (Jan 2011)
• Graduation and Completion Rates Calculation (PPTX) (updated 8/17/2015)

Dropout Rates

• Current School Year Dropout Rates
• Dropout Rates for Previous School Years
• Dropout rates calculations (PPTX) (updated 8/17/2015)

Mobility/Stability Rates

• Current School Year Mobility/Stability Rates
• Mobility/Stability Rates for Previous School Years
• Mobility Example (DOC) (Feb 2015)