Data Pipeline Snapshots - Special Education End of Year

Overview

The Special Education End-of-Year Student collection is required to obtain data on students who were referred, evaluated, or received special education services throughout the school year.  Information is also collected on students who received services in an eligible facility or were tuitioned to an in-state or out-of-state non-public school program or public agency. The data collected includes information on exits from special education, part C evaluations, and the services students in special education are receiving.

Deadlines

The 2022-2023 Snapshot will be available May 1, 2023. All errors should be resolved by September 7. Final submission is due September 29, 2023.

• 2022-2023 Special Education EOY Timeline (PDF) (updated 04/20/2023)

File Layout and Definitions

• 2022-2023 Special Education EOY Snapshot File Layout (PDF) (posted 02/13/2023)

Business Rules

• 2022-2023 Special Education EOY Snapshot Business Rules (XLS) (updated 08/14/2023)

Trainings

• 2022-2023 SPED EOY Reports and Final Steps Training (PPTX) Webinar Recording (posted 09/11/2023)
• 2022-2023 Sped EOY Training (PPTX) Webinar Recording (MP4) (updated 05/09/2023) 
• Overview of Paths 1, 2, and 3 Training Video (MP4) (posted 03/31/2021)
• Path 2 - Part C to B Services Training Video (MP4) (posted 06/15/2021)
• Path 3 - Part B Services Training Video (MP4) (posted 07/14/2021)
• Delay Codes Training Video (MP4) (posted 08/08/2021)
• Parentally Placed in Private School Training Video (MP4) (posted 04/05/2022)
• 2021-2022 Special Education EOY Training (PPTX) Webinar Recording (MP4) (posted 05/12/2022)
• 2021-2022 Special Education EOY Reports and Final Steps (PPTX)  Webinar Recording (updated 09/09/2022)

Additional Resources

• Special Education EOY Exception Template and Instructions (XLS) (updated 05/10/2022)
• Memo- Retiring Delay Code 61 Communication (posted 05/04/2022)
• Memo- Part C Early Intervention Evaluations (posted 04/01/2022)
• Reasons for Delay (DOC) (updated 01/04/2023)
• Path Flowchart PowerPoint​ (PPTX) (posted 07/07/2020)
• Exit Code Comparison (PDF)
• What Path to Report Flowchart (PPT)
• Special Education End-of-Year Collection Summary (PDF) (updated 03/20/2023)
• Special Education EOY Quick Reference Guide (PDF) (updated 03/20/2023)
• Special Education EOY Coding Scenarios (XLS) (updated 04/04/2023)
• Special Education EOY Data Content Guide (DOC) (updated 03/30/2023)

Reports

• Special Education EOY Flag Explanations Template (DOC) (updated 09/07/2023)
• Special Education EOY Cognos Reports Logic (updated 07/24/2023)
• Special Education EOY Reports Checklist (PDF)  (updated 09/07/2023)

Contact: SpedEndOfYear@cde.state.co.us