Periodic Collections - ACCESS for ELLs - SBD

Overview

Student Biographical Data Review

The purpose of the ACCESS for ELLs Student Biographical Data (SBD) review is to allow districts the opportunity to verify the accuracy of the demographic data submitted for each student administered the WIDA ACCESS language proficiency assessment. The review process takes place after the vendor has scanned all books and before all assessments are scored and final results made available.

The SBD review is not currently a mandatory process. Districts can choose to participate or to not participate in the SBD process. State and Federal accountability reporting (including school and district performance framework ratings, Title III AMAOs, and priority and focus school designations) all rely on accurate demographic and test score data. Therefore, the impact of the SBD review of demographic data on accountability reporting is profound. Districts should be aware that performance framework requests for reconsideration or AMAO appeals will only be considered for districts which participate in the SBD process

Deadlines

• ACCESS for ELLs SBD review window for 2018-2019 is currently scheduled for March 18^th 2019 – March 27^th 2019

File Layout and Definitions

• 2018-2019 ACCESS For ELLs Student Biographical Data (SBD) File Layout and Definitions (PDF) (posted 3/07/2019)

Business Rules

• 2018-2019 Access for SBD Business Rules (XLSX) (posted 3/07/2019)

Trainings

• 2018-2019 Assessment Unit Data Pipeline Manual for SBD (updated 3/07/2019)
• 2019 SBD Review Training PowerPoint (posted 3/07/2019)
• WIDA ACCESS for ELLs SBD Training (posted 3/19/2019)

Templates

• ACCESS for ELLs Failsafe Template (XLSX) (updated 3/12/2018)

Additional Resources

• Definition of Continuous Enrollment (DOCX) (updated 2/16/2017)

 

Contact: sbdsupport@cde.state.co.us and 720-696-0185