Periodic Collections - ACCESS for ELLs - SBD

Overview

Student Biographical Data Review

The purpose of the ACCESS for ELLs Student Biographical Data (SBD) review process is to allow districts the opportunity to verify the accuracy of the demographic data submitted for each student who participates in the WIDA ACCESS language proficiency assessment. The SBD review process takes place after the vendor has scanned all test booklets and before all assessments are scored and final results made available.

State and federal accountability reporting including school and district performance framework ratings, Title III Annual Measurable Achievement Objectives (AMAO), and priority and focus school designations all rely on accurate demographic and test score data.

Districts are not required to participate in the SBD review process; however requests for performance framework reconsideration or AMAO appeals will only be considered for districts that participate.

Deadlines

The ACCESS for ELLs SBD review process window for 2019-2020 is tentatively scheduled for 3/16/2020 – 3/25/2020. 

All data must be submitted by 5:00 PM (Mountain Time) on Wednesday March 25, 2020.

File Layout and Definitions

• 2020 ACCESS for ELLs SBD File Layout (PDF) (reposted with corrections on page 19 2/21/2020)

Business Rules

• 2020 ACCESS for SBD Business Rules (XLSX) (posted 2/14/2020)

Trainings

• Step-by-Step Manual for SBD Review Process (PDF) (posted 3/5/2020)
• 2020 Assessment Unit SBD Review Training - All Collections (PPTX) (posted 3/5/2020)
• 2020 WIDA ACCESS for ELLs SBD Training (PPTX) (reposted with corrections on page 11 2/21/2020)

Templates

• WIDA ACCESS for ELLs Failsafe Template (XLSX) (posted 2/14/2020)

SBD Support

Contact: sbdsupport@cde.state.co.us or 720.696.0185