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Facility Schools Tuition Cost and December Staff

Overview

Federal regulation requires each local education agency (LEA) ensure a continuum of placement alternatives to meet the educational needs of students eligible for special education services.  The student’s Individualized Education Program (IEP) team is charged with developing an individualized plan for the student and determining the most appropriate placement for the implementation of the IEP.  In some cases, the IEP team may determine the most appropriate placement to be an approved facility school. 

Per state ECEA Rules, approved facility schools may charge tuition to the responsible LEA for the additional cost of providing special education services to students with disabilities.  ECEA Rules require the Colorado Department of Education to have a process in place to calculate tuition cost rates for approved facility schools.  Tuition cost rates are approved annually by the State Board of Education.

The Facility Schools Tuition Cost System contains three sections that make up a complete Tuition Cost Application:  1) Program Identification, 2) Staff, and 3) Expense Line Items.  This system provides a secure means for each approved facility school to submit staff information and budget expense line items necessary for the Department to calculate a tuition cost rate.

The system will additionally be used by approved facility schools to submit education December Staff data for those staff employed on December 1st as required per the Special Education December Count collection to ensure staff employed in facility schools is appropriately licensed and endorsed and to fulfill Federal and State reporting requirements.

The Office of Facility Schools, through this system, will ensure that tuition cost rates are calculated consistently across all facility school programs and that December Staff data is verified for qualified position status.

Deadlines

  • Tuition Cost opens: Friday, August 9, 2019 (will be earlier in subsequent years)
  • Tuition Cost closes:  Friday, October 11, 2019
  • December Staff opens: Thursday, October 31, 2019
  • December Staff closes:  Thursday, February 14, 2020

File Layout and Definitions

2019-20 Facility Schools Tuition Cost File Layout and Definitions (PDF)

2019-20 Facility Schools December Staff File Layout and Definitions (PDF)

Business Rules

2019-20 Facility Schools Tuition Cost and December Staff Business Rules (PDF)

Additional Resources

Tuition Cost Line Item Detail – Item Cost Description Examples (PDF)

Licensing Requirements by Job Classification (XLS)

 

Contact: Lauren Rossini at rossini_l@cde.state.co.us