The Exceptional Children's Educational Act (ECEA) defines the reports an Administrative Unit (AU) shall submit to the Colorado Department of Education.
Budget Reports - Due Annually by September 30
12.03(1) A detailed report of financial income and expenditures.
The AU submits two budget reports via the Data Management System (DMS) by September 30.
- Annual Budget Report: A budget report that details how the AU plans to spend all gifted funds to support gifted programming services for the upcoming school year. The AU submits the Annual Budget in the Data Management System (DMS) after the General Assembly approves the state budget and state distributions are approved by the State Board of Education.
- Expended Budget Report: A budget report that details the exact expenditures to support gifted programming from the previous school year.
Gifted Enrollment Pupil Count - Due Annually with District's Student October Count
12.03(2) The number of formally identified gifted students served through gifted student programming reported by: each grade level, preschool (if applicable) through grade 12; gender and ethnicity; free and reduced lunch; area(s) of giftedness; twice exceptionality; and gifted preschoolers served through early entrance per local policies and procedures, if applicable.
Districts report gifted enrollment data during the Student October Count. These data are reported via the Data Pipeline.
Annually, the Office of Gifted Education provides a comprehensive gifted enrollment data report to the AU via DMS. The report includes an indicator of whether significant disparities exist in the gifted population. These reports guide the AU in analyzing their gifted enrollment to determine subgroups that may be underrepresented and how their data compare to state percentages. This in turn may lead the AU to developing specific targets for identification within the Comprehensive Program Plan to ensure equal and equitable gifted enrollment. This resource helps guide the completion of the annual Gifted Assurances Report.
Gifted Program Assurances Report - Due Annually by April 15
12.03(4) Qualified personnel by school level, district resource personnel and central administration;
12.03(5) The types of programming strategies utilized most commonly at each school level to address the needs of gifted students reported by: programming options for each area of giftedness as specified in 12.01(16) of Rules; methods of articulation through the grades; methods and tools used in accountability to monitor gifted student achievement and commensurate growth related to the implementation of the programming components.
The AU Gifted Coordinator/Director completes an annual Gifted Assurances Report in DMS by April 15. The Office of Gifted Education collects these data for mandatory state reporting purposes.
The Annual Plan - Due with the District's Unified Improvement Plan submission
12.02(1) Annual Plan
Administrative units shall submit to the Department an annual plan that is a gifted education UIP addendum. In multi-district AUs or BOCES, member districts submit the UIP addendum. Multidistrict AUs and BOCES submit a summary for improving gifted student performance that includes annual assurances and a proposed budget for the forthcoming fiscal year. The annual plan shall be integrated with a district's accountability UIP timelines, or no later than April15. The UIP gifted education addendum, as the annual plan, shall include an action plan to meet designated targets. An AU shall submit an annual plan before receiving AU gifted education funds. Exception to this annual plan is for small rural districts that function on a bi-annual unified improvement plan submission. (C.R.S.22-11-303(4)(b))
The annual plan, defined as the Unified Improvement Plan (UIP) Gifted Addendum, serves as a means for accountability of gifted student performance. The annual plan is integrated with the district UIP as a strategy for action planning; and ideally embedded into the district UIP narratives. Through the annual plan, the AU identifies a gifted student performance challenge and an action plan for improvement. The UIP Gifted Addendum is completed either annually or bi-annually based on the size of a district and/or the district’s accountability rating. In a multi-district AU, each district must submit a UIP Gifted Addendum. The Gifted Coordinator/Director supports in the development of the addendum.
The Comprehensive Program Plan - Revisions due after AU's Colorado Gifted Education Review (CGER)
12.02(2) Comprehensive Plan
Administrative units shall submit to the Department a comprehensive gifted education program plan on a multiple-year cycle as declared by the Department, such cycle to be no longer than 5 years. The program plan shall be implemented by all constituent schools and districts of the AU. The filing of the program plan shall include a proposed program plan budget. Plans shall be filed by April15 of the fiscal year prior to the funding year. The Department will review all program plans for completeness. An AU's program plan shall be deemed complete if it addresses all elements specified in Section 12.02(2)(a) through 12.02(2)(1) of these Rules. A program plan for the education of gifted students submitted to the Department for funding purposes and program description
The development of an AU’s Comprehensive Program Plan (CPP) demonstrates commitment to identify and serve gifted students and their families in ways that fit with local district resources, data analysis and priorities. The program plan shall be implemented by all constituent schools and districts of the AU. The AU plan describes the elements as outlined in ECEA Rules. This plan is informed by the AU’s self-evaluation, stakeholder input, gifted student data and ECEA Rules. It is expected that local gifted needs assessments and student data inform Comprehensive Program Plans.
The CPP may be updated and revised at any time during the three to five-year monitoring cycle. The narrative descriptions given in the CPP provide the basis for the CGER process. The AU revises the CPP based on the findings of the Final CGER Report.