About the CDE Update
Welcome to the CDE Update! Each month, this publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.
This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.
View communications materials for state assessment results
CDE’s Communications Division has created resources designed to help districts and schools communicate with parents about the CMAS, PSAT and SAT.
At 10:30am on Thursday, Aug. 16, state assessment results will be available to the public. At that time, you can also access the communications toolkit here.
Accountability, Performance and Support
CDE supports schools and districts in the continuous improvement process through its focus on implementing quality school and district support systems, accountability measures, improvement plans, federal programs and data analysis.
What's Happening Now
Academic Growth and Performance Framework Preliminary Release Coming
Preliminary frameworks are expected to be sent to districts by Wednesday, Aug. 22. As in the past few years, due to the public nature of the data, the preliminary files will also be posted on CDE’s website on Monday, Aug. 27. School and district pre-populated reports, containing state and federal expectations within the Unified Improvement Plan (UIP), will be updated within Section 1 of the online system approximately two weeks after the release of the preliminary performance frameworks.
ACCESS growth data was made available in early July. Colorado Measures of Academic Success, PSAT to SAT growth data is expected in mid-August.
In May, the Accountability Unit released annual performance framework changes (PDF). The document provides an overview of the minor changes to the 2018 performance frameworks along with the supporting rationale for the changes. More information and additional resources can be found on the District and School Performance Frameworks resources webpage.
For additional questions regarding growth results or preliminary frameworks, contact Dan Jorgensen at firstname.lastname@example.org or 303-866-6736.
Accountability for Alternative Education Campuses
The State Board of Education will review and approve applications for schools designated as Alternative Education Campuses (AEC) at its August meeting. The approved list will be published on CDE's website after the August meeting.
CDE is reviewing submitted measures, metrics and cut-points for the AEC School Performance Frameworks and will follow up with districts as needed.
Information on School Safety Grant Opportunities provided by the Colorado School Safety Resource Center
The state legislature passed three bills that will provide grant funding to schools for interoperability, security needs and suicide training. The first two will be offered through the Colorado Department of Public Safety's Division of Homeland Security and Emergency Management. The suicide training grant program will be offered by the Colorado Department of Public Health and Environment's Office of Suicide Prevention.
These grants are not available through CDE so for details and information, the Colorado School Safety Resource Center (CSSRC) has agreed to keep schools posted. Visit the CSSRC website to learn more. To add your email address to this state resource agency’s listserv, contact Melissa Weiss at 303-239-4435 or email@example.com.
What's on the Horizon
UIP and Accountability Fall Training
CDE will offer training sessions on the 2018 School and District Performance Frameworks (SPF and DPF) UIP process in addition to support around the Accountability Clock. These sessions can be customized and delivered regionally upon request. To schedule a session, contact Dan Jorgensen at firstname.lastname@example.org or 303-866-6763, or Erin Loften at email@example.com or 303-866-6642.
Family Partnership Updates
The 2018 Promising Partnership Practices submission window has closed, and CDE has collected more than 75 new practices. These practices will be posted online in September. For more information, contact Darcy Hutchins at firstname.lastname@example.org or 303-866-5921, and visit the Promising Partnership Practices webpage.
School Accreditation Forms and Requests to Reconsider
All districts must submit the School Accreditation Form indicating the district and local school board’s accreditation ratings for their schools by Monday, Oct. 15. Contact Kirby Stein at email@example.com or 303-866-6108, with any questions.
If a district wishes to request a different district accreditation rating or any of their school’s plan type assignments, the district must submit a request to reconsider submission along with the accreditation form by Monday, Oct. 15. CDE staff members are available to assist schools and districts with the request to reconsider process this summer and fall. Office hours and guidance on the request to reconsider process are posted on the website. Contact Jessica Watson at firstname.lastname@example.org or 303-866-6778 for questions. If a district would like specific feedback on a draft request to reconsider, those draft submissions will be due to CDE by Friday, Sept. 14.
Important Upcoming Deadlines
Expected Aug. 13: CMAS, PSAT and SAT achievement and growth data released to districts.
Aug. 16 at State Board of Education meeting:
- Public release of CMAS, PSAT and SAT Achievement and Growth results.
- AEC Designation vote and public release.
Expected Aug. 22: Release of preliminary 2018 District and traditional School Performance Framework reports to districts for review.
- Release of 2018 AEC School Performance Framework reports to districts for review.
- Release of preliminary pre-populated 2018 Unified Improvement Plans (Section I) in the UIP online system.
Sept. 14: Deadline for districts to submit optional draft Request to Reconsider submission.
Sept. 17: EASI Support Fair
Oct. 8: EASI Support Fair
- Deadline for all districts to submit the School Accreditation Form
- Requests to Reconsider submissions for district accreditation rating and/or school plan type assignments
Oct. 15: Districts with a Priority Improvement or Turnaround plan type may submit revised UIPs for early feedback. Schools with a TIG grant may also submit a plan.
Assessments administered by the unit include summative content assessments, English language proficiency assessments, college/career ready assessments, and alternate content assessments for students with significant cognitive disabilities. The Colorado Measures of Academic Success are the state tests in English language arts, math, science and social studies.
In 2017-18, Colorado will administer the PSAT to 9th- and 10th-graders and the SAT to 11th-graders.
What's Happening Now
Embargoed state assessment results
Schools and districts received access to student-level 2018 state assessment results in June and received access to additional non-public data files and reports containing personally identifiable information throughout June and July.
Hard copy CMAS (all content areas) and CoAlt science and social studies individual student performance reports arrived in districts at the end of July. Prior to the August State Board of Education meeting, all CMAS, CO PSAT, CO SAT, and CoAlt assessment results are embargoed and must not be publicly disseminated, distributed or published.
However, districts and schools may share confidential individual student performance reports with parents upon receipt of the reports and may use aggregated and individual student-level results internally for informational and planning purposes before the public release of results.
Communication materials for assessment release available
Along with the release of state-level, district-level and school-level assessment scores on Thursday, Aug. 16, at the State Board of Education meeting, CDE’s communications division will offer a toolkit with communications materials for district staff, teachers, parents and students. The toolkit will include information on how to understand the CMAS, PSAT and SAT scores, how the scores are used and how to use score reports to support your students. These materials are designed to help districts and schools communicate with parents about the CMAS, PSAT and SAT scores.The materials are meant to be flexible. You can use them as is or copy and paste the pieces that are most useful to you into your own branded materials. The materials will be available at this website upon the release of the scores.
For additional questions regarding the communications materials, please contact Jeremy Meyer, director of the communications unit, at email@example.com or 303-866-2334.
Dissemination of pertinent information to district and school staff
As the individuals who receive assessment information directly from CDE, District Assessment Coordinators (DACs) are asked to disseminate information and provide access to results to appropriate district and school staff and to serve as a resource for assessment questions within the district. Because districts have local assessment policies and practices that do not necessarily apply across the state, questions within the district regarding assessments should be directed to DACs before CDE. Because DACs serve as the “go-to” resource within districts, questions received by CDE from other district and school staff (aside from superintendents and District Technology Coordinators, or DTCs) will typically be referred to the appropriate DAC.
Appointment of new DACs and DTCs
Each year, district personnel changes may require the appointment of new DACs or DTCs. To ensure that CDE’s Assessment Unit distributes information to the appropriate district staff, a formal appointment process has been established for each role.
To update DAC or DTC information, the superintendent should complete a DAC Appointment Form or a DTC Appointment Form. The forms must be signed by the superintendent and returned to Sara Loerzel at firstname.lastname@example.org or faxed to 303-866-6680. When appointing a new DAC, please remember that person will have access to Personally Identifiable Information.
The forms are available through the following links on CDE’s website:
DAC Appointment Form: http://www.cde.state.co.us/assessment/dac
DTC Appointment Form: http://www.cde.state.co.us/assessment/dtc
Educators needed for state assessment development
CDE seeks educators to participate in several assessment development activities. Please share the following recruitment information with educators in your district.
The Assessment Unit is often asked how educators who administer state assessments can contribute to test development. The best way to influence assessment content is through participating in educator meetings held throughout the development cycle. We seek Colorado educators with expertise in the concepts and skills reflected in the Colorado Academic Standards in mathematics; reading, writing, and communicating; science; and social studies at the assessed grade levels. We also seek educators with expertise in special education and in working with English learners.
The following educator assessment development meetings will be held during the next few months:
- Aug. 1-7: CMAS ELA Data Review
- Aug. 3-6: CMAS Science Data Review
- Aug. 28-30: CMAS Science Content, Bias and Sensitivity Review
- Sept. 10-14: CMAS ELA Content, Bias and Sensitivity Review
Participating educators will be reimbursed for travel expenses to the meeting site. Those traveling more than 35 miles will be provided with hotel accommodations. Breakfast, snacks, and lunch will be provided during the meeting, and participants staying overnight will receive a per diem for dinner. Schools will be reimbursed for the cost of substitute teachers needed to cover classes for participating educators. If a substitute is not needed because school will be out of session during the meeting, the participant will be paid an honorarium of $120 per day. Participating educators are also eligible to receive professional development credit.
Contact Nathan Redford at email@example.com or 303-866-6849 for more information about educator meetings.
What's on the Horizon
2018-19 Assessments at a Glance
CMAS Mathematics and English language arts (including CSLA)*
CMAS and CoAlt: Science
5, 8 and 11
CMAS and CoAlt: Social Studies
4, 7 and 11**
9 and 10
ACCESS for ELLs
*Students with the most significant cognitive disabilities take the CoAlt English language arts and mathematics (DLM) assessments in grades 3-11.
**Social studies assessments are administered on a sampling basis with the expectation that schools participate once every three years.
Important Upcoming Deadlines
Aug. 16: Public release of state assessment results. Embargo lifts at noon during the State Board of Education meeting.
Aug. 23: District Assessment Coordinator 2018-2019 Kick-Off Webinar. DACs will receive specific details regarding time and login information.
October: ACCESS for ELLs and CoAlt regional administration training.
End of October/Beginning of November: CMAS regional administration trainings for DACs.
Classroom teaching and school leadership are the strongest school-based factors impacting student achievement. CDE supports the state’s 178 school districts to attract, prepare and assist great educators as a part of meeting the requirements of S.B.10-191, the Great Teachers and Leaders Act.
What's Happening Now
English Learner Professional Development Pathways
CDE will begin approving English Learner Professional Development Pathways this fall. Educators completing one of the approved pathways will satisfy the Culturally and Linguistically Diverse Education professional development requirement for professional license renewal. Effective Sept. 1, educators endorsed in elementary, math, science, social studies or English seeking a renewal of their professional license must complete or demonstrate completion of professional development activities equivalent to 45 clock/contact hours or three semester hours in Culturally and Linguistically Diverse (CLD) education within a full five-year renewal period.
Entities interested in gaining designation as a CDE Approved English Learner Professional Development Pathway are encouraged to view a recorded informational webinar..
Grant Opportunity Available to Address Teacher Shortage
Colorado is facing a teacher shortage that impacts both content and geographical areas. The Colorado legislature recently passed HB 18-1332, creating a Colorado Department of Higher Education (CDHE) grant program to support educator prep programs developed in partnership between colleges/universities and districts. The legislature has set aside $2 million for the Plan Into Action grants with a goal of addressing the following focus areas:
- Increase the number of teachers trained through traditional and alternative teacher preparation programs to include teacher residencies and Grow Your Own programs;
- Increase the number of dual licensure program offerings in teacher shortage areas;
- Increase the use of technology to support long-distance supervision and support for educator candidates and newly licensed educators.
- Align teacher preparation program content and endorsements with the needs and expectations of LEPs, and;
- Align teacher preparation programs with specific needs of local education providers and collaboratively implement innovations.
To apply for the grant, districts must identify an entity to serve as the fiscal and administrative partner and submit a letter of intent to firstname.lastname@example.org by Friday, Aug. 3.
It is required that all partnerships planning to submit a proposal must attend a proposal summit from 8 a.m. to noon, Friday, Aug. 10, at the University of Northern Colorado's Lowry Campus, 1059 Alton Way, Denver. The purpose of the summit is to review proposals from each partnership, convey feedback to strengthen the proposal and ensure that proposals meet statewide needs on a regional basis. A representative from a school district, BOCES or educator preparation program is required to attend. The final proposal from each partnership must be received by Friday, Aug. 24.
For more information, contact Brittany Lane, academic policy officer for Educator Preparation at CDHE, at 303-862-3006, email@example.com. Download the request for proposal on CDHE's website.
To help school districts and BOCES review and identify teacher shortage grant opportunities that resulted from the 2018 legislative session, the Educator Talent Unit created a Teacher Shortage Funding Opportunities Overview (PDF) highlighting the primary initiatives. The document allows for the review of available grants, timelines, funds and eligibility requirements for potential combining opportunities. For additional grant updates, visit the Educator Talent website.
2018-19 Educator Effectiveness Orientation Training Materials Available
The 2018-19 Orientation PowerPoint (PPT) is meant to provide schools, districts and BOCES all the information needed to share changes to the Colorado State Model Evaluation System for the new school year with staff. Stakeholders are encouraged to use the notes contained below each slide for additional context, information and support when delivering this information to educators. Visit the Educator Effectiveness Training Resources and Tools webpage to access the complete list of training resources and tools available.
For questions, contact Joslyn Robich, educator effectiveness specialist, 303-866-6221 or firstname.lastname@example.org.
Help Me RANDA! Starting the 2018-19 School Year in COPMS
To begin the new year in the Colorado Performance Management System (RANDA), there is a required setup. Users will not be able to access the 2018-19 year until the following steps are completed:
- Update Roster using CDE Identity Management. Only local access managers (LAMs) may complete this step. LAMs should disable all accounts for users that have left the organization, update roles and buildings as needed, and add new users throughout the year. A quick guide for LAMs is available here.
- Select the teacher rubric they wish to use for this year. Please note this is a new step for the 2018-19 year only and only users with the superintendent or executive director role are able to do this.
- Enable the new year. Users will not be displayed in the actual system until one day after the new year is enabled.
For more information and instructions, please review this guidance document (DOC). Contact Joslyn Robich, educator effectiveness specialist, at 303-866-6221 or email@example.com, with questions.
What's on the Horizon
Important Upcoming Deadlines
In December 2015, the Every Student Succeeds Act (ESSA) was signed into law, reauthorizing the Elementary and Secondary Education Act (ESEA) and replacing the No Child Left Behind (NCLB) Act. Colorado in May 2017, submitted its state plan to the U.S. Department of Education on how it intends to implement ESSA in Colorado, and received plan approval on May 8, 2018.
What's Happening Now
Changes in the Federal Programs Unit
Over the last several months, staff members in the Federal Programs Unit have been considering how best to organize our offices and our work in support of effective ESSA implementation. As a result, we are pleased to announce some changes to the unit’s organizational structure.
The big change is that we have combined the Office of Competitive Grants and Awards; Office of Data, Program Evaluation and Reporting; and Office of Elementary and Secondary Education Act Programs into a new, single Office of ESEA Programs under the leadership and direction of Dr. Nazanin "Nazie" Mohajeri-Nelson.
DeLilah Collins, who has always been instrumental to much of the ESSA work, is the new Assistant Director of the ESEA office.
Kim Burnham, who has been the interim lead for Competitive Grants and Awards, will now officially serve in that capacity moving forward. The integration of these three offices brings the data and accountability, program services, and administrative functions together under one roof.
Another goal of our reorganization is to improve the efficiency and quality of the services we provide to our BOCES and school districts. Toward that end, Brad Bylsma, who has been the director of the ESEA office, will now serve as the unit’s Director of Coordinated Support.
Finally, Tomas Mejia will continue to direct the Office of Migrant Education, and Morgan Cox will continue to direct the Office of Culturally and Linguistically Diverse Education.
For more information on these changes, contact Patrick Chapman at firstname.lastname@example.org or 303-866-6780.
Schools Identified for ESSA Support and Improvement in 2018-19
By Friday, Aug. 31, CDE staff will identify schools for support and improvement under ESSA. Districts with identified schools will receive a notification in early-to-mid September of any schools identified for comprehensive or targeted support and improvement. A data file and school profiles explaining the reasons for identification and areas of focus for each school will be sent to the district using a secure online process. Webinar training sessions will be made available on the ESSA Identification Methodology webpage to explain the data and reasons for identification.
2018-19 Consolidated Application
CDE staff continue to review and provide consolidated application feedback through the online application system. LEA/BOCES receive comments and update their applications based on the feedback received. This process will repeat until all comments are addressed. LEA/BOCES are asked to respond within 30 days of initial comments with a goal of giving all applications final approval by the last day of September. Questions regarding the review process should be directed to your ESEA Regional Contact.
2018-19 Redesignation Guidance Now Available
The 2018-19 Redesignation guidance is now available on the Office of Culturally and Linguistically Diverse Education (CLDE) Redesignation and Exiting guidance webpage. While the format is new, the requirements have not changed when using ACCESS 2.0 assessment results. The new guidance, however, clarifies district and school obligations when considering ELs with an IEP for redesignation.
2018-19 Redesignation Guidance noteworthy additions:
- Addition of a pathway for those EL students who are assessed on the Alternate ACCESS.
- Specific language and recommendations for EL students with an IEP who take ACCESS 2.0.
If you have any questions, please contact Morgan Cox at email@example.com or 303-866-6784.
What's on the Horizon
2018-19 EASI Application and Support Fair
Last year, Colorado changed the way federal and state services are awarded to local education agencies. Rather than multiple applications on separate timelines, CDE streamlined school improvement opportunities into a single application, the Empowering Action for School Improvement (EASI), with a needs-based approach to award services and funding. Visit the EASI webpage for information.
Districts with schools identified under ESSA (i.e., Comprehensive Support, Targeted Support) and/or schools identified under state accountability (i.e., Priority Improvement, Turnaround) will once again be invited to apply for this opportunity. The 2018-19 application will be open mid-September with applications due in early November.
CDE invites district and school staff to an event to highlight support and funding available through the EASI grant process. The EASI Support Fair will take place 1-4 p.m. Monday, Sept. 17, in Arvada, and 9 a.m. - 12 p.m. Monday, Oct. 8, in Colorado Springs. View the flyer for details and registration (PDF). Contact Laura Meushaw at firstname.lastname@example.org or 303-866-6618 with questions.
CS Improvement Plans
ESSA requires that districts with schools identified for Comprehensive Improvement and Support (CS) locally develop and implement a comprehensive support and improvement plan for the school to improve student outcomes. In Colorado, this plan will be integrated into the school’s UIP. CS schools’ improvement plans are to be reviewed and approved by the school, district and CDE. Beginning with the 2019 UIPs, CDE will review and approve UIPs based on ESSA requirements. In preparation for that process, CDE staff have conducted a review of current UIPs to determine what supports and training can be provided to help schools ensure their UIPs meet ESSA requirements. Training and resources are being developed based on this preliminary review of UIPs and will be made available in the fall.
Schools identified for Targeted Support and Improvement under ESSA must also develop improvement plans that address the reasons for identification. The district is responsible for developing, reviewing and approving TS improvement plans together with the school and its community. Districts decide what process and/or platform works best for them for TS plans; it can be incorporated within the school’s UIP or it can be a separate document. CDE is developing support, resources, and professional development opportunities for districts in support of this process.
For additional information about improvement planning requirements under ESSA, visit the ESSA Improvement Planning webpage.
Important Upcoming Deadlines
Sep. 17: EASI Support Fair in Arvada
Oct. 8: EASI Support Fair in Colorado Springs
Data Pipeline is a streamlined approach to efficiently move required education information from school districts to the CDE. Data Pipeline reduces data redundancy, captures closer to real-time data, streamlines the data collection process and allows districts to exchange information on transferred students.
What's Happening Now
Special Education Discipline
Administrative Units and districts must work collaboratively to generate a complete Special Education Discipline Snapshot dataset by passing all interchange and snapshot validations in preparation for report review by Thursday, Aug. 23.
This collection will close on Thursday, Aug. 30.
Friday, Aug. 31, is the last day to enter 2017-18 non-attending enrollment records for the regular year and summer term. August is when migrant regions should begin rolling over attending student enrollments in the New Generation System for the 2018-19 school year.
Teacher Student Data Link/ Statewide Standard Course Codes
The 2017-18 TSDL interchange and snapshot are both open and files may be uploaded throughout the school year. Webinar training sessions are offered each month on the second Tuesday at 1 p.m. All data must be submitted by Friday, Aug. 31. Sign-off forms are due Friday, Sept. 14.
In ongoing efforts to act on feedback and be thoughtful about reviewing our data collections, we are going to pause the data collection for the TSDL for this coming year, 2018-19. However, to ease data burden for districts with migrant students, we will still require TSDL for migrant students. That will enable us to populate other required reports for you without having to manually collect the information from you.
Designated agencies must enter 2017-18 candidates into the Data Pipeline by Friday, Aug. 31.
Special Education End of Year
The Special Education End of Year snapshot is open. Exception requests should be into CDE by Thursday, Sept. 6. This collection will close Thursday, Oct. 4.
Student End of Year
The 2017-18 Student End of Year Snapshot is open and snapshots may be created. Thursday, Sept. 13, is the deadline by which local education agencies must submit their Student End of Year snapshot.
For questions, contact Amanda Callinan, senior data analyst who will coordinate this collection. Reach her at email@example.com.
The 2017-18 December Finance snapshot will open in August.
Record Integration Tracking System
RITS Pipeline now shows the 2018-19 school year drop down. Local education agencies may begin requesting State Assigned Student Identifier Numbers, or SASIDS, for the 2018-19 school year. Requesting SASIDS early will help expedite the process. Be sure to use RITS READ in Pipeline if submitting large batches for new incoming students. For existing students use RITS Batch in Pipeline. If using the RITS Web for smaller numbers of students, be sure to do a student search first so as not to create duplicate SASIDS.
Training will be offered in mid-August for district respondents.
2018-19 Student Interchange
The Student Demographics and Student School Association files are now open and districts may upload in data pipeline for the school year when they are ready. Information on changes for the 2018-19 school year can be found on the Student Interchange webpage.
What's on the Horizon
All districts submit their End of Year snapshots and approve initial data summary reports by mid-September. In the same timeframe, administrative units must identify and fix all errors in preparation for duplicate checks for Special Education End of Year.
The Student October snapshot will open in September.
Important Upcoming Deadlines
Aug. 30: Special Education Discipline collection closes
- Migrant deadline to enter 2017-18 non-attending enrollment records for regular year and summer term
- Due date for the submission of all Teacher Student Data Link files
- Designated Agency deadline for all 2017-18 candidates to be entered
Teaching and Learning
CDE continuously improves Colorado’s education system to provide students with the future skills and essential knowledge needed for success in a globally competitive world.
What's Happening Now
The fourth annual 2018 READ Conference will be Sept. 27-28 in Pueblo. The conference is sponsored in partnership between CDE's Office of Literacy and the Exceptional Students Services Unit. Registration will open this month.
For more information, visit the Colorado READ Act webpage. Contact Marisa Calzadillas with questions at firstname.lastname@example.org or 303-866-6189.
READ collection and fund distribution
In July, districts received information about the READ Act per pupil fund distribution for the 2018-19 school year. CDE anticipates distributing these funds the week of Monday, Aug. 14. The district should code the distribution with source code 3000 and grant code 3206.
Allowable uses for the per-pupil intervention money for students with significant reading deficiencies include:
- Providing full-day kindergarten;
- Purchasing tutoring services in reading;
- Providing other targeted, scientific- or evidence-based intervention services; or
- Operating a summer school literacy program.
- Small rural districts to purchase the services of a literacy specialist from a BOCES to provide professional development in literacy or other supports for implementation of the READ Act