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CDE Update

CDE Update

About the CDE Update

Welcome to the CDE Update! Each month, this publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.

This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.


February 2018


Accountability, Performance and Support

What's Happening Now

TLCC Survey

The Teaching and Learning Conditions in Colorado (TLCC) survey is open until Friday, Feb. 23. The survey provides all school-based educators with the opportunity to share their perceptions on such topics as access to resources, instructional supports, professional development, leadership and future employment plans. The intent is support improvement efforts and provide data to inform practice, policy and research for schools, districts and the state. To get access results, schools and districts must get at least 50 percent participation and have at least five respondents. 

Materials have been developed to help districts and school promote the survey. Find promotional fliers, FAQs and more on the TLCC website. For questions, contact Lisa Steffen at steffen_l@cde.state.co.us or 303-866-6676.

Alternative Education Campus Status Applications

Alternative Education Campuses (AECs) reapplying for the 2018-19 school year will have pre-populated data uploaded to the Data Pipeline system automatically. Schools that would like to apply for an AEC designation for the first time must contact B Sanders by Friday, Feb. 2. The Accountability and Data Analysis Unit will compile pre-populated data into Data Pipeline for you. This year, the AEC renewal/application collection must be submitted through the Data Pipeline system. To gain access to this system, your district’s local area manager should grant you permissions for the "AEC~LEAAPPROVER" role.

Details are available at on the AEC collection webpage. Contact B Sanders at sanders_b@cde.state.co.us or 303-866-2865, with any questions.

AEC Collection Training

UIP Winter Review Process

CDE will complete its review of just under 200 Unified Improvement Plans throughout the winter for districts and schools that were required to submit their plans last month. CDE uses the UIP Quality Criteria posted on the UIP resources webpage to guide the reviews. Feedback will be made available through the online UIP system as it becomes available. For questions, contact Lisa Steffen at steffen_l@cde.state.co.us or 303-866-6676.

What's on the Horizon

UIP Submissions Dates

Every district and school must submit a revised/updated Unified Improvement Plan (UIP) by April 16 after the review. Please note that districts and schools with a Performance plan type may submit plans biennially. If a small district with less than 1,000 enrolled students, or between 1,000 and 1,200 students with approval from CDE, is interested in submitting a single combined plan for the district and schools, contact the UIP office at uiphelp@cde.state.co.us to get that set up in the online system. More information regarding submission is available on the Submitting UIPs webpage. For questions, contact contact Lisa Steffen at steffen_l@cde.state.co.us or 303-866-6676. 

Important Upcoming Deadlines

Feb. 23: TLCC closes

April 16: All school and district UIPs must be submitted to CDE for posting on SchoolView

March 1-April 27: AEC Collection window 1 open and close dates

 

More Information

For more information on accountability and improvement, contact Alyssa Pearson, associate commissioner of Accountability, Performance and Support, 303-866-6855, pearson_a@cde.state.co.us, or visit http://www.cde.state.co.us/Accountability.

Assessments

What's Happening Now

ACCESS for ELLs Testing Window

The ACCESS for English language learners testing window will close on Friday, Feb. 9.

Assessment Administration Preparation Activities

Before spring testing, District Assessment Coordinators (DACs) and District Technology Coordinators (DTCs) should refer to the information provided during trainings, documented in manuals, and communicated by CDE’s Assessment Unit to ensure that districts are prepared for administration.  DACs and DTCs should contact the Assessment Unit with any questions.   

Exceeding One Percent in the Colorado Alternate Assessments

On Jan. 29, CDE sent a memo to Special Education Directors and District Assessment Coordinators regarding a change the Every Student Succeeds Act (ESSA) made to the assessment of students with the most significant cognitive disabilities. Eligibility for the alternate assessment (CoAlt) has not changed; however, districts expecting more than 1 percent of their testing population to take the alternate assessments will need to submit justification documentation to CDE. More detailed information is in the memo and CDE will be in contact with appropriate district contacts in February with the specifics that will need to be provided as part of the justification. 

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Weekly: Assessment Office Hours for DACs (DACs will receive call-in information.)

  • CMAS from 3-4 p.m. on Thursdays
  • CoAlt from 2-3 p.m. on Mondays
  • SAT/PSAT from 3-4 p.m. on Tuesdays

Starting Feb. 1: Districts create CMAS test sessions after indicating all special forms in PearsonAccessnext

Feb. 5: Deadline for school SAT/PSAT coordinators to review materials scheduled to be shipped to their school for April school day administration.

Feb. 9: Students in limited situations may use a voucher to take the SAT on March 10 instead of the April 10 school day administration. Deadline for students to register for the March 10th national administration of the SAT using a voucher.

Feb. 14:  Deadline for students to add the optional essay to their SAT school day registration through the College Board online system

Feb. 19: Deadline for School Services for Students with Disabilities (SSD) Coordinators to submit PSAT and SAT accommodations requests through the College Board’s online system

Starting Feb. 26: Before testing, districts finalize CMAS computer-based test preparation activities

Mar. 15 – 28: Access for ELLs Student Biographical Data Review (SBD) tentatively scheduled

More Information

For more information on assessments, contact Joyce Zurkowski, executive director, 303-866-6929, zurkowski_j@cde.state.co.us, or visit http://www.cde.state.co.us/assessment.

Educator Talent

What's Happening Now

Educator Effectiveness

Access to Educator Effectiveness metrics refreshed

The Educator Effectiveness (EE) metrics data have been refreshed to include 2015-16, which is the most current available. Based on feedback, the full suite of EE metrics in SchoolView is accessible only to people with the secure link and a CDE Identity Management (IDM) log-in with district/BOCES leadership rights. After clicking the link, users will be prompted to enter their CDE IDM username (which is your email address) and password. This is the same log-in used for CEDAR, RANDA, etc.

Visit the EE metrics resources webpage for directions. Remember these metrics and the data they represent are preliminary. Metrics available reflect the 2013-14, 2014-15 and 2015-16 school years. Recall that 2013-14 was the first official year of implementation for EE. The metrics have been reviewed by CDE staff and validated in the aggregate, but staff must rely on districts to further investigate metrics at the district level.

Continue to provide feedback via SurveyMonkey on the metrics and reporting of the metrics.

For more information, contact Carolyn Haug, director of research and impact, haug_c@cde.state.co.us or 303-866-6923.

Meetings for changes to the state model evaluation system

Approximately 50 districts/BOCES/charter schools across Colorado are participating in the Educator Effectiveness pilot of the revised teacher rubric this school year. During the 2018-19 school year, all districts using the state model will implement changes, including revisions to the teacher rubric and scoring changes. To support all districts with implementation, the EE team will host meetings across the state for district and BOCES leadership. Find information about meeting takeaways, dates and locations, and to register.

RANDA service down for database patching

The next database patch will be Feb. 27-28. Service will be down from 5 p.m. Tuesday, Feb. 27, to 7 a.m. Wednesday, Feb. 28. During the patching windows, all single sign-on applications, such as Pipeline, Colorado Performance Management System (COPMS) or RANDA, LACES and UIP will be unavailable.

New snapshot feature in RANDA

The Colorado State Model Performance Management System (COPMS), also known as RANDA, allows for a snapshot to be taken of the evaluator assessment at any point during the evaluation cycle so that an evaluator may compare the progress of an educator on the rubric throughout the year. This feature allows for the comparison of what changes have been made to the rubric from the time the snapshot was created. Additional information about the snapshot feature is available on the COPMS webpage.

For questions or support with RANDA please send an email to copms@cde.state.co.us. Alternatively, contact Josyln Robich, EE specialist, at robich_j@cde.state.co.us or 303-866-6221.

Educator Licensing

Career and Technical Education (CTE) credentials update

The CDE Licensing Office has offered educators the option to apply for CTE credentials in business, marketing or business/marketing. In an effort to streamline efforts for educators and districts alike, the Colorado Community College System, which oversees the guidelines and parameters by which CDE is able to issue CTE authorizations, has eliminated the individual CTE business and CTE marketing credentials, retaining only the combined business/marketing credential. Any application in progress for either individual authorization will, upon approval, be issued with the combined credential. Individuals holding either individual credential will receive the combined business/marketing at the time of renewal. Visit CDE's Career and Technical Education Authorization webpage for more information

For questions about educator licensing, contact Tanya Klein, director, at 303-866-6628 or klein_t@cde.state.co.us.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Colleen O'Neil, executive director of Educator Talent, 303-866-6945, oneil_c@cde.state.co.us or visit https://www.cde.state.co.us/educatortalent.

ESSA

In December 2015, the Every Student Succeeds Act (ESSA) was signed into law, reauthorizing the Elementary and Secondary Education Act (ESEA) and replacing the No Child Left Behind (NCLB) Act. Colorado in May submitted its state plan to the U.S. Department of Education on how it intends to implement ESSA in Colorado.  CDE is in negotiations with the U.S. Department of Education (USDE) to gain final approval of Colorado’s ESSA plan. Find more information on the state plan on CDE's ESSA webpage.

What's Happening Now

EASI applications for school improvement

ESSA Application for School Improvement Funds and Services (EASI) applications were due last month. CDE received 40 applications from local education agencies (LEAs) on behalf of 113 schools. CDE sent award notifications on Jan. 18. 

For more information, contact Laura Meushaw, Title I specialist, at 303-866-6618 or meushaw_l@cde.state.co.us.

Consolidated Application Post Award Revisions

The Consolidated Application is now open for Post Award Revisions (PAR). The post-award revision system will be open through Friday, June 29, for the 2017-18 application. The Office of ESEA Programs hosted a training webinar to review the post-award revision process and update LEAs on changes made to the revision platform. 

Please note that Title V, Part B allocations were released in September 2017 and will need to be budgeted within the PAR system. LEA’s will need to accept those funds on the fund allocation page and then budget them on the Title V, Part B funds page.

For questions regarding the 2018-19 Consolidated Application for ESEA Funds, contact your ESEA regional contact.

What's on the Horizon

Planning for the 2018-19 Consolidated Application

In preparation for the 2018-19 Consolidated Application for ESEA Funds, LEAs should begin to engage with stakeholders to determine how to improve activities to meet the purpose of each title program and leverage the funds to improve outcomes for students. In addition, LEAs must consult with non-public schools to establish participation for the 2018-19 school year and ensure formal agreements are in place with neglected and/or delinquent facilities. Visit the Consolidated Application webpage for more information.

For questions regarding the 2018-19 Consolidated Application for ESEA Funds, contact your ESEA regional contact

For information related to equitable services to non-public schools, contact Colleen Brooks at 303-866-3897 or brooks_c@cde.state.co.us.

For more information related to the formal agreements, contact Joey Willett at 303-866-6700 or willett_j@cde.state.co.us.

Supplement, Not Supplant for Title I, Part A Demonstrations

Under ESSA, LEAs must demonstrate to CDE that the methodology used to allocate state and local funds to each school receiving assistance under Title I, Part A, ensures that such school is allocated all of the funds it would otherwise get if it were not receiving Title I, Part A assistance. Guidance outlining the demonstration process is available online.  

For more information, contact Colleen Brooks at 303-866-3897 or brooks_c@cde.state.co.us.

Improvement Planning Requirements for Schools Identified for Comprehensive and Targeted Support and Improvement

ESSA requires states to identify schools for either Comprehensive (CS) or Targeted (TS) Support and Improvement. Additionally, ESSA requires that identified schools develop and implement an improvement plan in collaboration with stakeholders, including principal, other school leaders, teachers and parents. Improvement plans for CS schools must be reviewed and approved by the school, district and CDE, whereas improvement plans for TS schools must be reviewed and approved by the school and district. Improvement plans can be included in a school's Unified Improvement Plan (UIP). For further information about comprehensive and targeted improvement plans, please visit the ESSA Comprehensive and Targeted Improvement Planning page.

For questions, please contact Nazanin Mohajeri-Nelson at 303-866-6205 or mohajeri-nelson_n@cde.state.co.us.

Program Evaluation Training in Early 2018

Starting in February, CDE will provide training on program evaluations and using evaluation findings to inform federally funded programs. Training dates will be announced in the CDE Update and The Scoop.

Important Upcoming Deadlines

More Information

For more information about Federal Programs, contact Patrick Chapman, executive director of Federal Programs, at 303-866-6780 or chapman_p@cde.state.co.us or visit http://www.cde.state.co.us/fedprograms/essa

Organizational Effectiveness

What's Happening Now

EDAC Data Burden Survey

The Education Data Advisory Committee's (EDAC) data burden survey is due Friday, Feb. 9. Please e-mail completed surveys to Jan Petro, petro_j@cde.state.co.us, and Dennis St. Hilaire, st.hilaire_d@cde.state.co.us. With a desire to reduce local data burden, EDAC will assess burden, relevance and usefulness of various collections. A one-time voluntary survey was released to quantify the collection time of designated submissions/collections, determine the value/relevance and measure the usefulness to inform policy/research. Results will be given to the State Board of Education and General Assembly. 

Human Resources

Thursday, Feb. 8, is the recommended deadline for a completed, error-free Human Resources snapshot. The final due date is Thursday, Feb. 15.

Special Education December Count

Thursday, Feb. 8,  also is the date by which administrative units must resolve all duplicates and recreate a December Count snapshot that reflects these duplicate data changes. The deadline is Thursday, Feb. 15, and all final reports must be signed and submitted.

Migrant

Local education agencies will continue to receive monthly notifications for direct certification of newly identified migrant students through Data Pipeline.

Directory

  • The four-day school week application for 2018-19 will open Thursday, Feb. 1. The applications are due May 11.
  • Districts may also request school code changes for the 2018-19 school year. These requests must be made by June 30. 

Teacher Student Data Link/Statewide Student Course Codes

The 2017-18 Teacher Student Data Link (TSDL) interchange is now open, and files may be uploaded. Districts are being encouraged to submit their statewide standard course codes as soon as possible but definitely prior to uploading TSDL files. The goal is for local education agencies to submit to CDE by June 30, due to student information system rollover. However, the required deadline is Aug. 31.

Designated Agency

The 2017-18 Designated Agency collection is open. Designated agencies may enter 2017-18 candidates into the Data Pipeline by Aug. 31.

Student End of Year

The 2017-18 End of Year snapshot will enter a soft-open phase beginning in February. Business rules and documentation will continue to be updated through the spring.

What's on the Horizon

Report Card March will open early next month. The Access for English language learners Student Biographical Data review window will be open from mid- to late-March as well.

Important Upcoming Deadlines

Feb. 9:  EDAC Data Burden Survey deadline

Feb. 15:  Human Resources collection close date

Feb. 15:  Special Education December Count final due date

More Information

For more information on data pipeline, contact Jan Petro, director of data services, 303-866-6838, petro_j@cde.state.co.us or visit http://www.cde.state.co.us/

Postsecondary Readiness

What's Happening Now

Menu for graduation guidelines updated

The State Board of Education approved three updates to Colorado’s Menu of College and Career-Ready Demonstrations for Graduation Guidelines. As a reminder, all graduation guidelines take effect for the graduating class of 2021.

  • ACCUPLACER- The Sentence Skills subtest is now an option for demonstration of career and college readiness in English. Students can achieve a qualifying score in Reading Comprehension (minimum score - 62) or in Sentence Skills (minimum score - 70).
  • ACT Compass- Because ACT has eliminated this test, this option is no longer available to students or part of the college and career-ready demonstrations menu.
  • SAT- Scores have been updated to align with College Board’s revisions to and norming of the new SAT test in 2016. New qualifying subscores apply in both English (minimum score - 470) and Math (minimum score - 500).

For questions about these changes, contact Robin Russel, graduation guidelines manager, at russel_r@cde.state.co.us or 303-866-2908.

Postsecondary and Workforce Readiness endorsed diploma

CDE's Office of Postsecondary Readiness and the Colorado Department of Higher Education (CDHE) are partnering to reconvene Colorado stakeholders to update the Postsecondary and Workforce Readiness (PWR) Endorsed Diploma. CDE seeks volunteers interested in serving on this workgroup. The workgroup will meet three to four times in the spring. 

This first meeting will take place on Thursday, Feb. 8, at the Lowry Conference Center. Those interested in serving on the workgroup can contact Andy Tucker at tucker_a@cde.state.co.us or 303-866-2089. 

Learn more about the background of Colorado's endorsed diploma criteria.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Andy Tucker, director of Postsecondary Readiness, 303-866-6528, tucker_a@cde.state.co.us or visit http://www.cde.state.co.us/postsecondary.

Teaching and Learning

What's Happening Now

Standards

Next Generation Science Standards adaption

At its January meeting, the State Board of Education heard proposed revisions to the science standards from the review and revision committee. The committee proposed adaption of the Next Generation Science Standards for Colorado by taking substantial parts of the NGSS and incorporating them into the Colorado Academic Standards. The committee does not advocate full adoption of NGSS in its current form.

The committee recommends adapting three of the four NGSS to fit Colorado's state standards. The first three NGSS are the same as Colorado's: physical, life, and Earth and space sciences; but the fourth standard, engineering, is not being recommended by the committee due to the potential strain it may put on smaller districts to implement.  

In addition, Colorado is retaining elements of its own template, which NGSS does not have, namely prepared graduate competencies, grade-level expectations, evidence outcomes, and academic context and connections. In addition, in the Colorado Academic Standards, grade-level expectations are proposed as questions, while NGSS does not use questions in their standards.

For more information and to view resources, visit the science standards committee webpage.

Focus group for science standards committee recommendations

Superintendents and other interested district leaders are invited to participate in a focus group on the science standards committee recommendations at the CASE Winter Leadership Conference.

The hour-long focus group will begin at 8:30 a.m. Friday, Feb. 2, in the Meadowbrook 1 Conference Room at the Westin in Westminster. All interested CASE attendees are welcome to attend. RSVP to Melissa Colsman, associate commissioner of student learning, at colsman_m@cde.state.co.us.

CDE staff are also answering questions and gathering feedback from superintendents on the adaption of the NGSS. Superintendents can send their feedback on the NGSS directly to Karol Gates at gates_k@cde.state.co.us

Computer science educator professional development

The Colorado legislature has appropriated $500,000 for computer science teacher professional development. Any K-12 teacher in any content area is eligible for the grant. School districts, charter schools and BOCES can apply for up to $10,000. The application for this grant is now available and is due Wednesday, Feb. 28.

For questions, contact Christine Liebe, computer science content specialist at 303-957-6565 or liebe_c@cde.state.co.us. Visit the computer science professional development webpage for more information.

 

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Floyd Cobb, executive director of Teaching and Learning, 303-866-6868 or cobb_f@cde.state.co.us or visit https://www.cde.state.co.us/teachingandlearning.

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Contact Us

Colorado Dept. of Education
201 East Colfax Ave.
Denver, CO 80203
Phone: 303-866-6600
Fax: 303-830-0793
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CDE Hours
Mon - Fri 8 a.m. to 5 p.m.
See also: Licensing Hours

Educator Licensing 

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