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Withdrawal

Withdrawal

The following requirements and best practices pertain to the process of a student withdrawing from school.
 

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Students leaving school

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Expelled Youth

Expulsion Prevention Programs

C.R.S. 22-33-105 And 106, Title 22: Education, School Districts, Article 33: School Attendance Law Of 1963, Expulsion Prevention Programs


Summary of Impact

Districts must follow up with parents at least once every 60 days until the beginning of the next school year if the district expels a student for the remainder of the school year and the student is not being served. An exception to this is if the student is:

    • enrolled in another school district, independent or parochial school
    • committed to department of human services, or
    • sentenced within the Juvenile Justice System

CASB Sample Policies Affected

    • JKF* Educational Alternatives for Expelled Students
    • JKF*-R Educational Alternatives for Expelled Students — Regulation

Additional Resources

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Fees

School District Boards - Powers And Duties

C.R.S. 22-32-138, Title 22. Education, School Districts, Article 32. School District Boards - Powers And Duties

Summary of Impact

A school can withhold a transcript, diploma, or grades for any student who fails to return or replace any textbook or library resources at the completion of any semester or school year.

CASB Sample Policies Affected

    • JQ* Student Fees, Fines and Charges

See also:

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Homeless

McKinney-Vento Homeless Assistance and Education Act

McKinney-Vento Homeless Assistance And Education Act, 42 U.S.C. § 11431-11435
 

Summary of Impact

    1. Children have the right to remain in their school of origin if in their best interest and feasible. LEA’s must enroll students in school immediately, including attending classes and participating fully in school activities, even if they lack documents that are typically required (e.g. birth certificate, immunization records).
    2. Expedited Record Transfers:

      LEA’s must immediately contact each other for records. Also, any record ordinarily kept by the school, including immunization or medical records, academic records, birth certificates, guardianship records, and evaluations for special services or programs, regarding each eligible child or youth shall be maintained so that the records are available, in a timely fashion, when a child or youth enters a new school or school district.

CASB Sample Policies Affected

    • JFABD* Homeless Students
    • JFABD-R* Homeless Students — Regulation

Corresponding Best Practice

See also:

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Homeschool

School Attendance Law of 1963

C.R.S. 22-33-105 And 106, Title 22: Education, School Districts, Article 33: School Attendance Law Of 1963
 

Summary of Impact

If a student withdraws from a public or private school more than fifteen days after the start of the school year and enters a non-public home-based educational program, the student will remain a student of the same school district of the school the student withdrew from. If, during the remainder of that academic year, the child chooses to participate in extracurricular or interscholastic activities at the same school and was eligible for participation prior to withdrawing from the school, the child remains eligible to participate at such school.

CASB Sample Policies Affected

    • IHBG, Home Schooling

See also:

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Immunization Records

School Entry Immunization

C.R.S. 25-4-906, Title 25: Health, Disease Control, Article 4: Disease Control, Part 9: School Entry Immunization
 

Summary of Impact

Each school shall maintain on file an official certificate of immunization for every student enrolled. The certificate shall be returned to the parent or guardian or the emancipated student or student eighteen years of age or older when a student withdraws, transfers, is promoted, or otherwise leaves the school, or the school shall transfer the certificate with the student's school record to the new school.

CASB Sample Policies Affected

    • JLCB, Immunization of Students
    • JLCB-R, Immunization of Students - Regulation

See also:

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Migrant Mexican Youth

Migrant Mexican Youth

Annex IV to the Memorandum of Understanding on Education between the Government of the United Mexican States and the Government of the United States of America
 

Summary of Impact

The major focus of the Binational Initiative is to develop, revise and promote the use of the Transfer Document. The student needs to provide a transfer document when he/she returns to the U.S. The Binational Program can retrieve student’s grades through a request for transcripts form that has been developed by the Binational Program and has been accepted by the U.S. and Mexico’s Binational Initiative.

Corresponding Best Practice

 

 

Reporting on Student Transfers (District Level)

Department-Commissioner

C.R.S. 22-2-109, Title 22: Education, Article 2: Department-Commissioner
 

Summary of Impact

There is required reporting between school districts of the enrollment of any students who have transferred to another school or school district within the state. Such rules shall improve the ability of school districts to accurately identify which students have in fact dropped out of school and which students have merely transferred to another school or school district. Such rules shall also set forth uniform standards for determining which school or school district shall count a dropout as part of its own dropout count.
 

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Students Dropping Out

Dropout Prevention And Student Re-Engagement

C.R.S. 22-14-108, Title 22: Education, Article 14: Dropout Prevention And Student Re-Engagement
 

Summary of Impact

School must notify a student’s parent/ legal guardian if the student has dropped out of school. When notifying parent/ guardian, school personnel must convey the long-term consequences of dropping out of school.

CASB Sample Policies Affected

    • JFC*, Student Withdrawal from School/Dropouts
    • JFC-R*, Student Withdrawal from School/Dropouts — Regulation

Corresponding Best Practice

 

 

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Transfer of Student Records

Rules For The Administration Of The Accreditation Of School Districts

CCR- 301-01 Rules For The Administration Of The Accreditation Of School Districts
 

Summary of Impact

  1. Colorado Public Schools are required to send transcripts or confirm attendance when requested from another Colorado Public School or district within two weeks of receiving the request.
  2. Students withdrawing from a public school must be asked which school he/she is transferring to.

On-line Education Programs

C.R.S. 22-30.7-105, Title 22: Education, School Districts, Article 30.7: On-line Education Programs
 

Summary of Impact

If a student enrolled in a school within a school districttransfers to an on-line program or on-line school, the school district shall transmit to the on-line program or on-line school all performance, attendance, and assessment data concerning the student within 14 days after the school district receives notice from the on-line program or on-line school that the student has enrolled in the on-line program or on-line school.

Notes

If a student enrolled in an on-line program or on-line schooltransfers to a school within a school district, the on-line program or on-line school shall transmit to the school all performance, attendance, and assessment data concerning the student within thirty days after the on-line program or on-line school receives notice from the school district that the student has enrolled in the school.
 

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Youth in Foster Care

Rules For The Administration Of The Accreditation Of School Districts

CCR- 301-01 Rules For The Administration Of The Accreditation Of School Districts
 

Summary of Impact

Foster youth (out-of-home youth) must be transferred to their new school within 5 days of withdraw.

CASB Sample Policies Affected

    • JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placement)

Fostering Connections To Success And Increasing Adoptions

Fostering Connections To Success And Increasing Adoptions Act Of 2008


Summary of Impact

If remaining in the same school is not in the child’s best interest, the child welfare and district (LEA’s) must provide immediate and appropriate enrollment in a new school, with all of the educational records of the child provided to the school.

CASB Sample Policies Affected

    • JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placement)

Corresponding Best Practice

Additional Resources


Uninterrupted Scholars

Uninterrupted Scholars Act, Signed by President January 2013

Summary of Impact

This law adds child welfare professionals to the list of approved people who can access a foster youth’s education records and help transfer their credits to new schools.

Corresponding Best Practice

Additional Resources

 

Out-of-Home Placement Students

Colorado House Bill 8-1019, C.R.S. 22-32-138, Title 22: Education, Out-of-home Placement Students - Transfer Procedures - Absences - Exemptions


Summary of Impact

    1. Requires that before a child/youth’s placement is changed, all parties must attempt to promote the child/youth’s educational stability by attempting to find a new placement that allows the child/youth to stay at the same school or find a new “educational situation that is comparable to the existing situation.
    2. Provides that when a student in out-of-home placement transfers from one school to another, the district or school is to transfer the records after receiving a request for transfer and the receiving district or school is to immediately enroll the transferring student.
    3. Liaison shall ensure that education information and records of a student in out-of-home placement are delivered to the student's new school within five school days after receiving a request for the transfer of the student's education information and records from a county department.

CASB Sample Policies Affected

    • JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placement)

Corresponding Best Practice

Notes

A student in out-of-home placement shall receive an excused absence from the school district or school in which the student is enrolled for any time the student is out of school due to a required court appearance or participation in court-ordered activities, including but not limited to family visitation or therapy. The social worker who is assigned to the student shall verify to the school district or school each instance in which the student is out of school for a court appearance or for participation in a court-ordered activity.

A school district or school in which a student in out-of-home placement is enrolled shall waive all fees that would otherwise be assessed against the student, including but not limited to any general fees, fees for books, fees for lab work, fees for participation in in-school or extracurricular activities, and fees for before-school or after-school programs. The school district or school shall not limit the opportunity of a student in out-of-home placement to participate in in-school and extracurricular activities and before-school and after-school programs due to waiver of the participation fees.

Additional Resources

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