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Enrollment

Enrollment

The following requirements and best practices pertain to the process of a student enrolling in a school.

Student signing up for an activity at school

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Attendance

School Attendance Law of 1963

C.R.S. 22-33-107, Title 22: Education, Article 33: School Attendance Law Of 1963
 

Summary of Impact

School personnel must collect parents/guardian contact information and a signed agreement of the attendance policy upon enrollment into a public school. The attendance policy holds the parent accountable of ensuring their child will attend school regularly.

CASB Sample Policies Affected

  • JH*, Student Absences and Excuses
  • JHB, Truancy

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Charter Schools

 

Charter Schools

C.R.S. 22-30.5-104, Title 22: Education, Article 30.5: Charter Schools
 

Summary of Impact

  1. Enrollment in a charter school must be open to any child who resides within the school district.
  2. In cases when enrollment is denied is when a charter school shall be required to make alterations in the structure of the facility used by the charter school or to make alterations to the arrangement or function of rooms within the facility, except as may be required by state or federal law.
  3. Enrollment decisions shall be made in a nondiscriminatory manner specified by the charter school applicant in the charter school application, prohibiting discrimination on the basis of disability, race, creed, color, sex, sexual orientation, national origin, religion, ancestry, or need for special education services.

See also:

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Denial of Admission

School Attendance Law of 1963

C.R.S. 22-33-105 And 106, Title 22: Education, School Districts, Article 33: School Attendance Law Of 1963
 

Summary of Impact

The School Attendance Law requires that every Colorado resident between ages 6 and 21 is entitled to attend public school in the district where he or she is a resident, except for a limited number of circumstances. The following may be grounds for denial of admission to a public school:

  1. Physical or mental disability such that the child cannot reasonably benefit from the programs available;
  2. Physical or mental disability or disease causing the attendance of the child suffering therefrom to be unfavorable to the welfare of other students.
  3. Having been expelled from any school district during the preceding twelve months;
  4. Not being a resident of the district

Any denial of admission for such failure to comply shall be recorded with the student's immunization record with an appropriate explanation.

CASB Sample Policies Affected

  • JF, Admission and Denial of Admission
  • JF-E*, Admission and Denial of Admission — Exhibit

General Provisions

C.R.S. 22-1-102 , Title 22: Education, General And Administrative, Article 1: General Provisions
 

Summary of Impact

A school district bylaw does not justify a refusal to accept a transfer student from a school of another state.

Notes

This was written in the annotation section of the statute

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English Language Proficiency

No Child Left Behind

The Elementary and Secondary Education Act, Subsection 3302 (No Child Left Behind)
 

Summary of Impact

The language proficiency exam must be administered within 30 days at the start of the school year for any student identified as a student whose first language is other than English and/or who is not proficient in English. If the student enrolls after the first 30 days of the school year, the student must be assessed within 2 weeks of arrival.

CASB Sample Policies Affected

  • IHBEA, English Language Learners

Corresponding Best Practice

See also:

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Extracurriculars

School District Boards

C.R.S. 22-32-116.5, Title 22: Education, School Districts, Article 32: School District Boards
 

Summary of Impact

If a student transfers enrollment to another school without an accompanying change of address by the student's parent or legal guardian, the student's eligibility to participate in extracurricular activities at the new school of attendance shall be determined under the rules of participation adopted by the school district where the student now attends.

CASB Sample Policies Affected

  • JJJ*, Extracurricular Activity Eligibility
  • JJJ-R*, Extracurricular Activity Eligibility — Regulation

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Foreign Exchange Students

Admission of Non-Immigrants

8 U.S.C. 1184, Admission Of Non-Immigrants
 

Summary of Impact

  1. Students with F-1 visa status must pay the tutition if attending a secondary school in the United States.
  2. Secondary school attendance is limited to 12 months.

CASB Sample Policies Affected

  • JFABB, Admission of Non-immigrant Foreign Exchange Students

Notes

The student must pay the full, unsubsidized per capita (for each student) cost of education in all cases.

Additional Resources

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Homeless

School Attendance Law of 1963

C.R.S. 22-33-103.5, Title 22: Education, Article 33: School Attendance Law Of 1963
 

Summary of Impact 

  1. The Homeless Child Liaison should be present when discussing placement of the homeless student. The school selected for a homeless child should immediately enroll the student even if the child lacks records normally required prior to enrollment.
  2. The enrolling school shall immediately contact the school last attended by the homeless child to obtain any records necessary for enrollment.
  3. If the homeless child's immunization record is incomplete or if the homeless child's immunization records are unavailable, the enrolling school shall arrange for such immunizations as necessary.

CASB Sample Policies Affected

  • JFABD*, Homeless Students
  • JFABD-R*, Homeless Students — Regulation

McKinney-Vento Homeless Assistance and Education Act

McKinney-Vento Homeless Assistance And Education Act, 42 U.S.C. § 11431-11435
 

Summary of Impact

All children have the right to remain in their school of origin if in their best interest and feasible. Districts (LEA’s) and schools must enroll students in school immediately, including attending classes and participating fully in school activities, even if they lack documents that are typically required (e.g. birth certificate, immunization records).

CASB Sample Policies Affected

  • JFABD*, Homeless Students
  • JFABD-R*, Homeless Students — Regulation

Corresponding Best Practice

Notes


McKinney-Vento Homeless Assistance and Education Act

McKinney-Vento Homeless Assistance And Education Act, 42 U.S.C. § 11431-11435
 

Summary of Impact

Expedited Record Transfers:

Districts (LEA’s) and schools must immediately contact each other for records. Also, any record ordinarily kept by the school, including immunization or medical records, academic records, birth certificates, guardianship records, and evaluations for special services or programs, regarding each eligible child or youth shall be maintained so that the records are available, in a timely fashion, when a child or youth enters a new school or school district.

CASB Sample Policies Affected

  • JFABD*, Homeless Students
  • JFABD-R*, Homeless Students — Regulation

Notes


McKinney-Vento Homeless Assistance and Education Act

McKinney-Vento Homeless Assistance And Education Act, 42 U.S.C. § 11431-11435
 

Summary of Impact

Local education agencies (LEA’s) are responsible for providing school transportation. If there is a disagreement between LEA’s about transportation, the LEA’s split the cost.

CASB Sample Policies Affected

  • JFABD*, Homeless Students
  • JFABD-R*, Homeless Students — Regulation

Notes

See also:

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Homeschool

School Attendance Law of 1963

C.R.S. 22-33-104.5, Title 22: Education, School Districts, Article 33: School Attendance Law Of 1963
 

Summary of Impact

Any child who has participated in homeschool and who enrolls in the public school may be tested for the purpose of placing the child in the proper grade and shall then be placed at the grade level deemed most appropriate by said school district, with the consent of the child's parent or legal guardian.

CASB Sample Policies Affected

  • IHBG, Home Schooling

School Attendance Law of 1963

C.R.S. 22-33-104., Title 22. Education, School Districts, Article 33. School Attendance Law Of 1963
 

Summary of Impact

The school district shall accept the transcripts for credit from the homeschool educational program for the student who has enrolled into a public school who has previously participated in homeschool; except that the school district may reject such transcripts if the school district administers testing to such child and the testing does not verify the accuracy of the transcripts.

CASB Sample Policies Affected

  • JGA, Assignment of New Students to Classes and Grade Levels 

See also:

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Immunization Records

School Entry Immunization

C.R.S. 25-4-906, Title 25: Health, Disease Control, Article 4: Disease Control, Part 9: School Entry Immunization
 

Summary of Impact

Each school shall maintain an official certificate of immunization for every student enrolled on file.

CASB Sample Policies Affected

  • JLCB, Immunization of Students

See also:

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Migrant Mexican Youth

Migrant Mexican Youth

Annex IV to the Memorandum of Understanding on Education between the Government of the United Mexican States and the Government of the United States of America
 

Summary of Impact

The major focus of the Binational Initiative is to develop, revise and promote the use of the Transfer Document. The student needs to provide a transfer document when he/she returns to the U.S. The Binational Program can retrieve student’s grades through a request for transcripts form that has been developed by the Binational Program and has been accepted by the U.S. and Mexico’s Binational Initiative.

Corresponding Best Practice

 

See also:

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Online School

Certification and Oversight of Colorado Online Programs

CCR 301-71 Rules for the Administration, Certification and Oversight of Colorado Online Programs

Summary of Impact

The State Board of Education's Rules for the Administration of Online Programs says that a student may enroll in an online school if the student and his/her parent/guardian is currently residing in Colorado, and evidence that they are residing (living) in Colorado may be established by documentation including, but not limited to property tax payments, rent payments, payment of utility bills, or a written statement from the parent/guardian declaring that the parent/guardian is a resident.

Notes

This is a very permissive rule that should allow students who are residents of Colorado (based on property taxes, income sources, or any of the other factors outlined in section 1-2-102) to enroll in an online school even if the student is temporarily absent from Colorado.

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Records for Transferring Students

Rules for the Administration of the Accreditation of School Districts

CCR- 301-01 Rules For The Administration Of The Accreditation Of School Districts
 

Summary of Impact

Colorado Public Schools are required to send transcripts or confirm attendance when requested from another Colorado Public School or district within two weeks of receiving the request.

CASB Sample Policies Affected

  • JRCA* Sharing of Student Records/Information between School District and State Agencies

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Tracking Students (District Level)

State Accountability

C.R.S. 22-11-210, Title 22: Education, General And Administrative, Article 1: Accreditation, part 2: State Accountability
 

Summary of Impact

If a public school is restructured, the department, to the extent possible, shall track the students enrolled in the public school in the school year preceding the restructuring to determine whether the students reenroll in the public school the following school year or transfer to another public school of the school district, an institute charter school, or a public school of another school district in the state. The department shall provide the student tracking information, without personally identifying the students, to the local school board or the institute upon request.

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 Transportation (District Level)

General Provisions

C.R.S. 22-1-122, Education, General And Administrative, Article 1, General Provisions
 

Summary of Impact

This law allows low-income students in grades 1-8 in low-performing schools, as designated by the state, to use transportation tokens to attend a different school within their school district or a school within another school district, if the other school district agrees to accept such students.

Additional Information

Cross walk Linking School Transportation Related Statutes to Rules (See page 30)

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Youth in Foster Care

Rules for the Administration of the Accreditation of School Districts

CCR- 301-01 Rules For The Administration Of The Accreditation Of School Districts
 

Summary of Impact

Foster youth (out-of-home youth) must be transferred to their new school within 5 days of withdrawal. 

CASB Sample Policies Affected

  •  JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placements)

Fostering Connections to Success and Increasing Adoptions

Fostering Connections To Success And Increasing Adoptions Act Of 2008
 

Summary of Impact

Child welfare agencies, districts (LEA’s) and schools should ensure that the child remains in the school at which the child is enrolled at the time of placement if applicable.

CASB Sample Policies Affected

  •  JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placements)

Corresponding Best Practice

Additional Resources


Uninterrupted Scholars

Uninterrupted Scholars Act Signed By President January 2013
 

Summary of Impact

Child welfare professionals can access a foster youth’s education records and help transfer their credits to new schools.

CASB Sample Policies Affected

  •  JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placements)

Corresponding Best Practice

Additional Resources


Out-of-Home Placement Students

Colorado House Bill 8-1019, C.R.S. 22-32-138, Title 22: Education, Out-of-home Placement Students - Transfer Procedures - Absences - Exemptions
 

Summary of Impact

Requires that before a child/youth’s placement is changed, all parties must attempt to promote the child/youth’s educational stability that allows the child/youth to stay at the same school or find a new “educational situation that is comparable to the existing situation.

Corresponding Best Practice

CASB Sample Policies Affected

  •  JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placements)

Additional Resources


Out-of-Home Placement Students

Colorado House Bill 8-1019, C.R.S. 22-32-138, Title 22: Education, Out-of-home Placement Students - Transfer Procedures - Absences - Exemptions
 

Summary of Impact

  1. Provides that when a student in an out-of-home placement transfers from one school to another, the district or school is to transfer the records after receiving a request for transfer and the receiving district or school is to immediately enroll the transferring student.
  2. Education information and records of a student in out-of-home placement must be delivered to the student's new school within five school days after receiving a request for the transfer of the student's education information and records from a county department.

CASB Sample Policies Affected

  •  JF-R, Admission and Denial of Admission (Procedures for Students in Out-of-Home Placements)

Corresponding Best Practice

Notes

A school district or school in which a student in out-of-home placement is enrolled shall waive all fees that would otherwise be assessed against the student, including but not limited to any general fees, fees for books, fees for lab work, fees for participation in in-school or extracurricular activities, and fees for before-school or after-school programs.

Additional Resources

See also:

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