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Periodic Data Collection: Facility Schools December Staff

Overview

Federal regulation 34 CFR §300.115  requires each local education agency (LEA) ensure a continuum of placement alternatives to meet the educational needs of students eligible for special education services.  The student’s Individualized Education Program (IEP) team is charged with developing an individualized plan for the student and determining the most appropriate placement for the implementation of the IEP.  In some cases, the IEP team may determine the most appropriate placement to be an approved facility school. 

Facility Schools December Staff reporting is part of the Special Education December Count reporting.  The Special Education December Count collection is an annual count of students receiving Part B Special Education services as of December 1st.

The Facility Schools December Staff system will be used by approved facility schools to submit education December Staff data for those staff employed on December 1st, as required per the Special Education December Count collection, to ensure staff employed in facility schools are appropriately licensed and endorsed and to fulfill Federal and State reporting requirements.

The Office of Facility Schools, through this system, will ensure that December Staff data is verified for qualified position status.

Deadlines

2025-2026 Facility Schools December Staff Timeline 

  • Open date – November 3, 2025
  • LEA Approvers submit their final data to CDE – February 2, 2026
  • CDE completes the review and close date – February 6, 2026

File Layout and Definitions

This collection is completed through manual data entry in Data Pipeline, so the file layout is different than most collections.

2025-2026 Facility Schools December Staff Data Elements, Definitions, and Instructions (PDF)

Business Rules

2025-2026 Facility Schools Tuition Cost and December Staff Business Rules (XLSX)

Training

Facility Schools December Staff User Guide (PDF) 

Please contact Lori Kochevar for additional one-on-one training as needed.

Additional Resources

Facility Schools Staff Licensing Requirements per Job Code (XLSX) 


Contact

Email Lori Kochevar for any questions or if you need assistance with accessibility for any of the documents on this webpage.