21st CCLC Subgrantee Resources

Important Documents

21st CCLC Important Dates for 2023-24 (PDF updated 10/11/23)
21st CCLC PD Supplemental Funds Application FY23-24 (Word)
21st CCLC Subgrantee Operations Manual (PDF)
Grant Distribution Reports (CDE Grants Fiscal Webpage)
Assigned Lead Consultants (PDF)
Food Costs FAQ (PDF)
Colorado 21st CCLC PWR Toolkit (PDF)
21st CCLC Logo (PNG)
Evidence-Based Programming and Practices (Word)
ESEA General Assurances Form

State-Level Evaluation Documents

End of Year Report (Cohort VIII) (Word)
End of Year Report (Cohort IX) (Word)
End of Year Report (Cohort E2 OST) (Word)
Quality Implementation Rubric with Action Tool (Word)
Sustainability Plan Template (Word)
Evaluation Summary Template (Word)

Data Reporting Requirements

Monthly Attendance is due the 15th of each month
(submit through EZReports)
Teacher Surveys are due June 15, 2023
(submit through EZReports)
2020-2021 IFR (Interim Financial Report) due to CDE:
(submit to CDE through 21CCLC@cde.state.co.us)
- February 15, 2023
  - covering the period of 7/1/22-1/31/23

Fiscal/Budget Technical Assistance

Assistance available from Grants Fiscal on:

Allowed Carryover
Budget Revisions and Submissions

Webinars and Trainings

If you would like the presentations or accompanying documents for any of the links below, please reach out to the OSS Program Assistant

2023-24 Back to School Webinar (August 22, 2023)
- PowerPoint
2022-23 End of Year Webinar (March 15, 2023)
Cohort VIII BSCA Summer 2023 Supplemental Funds Webinar
2021-22 End of Year Webinar (March 15, 2022)
New Staff Orientation
Local Program Evaluation Training
PWR Toolkit Introduction

2021-22:

Spring 2022 Virtual Subgrantee Meeting
GPRA Data Collection & Reporting Webinar
Fall 2021 Virtual Subgrantee Meeting
ESSER II OST (E2 OST) Cohort Introduction and Overview Training
New Subgrantee Orientation for Cohort IX and E2 OST:
Orientation Day 1 Recordings
Orientation Day 2 Recordings
Orientation Day 3 Recordings
2021-22 Back-to-School

Cohort IX/ESSER II OST RFA Documentation (2021)

Primary Application Materials

21st CCLC 2021 RFA (Word)

Cohort VIII RFA Documentation (2018)

Primary Application Materials

21st CCLC RFA (Word)

Templates and Forms

21st CCLC Center Expectation and Principal Signoff Form (Word)
Grant Award Reduction Request Form (Word) Due no later than March 31 each year
21st CCLC Teacher Survey - Cohort VIII, Cohort IX, and E2 OST (Word)
21st CCLC Nonpublic School Consultation Form (Word)
2023: Nonpublic School Building Codes (Excel)
Field Trip Approval Form (Word)

Monitoring Documents and Processes

In accordance with ESSA Sec. 4205(b)(1), 21st CCLC programs are required to conduct ongoing monitoring and evaluation to assess progress towards achieving the goal of providing high quality opportunities for academic enrichment and to provide evidence that the program helps students meet the State and local student academic achievement standards.

Program Monitoring:

CDE will monitor subgrantees' grant program compliance on a regular basis through reviewing and approving fiscal and program reports, performing desk reviews, and conducting onsite visits and interviews.

CDE will conduct at least two onsite visits to every funded center during the grant performance period. The first visit will be an orientation visit, occurring within the first year of programming. The second onsite visit will be a monitoring visit to evaluate the subgrantee’s program. Additional visits may occur based on results from ongoing monitoring and risk analysis conducted by CDE. The purpose of the onsite visits is to validate information provided in fiscal and program reports, and to gather more detailed information on implementation efforts and program quality.

The following documents may be helpful as subgrantees prepare for CDE's 21^st CCLC onsite monitoring visits for Cohort IX and Cohort E2 OST:

Monitoring Process Overview
Syncplicity Instructions - step-by-step guide for submitting documents prior to the onsite visit
Monitoring Visit Confirmation Form – submitted by the Program Director to confirm the onsite visit details
OST Observational Instrument – to be completed by the Program Director prior to the onsite visit
Interview Questionnaire - list of questions by stakeholder group used for the onsite interviews
Monitoring and Compliance Template - used to assess compliance and includes list of all necessary supporting documentation
New! Monitoring Overview Webinar

Prior to an onsite visit, subgrantees are required to submit all relevant information and supporting documentation that will allow CDE to conduct an efficient and effective visit. A report of findings and recommendations for next steps for program improvement will be available to the 21^st CCLC Program Directors approximately 60 days following the onsite monitoring visit.