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Transportation Funding
CDE-40 Transportation Reimbursement Claim Information and Procedures
Documentation
- General Instructions and Guidelines Fiscal Year 2021-22 (DOC)
- Audit Resource Guide (UPDATED 07/01/22) (PDF) with detailed instructions, including required supporting audit documentation descriptions
- Transportation CDE-40 Audit Questionnaire (DOC)
- CDE-40 Example Online Form Fiscal Year 2021-22 (DOC) (do not submit this form to CDE)
Log In
Log in to CDE-40 Online Form
Rules and Resources
- Rules for the Administration of the Public School Transportation Fund
- Entitlement and Payment Worksheet Fiscal Year 2021-22 (DOC)
- Line 5: Capital Outlay Depreciation Fiscal Year 2021-22 (XLS) (for districts contracting for transportation)
- Fiscal Year 2021-22 Advance (XLS)
Calculation Worksheets
The Transportation CDE-40 Step-By-Step Video Series
These short videos are designed to introduce key concepts regarding the CDE-40 data submission, walk transportation staff through the optional sample calculation worksheet created by CDE, and demonstrate submitting the CDE-40 form and accompanying documentation.
Introduction to the CDE-40 (00:13:50)
Overview of key concepts and resources in calculating CDE-40 values
- Summary of the CDE-40 values covered in this video series
- Definition of "Program 2700"/The Program 2700 Series of Accounts
- Common expenses, definition of Direct vs. Prorated Costs
- Yearly mileage and Count Day Route mileage
Expenses Within Program 2700 (00:13:40)
This video is the beginning of the step-by-step directions for completing the example calculation worksheet provided by CDE. Download the example worksheet to follow along here: Sample CDE-40 Calculation Worksheet (XLS) After watching this video, you should be able to:
- Identify common direct, prorated, and non-alllowable expenditures in the Program 2700 series of accounts
- Exclude the non-pupil transportation portion of utilities (or other shared expenses) paid from the Program 2700 series of accounts
- Exclude non-allowable expenses such as capital expenditures
Yearly Mileage (00:08:55)
This video covers the total yearly mileage for all vehicles with expenses tracked in Program 2700. After watching this video, you should be able to:
- Categorize total yearly mileage as route, activity, or administrative
- Reclassify maintenance miles based on the primary use of the vehicle
- Check that the data was entered correctly
- Identify how the yearly mileage affects the reimbursable percentage of expenditures
Expenses Paid Outside of Program 2700 (00:12:02)
This video covers pupil transportation-related expenses that are paid from district accounts outside of the Program 2700 series. After watching this video, you should be able to:
- Identify the allowable premiums for property and vehicle insurance
- Calculate the allowable premium for worker’s compensation insurance
- Calculate the allowable support costs for non-transportation staff who assist with transportation operations
Count Day Mileage (00:08:19)
This video covers the count day scheduled route mileage calculations. After watching this video, you should be able to:
- Identify allowable routes scheduled as of count day
- Conduct a split calendar calculation when different routes run a different number of transportation days over the course of the year
Submitting the Transportation CDE-40 Data and Documents (00:09:50)
This video covers the process for submitting the CDE-40 form and all associated support documentation. After watching this video, you should be able to:
- Copy the required numbers from the completed example worksheet to the online submission form
- Label and upload the supporting documentation
- Complete the certification and submission
Transportation Supporting Information
- Fiscal Year 2008-09 through Fiscal Year 2021-22 Historical Transportation Data (XLS)
- Transportation Mill Levy Override Revision - Pursuant to HB06-1375 (XLS)
Payments
FY 2021-22 Payments
- Fiscal Year 2021-22 Public School Transportation Reimbursement Payments (Paid in FY 2022-23)
- Fiscal Year 2021-22 Second Payment (PDF) (Paid in FY 2022-23) - coming June 2023
FY 2020-21 Payments
- Fiscal Year 2020-21 Public School Transportation Reimbursement Payments (Paid in FY 2021-22)
- Fiscal Year 2020-21 Second Payment (PDF) (Paid in FY 2021-22)
FY 2019-20 Payments
- Fiscal Year 2019-20 Public School Transportation Reimbursement Payments (Paid in FY 2020-21)
- Fiscal Year 2019-20 Second Payments (PDF) (Paid in FY 2020-21)
FY 2018-19 Payments
- Fiscal Year 2018-19 Public School Transportation Reimbursement Payments (Paid in FY 2019-20)
- Fiscal Year 2018-19 Second Payments (PDF) (Paid in FY 2019-20)
For additional information, e-mail: Yolanda Lucero for CDE-40 Online Form questions or Rebecca McRee for Transportation Audit questions or if an alternate version of any of these documents is needed.
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