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Transportation Funding

CDE-40 Transportation Reimbursement Claim Information and Procedures

The Transportation CDE-40 Step-By-Step Video Series

These short videos are designed to introduce key concepts regarding the CDE-40 data submission, walk transportation staff through the optional sample calculation worksheet created by CDE, and demonstrate submitting the CDE-40 form and accompanying documentation.

Introduction to the CDE-40 (00:13:50) 

Overview of key concepts and resources in calculating CDE-40 values

  • Summary of the CDE-40 values covered in this video series
  • Definition of "Program 2700"/The Program 2700 Series of Accounts
  • Common expenses, definition of Direct vs. Prorated Costs
  • Yearly mileage and Count Day Route mileage

Expenses Within Program 2700 (00:13:40)

This video is the beginning of the step-by-step directions for completing the example calculation worksheet provided by CDE. Download the example worksheet to follow along here: Sample CDE-40 Calculation Worksheet (XLS) After watching this video, you should be able to:

  • Identify common direct, prorated, and non-alllowable expenditures in the Program 2700 series of accounts
  • Exclude the non-pupil transportation portion of utilities (or other shared expenses) paid from the Program 2700 series of accounts
  • Exclude non-allowable expenses such as capital expenditures

Yearly Mileage (00:08:55)

This video covers the total yearly mileage for all vehicles with expenses tracked in Program 2700. After watching this video, you should be able to:

  • Categorize total yearly mileage as route, activity, or administrative
  • Reclassify maintenance miles based on the primary use of the vehicle
  • Check that the data was entered correctly
  • Identify how the yearly mileage affects the reimbursable percentage of expenditures

Expenses Paid Outside of Program 2700 (00:12:02)

This video covers pupil transportation-related expenses that are paid from district accounts outside of the Program 2700 series. After watching this video, you should be able to:

  • Identify the allowable premiums for property and vehicle insurance
  • Calculate the allowable premium for worker’s compensation insurance
  • Calculate the allowable support costs for non-transportation staff who assist with transportation operations

Count Day Mileage (00:08:19)

This video covers the count day scheduled route mileage calculations. After watching this video, you should be able to:

  • Identify allowable routes scheduled as of count day
  • Conduct a split calendar calculation when different routes run a different number of transportation days over the course of the year

Submitting the Transportation CDE-40 Data and Documents (00:09:50)

This video covers the process for submitting the CDE-40 form and all associated support documentation. After watching this video, you should be able to:

  • Copy the required numbers from the completed example worksheet to the online submission form
  • Label and upload the supporting documentation
  • Complete the certification and submission

Transportation Supporting Information


FY 2021-22 Payments

FY 2020-21 Payments


For additional information, e-mail: Yolanda Lucero for CDE-40 Online Form questions or Rebecca McRee for Transportation Audit questions or if an alternate version of any of these documents is needed.