ESSER Grantee/Subgrantee Reporting

The U.S. Department of Education has been authorized by Congress to collect data from all ESSER I, II, and III grantees, including but not limited to the uses and impact of funds. CDE is able to use the ESSER I, II, and III applications to provide the vast majority of the requested data on behalf of all grantees, with the exception of the following data points:

How students with poor attendance or participation have been re-engaged,
How school level allocations were determined, and
LEA Participation in ESSER Activities.

CDE has developed the following resources, trainings, and data collection templates to support grantees in successfully meeting these reporting requirements.

Student Reengagement Survey

All local educational agencies (LEAs) that received ESSER I, II, or III funds must report on whether the LEA sought to reengage students with poor attendance or participation (regardless of whether ESSER funds were used for this purpose). For this reporting requirement, the term “LEA” is used to represent districts only.

Fiscal Year 2021-2022 (July 1, 2021 – June 30, 2022) – Due March 31, 2023
Fiscal Year 2022-2023 (July 1, 2022 – June 30, 2023) – Due September 30, 2023

School Level Allocations Survey

All local educational agencies (LEAs) allocating at least a portion of ESSER funds to schools in the reporting period must report on the criteria used to allocate funds to schools within the LEA. For this reporting requirement, the term “LEA” is used to represent districts only.

Fiscal Year 2021-2022 (July 1, 2021 – June 30, 2022) – Due March 31, 2023
- List of LEAs required to complete survey for FY 2021-2022 – According to the LEA’s application submitted to CDE, these LEAs have budgeted funds at the school level (any public school, including charter schools) during the reporting period.
Fiscal Year 2022-2023 (July 1, 2022 – June 30, 2023) – Due September 30, 2023
- List of LEAs required to complete survey for FY 2022-2023 – Coming Soon! – According to the LEA’s application submitted to CDE, these LEAs have budgeted funds at the school level (any public school, including charter schools) during the reporting period.

LEA Participation in ESSER Activities

All local educational agencies (LEAs) that received ESSER I, II, or III funds must report on how ESSER funds were used to support learning recovery or acceleration for student groups who were disproportionately impacted by the COVID-19 pandemic. In Colorado, grantees of ESSER I, II, and III funds include districts, BOCES, Administrative Units, facility schools, and tribal nations. For this reporting requirement, the term “LEA” is used to represent all grantees.

Fiscal Year 2022-2023 (July 1, 2022 – June 30, 2023) – Due September 30, 2023
- Stakeholders, including the Educational Data Advisory Council (EDAC), shared with CDE that for some LEAs reporting student level data would be more convenient, while for others it would be easier to report aggregated data. To best meet the needs of all LEAs and create options that meet varying needs, LEAs can choose to submit either LEA-level or student-level data. LEAs should only complete one of the following data collection templates. For guidance and an explanation of the differences between these templates, please refer to the Instructional Manual below.
  - LEA-Level Survey
  - LEA-Level Survey (Mac-compatible)
  - Student-Level (Combined) Survey
  - Student-Level (Combined) Survey (Mac-compatible)
    - This option allows for management of data at the student level. The combined survey allows for reporting each student’s participation in a variety of programs (e.g., afterschool, summer school) in the same spreadsheet.
  - Student-Level (Separate) Survey
  - Student-Level (Separate) Survey (Mac-compatible)
    - This option allows for management of the data at the student level and the template has a separate tab for each type of program (e.g., afterschool, summer school). Students would be repeated across tabs if they participated in more than one program.