Data Pipeline Interchanges - Special Education IEP

Overview

The Special Education IEP Interchange is a set of two files which contain Special Education data for the school year: Special Education Child and Special Education Participation.

The Special Education Child File contains data related to the student’s demographic information. The Special Education Participation file contains data related to the student’s participation in special education.

This information is used to make up the following snapshots: Special Education December Count, Special Education End-of-Year and Special Education Discipline.

File Layout and Definitions

2018-2019

• 2018-2019 Special Education Child File Layout and Definitions (PDF) (posted 03/21/2018)
• 2018-2019 Special Education Participation File Layout and Definitions (PDF) (updated 07/17/2018)

2017-2018

• 2017-2018 Special Education Child File Layout and Definitions (PDF) (03/08/2018)
• 2017-2018 Special Education Participation File Layout and Definitions (PDF) (updated 07/03/2018)
• 2017-2018 Coordinated Early Intervening Services File (PDF) (posted 10/24/2017) *Only required if your AU funded CEIS using federal dollars.

Business Rules

2017-2018

• 2017-2018 Special Education Child Business Rules (updated 10/10/2017)
  • Special Education Child File - Business Rules Guide (11/28/2017)
• 2017-2018 Special Education Participation Business Rules (updated 03/07/2018)
  • Special Education Participation File - Business Rules Guide (03/20/2018)

Templates

2018-2019

• 2018-2019 Special Education Child File Template (XLS) (added 08/02/2018)
• 2018-2019 Special Education Participation File Template (XLS) (added 08/02/2018)

2017-2018

• 2017-2018 Special Education Child Template (XLS)
• 2017-2018 Special Education Participation Template (XLS)

File Formatting

• Pipeline only accepts file extensions of: csv txt xls xlsx
• You need a header row (in first row)
• Pipeline only accepts field delimiters of: , | ~
• Include leading zeros (0) for required fields (for instance 01 or 02 for gender)

Trainings

Attend Webinar Link | Call in Number: 1-855-397-4421

• 2017-2018 Special Education IEP Interchange Training (posted 10/25/2017)
• 2017-2018 Special Education IEP Interchange Introduction Webinar Recording (posted 10/11/2017)

Additional Resources

• 2018-2019 Special Education IEP Interchange Summary of Changes (DOCX) (updated 07/03/2018)
• 2017-2018 Special Education IEP Interchange Summary of Changes (DOCX) (added 07/31/2017)
• How to load the Special Education IEP Files
• Data Collection Guide for Enrich Users (updated 12/19/2017)
• Save CSV Leading Zeros (DOCX)
• Frequently Asked Questions for Special Education IEP (PDF)
• Grade to Age Table (PDF)
• Pupils Attendance Information Code Flow Chart (added 10/13/2016)
• Pupils Attendance Information Codes (PDF) (12/05/2017)
• December Count Educational Environments
• Allowable Approved Facility Schools and Other Agency Codes (updated 04/23/2018)

Contact: Kristi Gleason at gleason_k@cde.state.co.us; or Lindsey Heitman at heitman_l@cde.state.co.us