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CDE Update

CDE Update Special Edition

Special Editions of the CDE Update

Read the latest: Sept. 22


CDE Update

About the CDE Update

Welcome to the CDE Update! This e-publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.

This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.

CDPHE released 2022-23 COVID-19 school guidance

The Colorado Department of Public Health and Environment recently released the Practical Guide for Operationalizing CDC’s School Guidance for the 2022-23 school year.

This guide includes minor changes that clarify guidance released in February, which encouraged schools to transition to a routine disease control model for COVID-19 and outlined strategies for K-12 schools to implement as they moved away from individual case-investigation response. A routine disease control model focuses more on responding to clusters of cases, outbreaks, and evidence of ongoing transmission in schools, and less on individual case investigation, contact tracing, and quarantine following routine classroom exposures.

There are no new requirements for the 2022-23 school year, and the updated guidance outlines how schools will work directly with their local public health partners to make decisions about mitigation strategies in response to increases in cases and absenteeism that align with their local communities and conditions. Students, staff and volunteers who test positive should still isolate. Schools and childcare facilities should continue to alert students, staff and parents of known classroom cases, outbreaks and exposures.

September 2022


Accountability, Performance and Support

What's Happening Now

Academic Growth and Transitional Performance Framework Preliminary Release

Preliminary transitional performance frameworks will be released to districts on Friday, Sept. 2, through Syncplicity and publicly on Thursday, Sept. 8. Growth Data for 2022 was released publicly for CMAS, PSAT/SAT and WIDA ACCESS on Aug. 17. The department continues to provide two sets of growth measures: cohort-referenced, a typical approach to growth that is normed to compare students with their academic peers in 2022, and baseline which provides a measure of growth based on comparison to pre-pandemic student group.  The cohort-referenced approach is being used for 2022 performance framework rating determinations.  For questions related to the performance frameworks, Colorado growth model or related training support, email accountability@cde.state.co.us.

Accountability and Family Partnership Contacts

If a district has changes to its identified Accountability or Family Partnerships contacts for the 2022-23 school year, superintendents should submit them as soon as possible using the available form. This will authorize accountability contacts to receive information and updates related to accountability, including permission to access student-level data files. For more information or for support, contact Dan Jorgensen at jorgensen_d@cde.state.co.us

Accreditation and Request to Reconsider

This fall, all districts must officially verify district ratings and school plan types by completing the Accreditation and Request to Reconsider Form in the Accreditation Portal within the UIP online system. All districts must submit this form by Thursday, Sept. 15. If a district disagrees with a preliminary rating or plan type, a request to reconsider process is launched. Additional performance data may be submitted if the site is eligible for a request, e.g., 90% total participation on state assessments meets a condition for a request. Districts must submit additional evidence for request to reconsider by Monday, Oct. 17, in the Accreditation Portal. Guidance on this process is available on the Request to Reconsider webpage. For more information or support, contact Aislinn Walsh at walsh_a@cde.state.co.us

For District Accountability Contacts to access the Accreditation Portal, the district's Local Access Manager will need to modify the UIP online system login role from "District Admin" or "District User" to "Accountability Contact," as described in the UIP Online System User guide.

For additional support, fill out the assistance request form.

UIP Resources and Support

Updated resources are available on the School Improvement Planning webpage to help support school and district leaders in their 2022-23 UIP development. Some resources include:

  • 2022-23 Planning Guidance
  • 2022-23 UIP Handbook
  • Strategy Guides
  • UIP 101 videos

To support improvement planning efforts, data dashboards that contain state assessment data analysis are available within the UIP online system under the “Current Performance” tab. Training sessions will be held to support improvement planning. For information on topics and registration, visit the UIP Training webpage.

What's on the Horizon

2022-23 UIP Submission

All school and district UIPs are due on Monday, Oct. 17.  CDE will review plans for schools and districts with Priority Improvement, Turnaround, On Watch and ESSA Comprehensive Support after Monday, Oct. 17. Biennial and combined plan flexibility will be available for eligible districts and schools. See the UIP General Resources webpage for additional information.

Request to Reconsider for Schools and Districts

According to state board rule, only those districts and schools with a 90% total participation rate on 2022 statewide assessments in both English Language Arts and Math can participate in the request to reconsider process. In 2022, schools and districts may use request to reconsider to move to “On Watch” or fully exit the accountability clock if they meet certain conditions. Resources are available on the Request to Reconsider and School Accreditation webpage, including guidance, tools and details on the submission process. Requests must be submitted in the Accreditation Portal by Monday, Oct. 17. For more information or for support, contact Aislinn Walsh at walsh_a@cde.state.co.us

Important Upcoming Deadlines

Sept. 15: School Accreditation and Request to Reconsider Form deadline for all districts.

Oct. 17:

  • Request to reconsider materials due for participating schools and districts.
  • UIP Submission deadline all for schools and districts.

More Information

For more information on accountability and improvement, contact Rhonda Haniford, Associate Commissioner, 303‐866‐6202.

Assessments

What's Happening Now

Achievement Results from 2022 State Assessments Released

Overall state-, district- and school-level results from the 2022 administration of statewide assessments were released on Wednesday, Aug. 17. CMAS ELA and Math, PSAT/SAT, CoAlt ELA and Math and ACCESS for ELLs assessment results for schools and districts are available on CDE’s Assessment webpage.

A communications toolkit is available to help districts provide parents and families with information about the assessment results. The toolkit includes fact sheets, FAQs and sample letters to families and educators. 

CMAS and CoAlt Science Standard-Setting Recruitment

Colorado students saw items aligned to the Science 2020 Colorado Academic Standards for the first time on last spring’s CMAS and CoAlt science assessments. CDE needs to finalize performance level descriptors and establish cut scores for the assessments. Standard setting for CMAS and CoAlt Science will be held in the Denver Metro area this fall. At standard setting, educators will review performance-level descriptors, assessment items, student responses and data. Educators will use this review to make the performance level cut score recommendations that will be presented to the State Board of Education for review during its adoption process. 

To achieve the goal of ensuring that the educator panels are balanced in terms of geography and district size, CDE will request help from districts with identifying and recruiting qualified teachers and administrators for participation in the meetings. CDE seeks individuals who have expertise in the following areas: 

  • The concepts and skills reflected in the science Colorado Academic Standards, including the extended evidence outcomes for CoAlt, and in student development of the concepts and skills in 5th grade, middle school, and high school.
  • Working with students with disabilities.
  • Working with English learners.

Participants will be reimbursed for travel expenses to the meeting site.  If participants travel more than 35 miles to the meeting site, Pearson will provide hotel accommodations.  Breakfast, snacks and lunch will be provided during the meeting, and those participants staying overnight will receive a per diem for dinner. Pearson will reimburse the participant’s school for the cost of substitute teachers who cover classes. If a substitute is not needed because the participant’s school is out of session, Pearson will pay the participant a daily honorarium.

Fall Assessment Responsibilities for Districts

Districts should conduct the following assessment-related activities at the beginning of the school year:

  • Ensure that all 2022 state assessment results have been distributed to parents and educators. Colorado statute requires local education providers to ensure that appropriate personnel provide and explain assessment results to the parent or legal guardian of each student enrolled in the school district or the institute charter school (C.R.S. §22-7-1006.3 (8)(a)).
  • Post district testing windows, testing times, the manner in which assessment results will be used and assessment requirements, federal law, state law or locally selected, on websites §22-7-1013(7)(a).
  • Ensure that district paper-based testing policies are in place and posted on websites §22-7-1013(6), §22-7-1006.3(1)(d-e).
  • Update and post district parent excuse policies on websites §22-7-1013(8)(a-c). While local education providers are responsible for developing their parent excusal policies, keep in mind that state statute prohibits them from encouraging the student’s parent(s) to excuse the student from taking the state assessments. § 22-7-1038(8)(c), C.R.S.

Appointment of new DACs and DTCs

Each year, district personnel changes may require the appointment of new a District Assessment Coordinator or District Technology Coordinator. To ensure that CDE’s Assessment Division distributes information to the appropriate district staff, a formal appointment process has been established for each role. To update DAC or DTC information, the superintendent should complete a DAC Appointment Form or a DTC Appointment Form. The forms must be signed by the superintendent and returned to Sara Loerzel at loerzel_s@cde.state.co.us. When appointing a new DAC, remember that this individual will have access to Personally Identifiable Information.

The forms are available through the following links on CDE’s website:

What's on the Horizon

State Assessment Training

CMAS, CoAlt, and ACCESS for ELLs Assessment Trainings for District Assessment Coordinators will be held in October and November. After the final live session, recorded webinars will be posted for those who are unable to attend the live trainings. In addition, College Board will be conducting a series of PSAT/SAT fall workshops for District Assessment Coordinators and School Test Coordinators in September and October. Specific details including training dates and locations for each assessment will be sent directly to District Assessment Coordinators.

2022-23 Assessments at a Glance

Assessment

Grade

CMAS and CoAlt (DLM): Math and English language arts (including CSLA)*

Grades 3-8

CMAS and CoAlt: Science

Grades 5, 8 and 11

PSAT

Grades 9 and 10

SAT

Grade 11

ACCESS for ELLs

Grades K-12

 *Students with the most significant cognitive disabilities take the CoAlt English language arts and mathematics (DLM) assessments in grades 3-11.

Upcoming College Entrance Suite Procurement

College Board announced last spring that it will provide a revised digitally based PSAT/SAT suite of assessments in the United States starting in Fall 2023. As previously shared, Colorado’s contract with College Board will continue to provide the current paper-based PSAT/SAT exams in Spring 2023. The college entrance suite of assessments administered to public school 9th, 10th and 11th graders in Spring 2024 will be determined through a competitive procurement process that will be completed during the 2022-23 school year. More information will be shared with District Assessment Coordinators as it is available.

Important Upcoming Deadlines

Sept. 1: District Assessment Coordinator 2022-23 Kick-Off Webinar. DACs will receive specific details regarding time and login information

Sept. 13 or 14: State Assessment Accessibility and Accommodations webinar.

Mid October: ACCESS for ELLs administration trainings. Specific details will be sent to District Assessment Coordinators.

Week of Nov. 7: CMAS administration trainings for DACs. Specific details will be sent to District Assessment Coordinators.

Week of Nov. 14: CoAlt Administration trainings for District Assessment Coordinators. Specific details will be sent to District Assessment Coordinators.

More Information

For more information, contact Joyce Zurkowski, chief assessment officer, 303-866-6760, zurkowski_j@cde.state.co.us, or visit http://www.cde.state.co.us/assessment.

Educator Talent

What's Happening Now

Educator Effectiveness Assurances for 2022-23 are open

Each year by July 1, Colorado districts and BOCES are required to submit assurances that they are implementing the State Model Evaluation System or another evaluation system that is aligned to the requirements in statute (C.R.S. 22-9-106) and Colorado State Board of Education rules (1 CCR 301-87) for teachers, principals, and special services providers.

The 2022-23 assurances are exactly the same as the 2021-22 assurances. The more complete picture of district and BOCES evaluation systems that we are collecting provides important statewide trends for professional practices and informs the Educator Effectiveness team working with individual districts and supporting regional PLCs.

What follows is a summary of requirements for the 2022-23 collection cycle:

  • The educator evaluation model used to evaluate teachers, principals and all nine categories of SSPs
  • For those educators, the weights assigned to the four professional practices quality standards defined in rule
  • The implementation of the Advisory Personnel Performance Evaluation Council (also referred to as the 1338 Committee)
  • The date by which all educators will be trained on the system that will be used for their evaluation

To complete the 2022-23 assurances, the Superintendent, BOCES Executive Director or appointed designee:

  • Collects all of the specific information listed above and views the 2022-23 submission instructions on the assurances website before opening the web form; and
  • Completes the online web survey form, available on the Assurances webpage.

The EE Regional Team will continue to provide support to districts regarding their evaluation processes, including system changes and assurances revisions.

For more information, contact Carolyn Haug, director of Research and Impact, at haug_c@cde.state.co.us.

Funding available for shortage area educators

The 2022-23 Educator Recruitment and Retention Program application is open. Under this program, qualified applicants may receive up to $10,000 to cover the cost of their educator preparation program. Recipients must commit to serve for three years in an educator shortage area approved by the State Board of Education at its August meeting. To be eligible, applicants must have secured employment as an alternative teacher or temporary educator eligibility educator in a shortage area, be currently employed as a paraprofessional, or have secured a position as a CTE instructor in a rural or small rural district.

For more detailed information and to access the application, visit the Educator Recruitment and Retention program webpage.

2022-23 Principal Leadership Institute

District leaders looking for ways to support school leaders to empower their teachers, build stronger building climate and culture, and optimize their systems to support collaboration are encouraged to invite their principals to apply to participate in CDE's Principal Leadership Institute --  a one-year program on distributive leadership where principals attend job-embedded, actionable leadership seminars and monthly workshops, and receive site visits and one-on-one coaching with exemplary colleagues. The intent is to build high levels of support for leaders via principal coaches to sustain and integrate the skills learned in the seminars.

Applications are available now on the Principal Leadership Institute webpage. The first session will be held Thursday and Friday, Sept. 22-23. 

For more information, contact Robyn Hamasaki, School Leadership Development specialist, at hamasaki_r@cde.state.co.us.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Colleen O'Neil, associate commissioner, at oneil_c@cde.state.co.us, or visit https://www.cde.state.co.us/educatortalent.

ESSA

What's Happening Now

ESSER I Obligation Due Date

The U.S. Department of Education reminds states and local educational agencies that all ESSER I funds must be obligated by Friday, Sept. 30. States must liquidate all funds by January 30, 2023, and LEAs must liquidate funds within 90 days of Friday, Sept. 30. Colorado LEAs must submit a request for reimbursement by Tuesday, Nov. 1, for CDE to liquidate funds by the end of January.

Consolidated Application for ESSA Funds

Deadlines

With the completion of the 2022-23 Consolidated Application, CDE needs to update the Consolidated Application for the 2023-24 funding year. Superintendents are asked to fill out the 2023-24 Consolidated Application Platform Input survey. The input on the application’s cohesiveness, utility and functionality is critical to improvement efforts. The survey will inform CDE on how to improve the application for the next three-year cycle.

Resources

CDE has developed an ESEA Programs Launchpad as a resource for any new LEA personnel responsible for the development and implementation of ESEA or ESSER programs and/or submittal of the Consolidated Application or ESSER applications. This new resource provides an overview of each ESEA program and includes a Year at a Glance planner, which is helpful for tracking required activities over the course of the year, either for ESEA programs overall or each individual program separately, i.e., Titles I-V. Share this resource with any new staff members who will be responsible for the LEA’s development or implementation of local ESEA or ESSER programs.

Training and Technical Support

Recordings of in-depth training on the application system, submittal process, allowable uses of funds and the review and approval process are available on the ESEA Regional Networking Meetings website.

Additionally, CDE has created a Virtual Training Library with recordings and slides for each of the sections of the Consolidated Application. 

For support or questions, contact the ESEA Regional Contact assigned to your district.

Apply to join the Committee of Practitioners

The Committee of Practitioners is a critical stakeholder group for the Federal Programs and Supports Unit at CDE. The primary purpose of the CoP is to advise CDE in the implementation of the Elementary and Secondary Education Act, reauthorized as the Every Student Succeeds Act, and the Elementary and Secondary School Emergency Relief programs under the CARES, CRRSA and ARP Acts. The purpose of ESSA is to help all students in the state to reach academic proficiency, with particular focus on historically underserved students. Topics of the committee include accountability, grants management and technical support to the field. The CoP plays a crucial role in elevating issues across Colorado and ensuring strong communication between CDE and the K-12 education community.

CoP membership includes a variety of stakeholders from various roles and geographic locations. To ensure representation is robust, CDE is looking for more members to apply from various roles, including but not limited to teachers, principals, paraprofessionals, representatives of private schools and members of local school boards, as well as members from the Southwest and Southeast regions of the state. Committee members serve for an initial three-year term with the opportunity to extend membership beyond the initial term. A minimum of four meetings will be held per year.

To apply for a position, fill out the 2022-23 Application and submit to Emily Owen. 

For additional information,  email Rachel Temple at temple_r@cde.state.co.us or Shannon Wilson at wilson_s@cde.state.co.us.

Applications for final round of the RISE Turnaround Grant are due Thursday, Sept. 15. 

Gov. Polis recently announced that the final round of applications for the Response, Innovation, and Student Equity Fund is available for schools. This round is targeted toward serving students attending schools and districts in turnaround status.

The RISE fund was launched in 2020 to provide support to schools addressing the learning challenges related to the economic, social and health impacts of COVID-19. Gov. Polis announced the first two rounds of RISE grant recipients in November 2020 and January 2021 respectively. To learn more and apply, visit the Colorado RISE Turnaround Education Fund webpage.

Applications are due by 5 p.m. on Thursday, Sept. 15.

The Affordable Connectivity Program lowers internet costs for eligible families

The Federal Communications Commission announced that 20 of the nation's internet providers have committed to lowering costs for low-income households, a step that will essentially provide free high speed internet for those participating the Affordable Connectivity Program. For Colorado residents to get their share of the funding, families need to sign up for themselves. Visit the Affordable Connectivity Program website for additional information.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Nazanin Mohajeri-Nelson, Executive Director of the Federal Programs and Supports Unit, at mohajeri-nelson_n@cde.state.co.us.

Organizational Effectiveness

What's Happening Now

Test drinking water for lead with the Test and Fix Water for Kids program

The Colorado Department of Public Health and Environment is partnering with school districts and child care centers across Colorado to test drinking water for lead, in compliance with House Bill 22-1358 signed in June.

Through the new Test and Fix Water for Kids program, CDPHE will provide school districts with free training, testing, remediation, reimbursement and technical assistance. Supplies and guidance for testing will be available in October 2022, and the deadline for testing is May 31, 2023.

Before starting any sampling activities, school districts need to confirm their contact information, and verify any prior lead sampling by completing a survey. CDPHE sent an email with all these details to school administrators on Tuesday, August 23. If a district facilities manager didn’t receive the survey, email waterforkids@state.co.us with facilities manager name, school name and CDE school ID to request access to the survey or to discuss next steps with the program manager.

Lead is a toxic metal that is especially harmful to young children. While exposure to lead can come from many sources, old or corroded lead plumbing or old brass fixtures can contribute to elevated lead levels in drinking water. This program aims to reduce lead exposure by sampling all taps where water is available for drinking or cooking within a school or child care program.

Directory 

Local Education Agency calendars for 2022-23 must be entered by Thursday, Sept. 1. 

Student End of Year 

Districts have a target date to submit their 2021-22 Student End of Year snapshots by Thursday, Sept. 1.   Thursday, Sept. 8, is the deadline by which local education agencies must submit their initial Student End of Year snapshot.  Cross-validation procedures will commence after this date.

Special Education End of Year  

The Special Education End of Year snapshot is wrapping up.  All exception requests should be received by CDE by Thursday, Sept. 1, and all errors resolved by Thursday, Sept. 8.  This collection will close Thursday, Sept. 30.

Facility Schools System – Tuition Cost Application

The close date for the Facility Schools Tuition Cost Application is Friday, Sept. 30.

2022-23 Student Interchange and Student October

The Student Demographics, Student School Association and Graduation Guidelines files are open.  Districts may begin uploading in Data Pipeline for the 2022-23 school year.

The Student October Snapshot is open.

Migrant  

The Regional Migrant Education Programs must withdraw all students from summer term and roll over those students who will be attending the 2022-23 regular year. The following Migrant Student Cognos List Guides are located on the Data Pipeline Website:

Each guide walks through step-by-step instructions on how to access the Migrant Student Cognos List. Should you have questions regarding the Migrant List, reach out to your local Migrant Education Programs who coordinate and deliver services to migrant students.

What's on the Horizon

The Student October count date is Monday, Oct. 3. 

The Nonpublic Schools and Kindergarten School Readiness Data Pipeline collections will open in October. 

Important Upcoming Deadlines

Sept 1:  Local Education Agencies 2022-23 calendars deadline

Sept. 8:  Initial Student End of Year snapshot deadline

Sept 30:  Special Education End of Year due

More Information

For more information on data pipeline, contact Annette Severson, manager of data services, severson_a@cde.state.co.us or visit http://www.cde.state.co.us/datapipeline

Postsecondary Readiness

What's Happening Now

Teacher Recruitment Education and Preparation Webinar

The Teacher Recruitment Education and Preparation program allows for students on an educator pathway to concurrently enroll in postsecondary coursework for a fifth and sixth year.  A webinar is scheduled for  2 p.m. Tuesday, Sept. 20, to help districts plan for student success in the TREP program for the 2023-24 school year.

Register in advance via Zoom.  A recording of the webinar will be made available on the TREP website for those who are unable to attend.

ASCENT Student October Coding Webinar

A training and Q&A webinar that will cover the funding requirements and proper student coding for the 2022-23 ASCENT program will take place at 2 p.m. on Wednesday, Sept. 21. Register for the webinar via Zoom

The webinar will be recorded and made available on the ASCENT webpage.

Innovative Learning Opportunities Pilot Webinar

Learn about the Innovative Learning Opportunities Pilot Program in a webinar at 2 p.m. on Tuesday, Oct 11. This webinar will provide information on the ILOP program and the application process. 

Register for the ILOP webinar in advance. A recording will be made available on the ILOP website for those who are unable to attend.

What's on the Horizon

Come to the Postsecondary and Workforce Readiness Symposium in Durango - 11/3, 9am-3pm

Register for the PWR Symposium to be held in Durango on Thursday, Nov. 3. Join educators and business and workforce leaders as they explore PWR initiatives, employer engagement and work-based learning from schools and community members in the region. The Symposium is hosted by Pueblo Community College. More information can be found on the Postsecondary and Workforce Readiness webpage. 

If you’re not close to Durango and would like to attend or host a PWR Symposium, contact Robin Russel at russel_r@cde.state.co.us to learn more. 

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Michelle Romero, Supervisor of Postsecondary and Workforce Readiness Programs, 303-877-4155, romero_m@cde.state.co.us or visit http://www.cde.state.co.us/postsecondary.

Teaching and Learning

What's Happening Now

Office of Learning Supports

Bullying Prevention 

The School Bullying Prevention and Education Grant program began a new three-year grant cycle in August. A total of 12 grantees, 13 districts and 114 schools will receive services to reduce bullying across the state. For more information on bully prevention visit the Bullying Prevention and Education webpage. For more information on the Colorado Multi-Tiered System of Supports, email COMTSS@cde.state.co.us  

Office of Standards and Instructional Support

High-Impact Tutoring

CDE’s High-Impact Tutoring Program grantees are kicking off their first full year of operations in 2022-23. Last spring, projects were selected to pioneer high-impact tutoring services throughout the state. AmeriCorps & Colorado Youth for Change are continuing the recruitment of tutors statewide. Visit the AmeriCorps and Colorado Youth for Change website to learn more about Colorado’s Math Corps and Reading Corps opportunities. Email HITP@cde.state.co.us with questions.

READ Data Pipeline Collections: 2022-23 Teacher Training Completion Reporting

The deadline to have files submitted and locked to Data Pipeline was Wednesday, Aug. 31. Local Education Providers are required to report whether individual teachers have completed the teacher training requirements. To check the status of a submission email the READ Act Data Team at READActData@cde.state.co.us.

For more information regarding READ Data Pipeline collections, visit the READ Data Collection webpage.

Distribution of 2022-23 READ Act Funds

Due to the new Teacher Training Completion reporting requirement, 2022-23 READ Act funds will be delayed until the Fall of 2022. For questions related to the distribution of READ funds, contact the READ Act Data Team at READActData@cde.state.co.us.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

or more information, contact Joanna Bruno, executive director of teaching and learning, 303-919-3907, bruno_j@cde.state.co.us.