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CDE Update


CDE Update

About the CDE Update

Welcome to the CDE Update! This e-publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.

This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.

Guidance released to help schools detect, report and respond to COVID-19 cases 

The Colorado Department of Public Health and Environment released guidance for detecting, reporting and responding to cases and outbreaks of COVID-19 in child care centers and schools.

CDPHE is also accepting comments through noon on Thursday, Sept. 3, regarding a new tool that local communities can use to help streamline the process of deciding when to move through different levels of opening guidance. View the draft proposal for the new tool (PDF) then submit feedback using this form

September 2020


Accountability, Performance and Support

What's Happening Now

UIP Online System upgrade

The Unified Improvement Plan (UIP) Online System has received its system-wide upgrade. Guidance is available on the UIP Online System webpage. New system improvements, including data visualizations and future access to the Accreditation and Request to Reconsider submissions forms, are detailed on the Online UIP Administrative Guide (PDF) .

For questions or support, contact Kirby Stein at stein_k@cde.state.co.us.

Pre‐Populated UIP reports available

The school and district pre-populated UIP reports have been updated within Section I of the UIP online system. Reports include customized information about submission deadlines, state and federal expectations, and certain grant requirements that apply specifically to your schools and district. 

For questions or concerns, contact Lisa Medler at medler_l@cde.state.co.us.

New READ Act Requirements within the UIP

In 2019, the Colorado Legislature passed several updates to the READ Act through Senate Bill 19-199. One change requires districts to report information about K-3 reading assessments, curricula and instructional programs, as well as intervention services and supports beginning in 2020-21. Districts that receive and use per-pupil intervention funds or Early Literacy Grant program funds on professional development must also include information about their K-3 reading professional development plan. 

For more information, visit the UIP General Resources webpage or contact Susan Barrett at barrett_s@cde.state.co.us with questions.

Small Systems and Combined UIPs

Districts with fewer than 1,000 Students

Districts with a student enrollment of fewer than 1,000 students have the option to write one combined plan which incorporates planning for the district and all schools within the district. Districts with fewer than 1,000 students do not need to request permission to write a combined plan but must be sure to incorporate all planning requirements for the district and member schools. 

For example, if a school within the district is assigned to a turnaround plan, the combined UIP must include the turnaround requirements for that school. All combined plans should be written using the district level template with the pre-populated report (Section I) for each school connected to the plan. 

Districts with fewer than 1,200 Students

Districts with student enrollment between 1,000 and 1,200 students may request to write a combined plan for the district and schools. These districts must request permission from CDE each year to write a combined plan. Requests can be sent to Kirby Stein at stein_k@cde.state.co.us.

Once district enrollment grows greater than 1,200 students, the district is no longer eligible to write and submit a combined UIP.

Accountability and School Improvement Supports available

The School Improvement and Planning team has made resources available to support districts and schools for the 2020-21 school year planning expectations. This includes a COVID-19 Impacts Quick Reference Guide, the 2020-21 Changes Document and the Accountability Handbook. Webinars, office hours and other supports will be posted on the UIP homepage.

AECs Designations for the 2020-21 School Year

All schools which were designated as Alternative Education Campuses (AECs) in the 2019-20 school year continue to be designated as AECs in the 2020-21 school year. View the complete list of approved AECs (PDF).

Visit the AEC Accountability webpage for more information. Questions can be directed to B Sanders at sanders_b@cde.state.co.us.

What's on the Horizon

UIP Submission date possible permanent change to Oct. 15

In response to the COVID-19 crisis, CDE offered flexibility on the spring UIP posting submission due date, extending the deadline into fall 2020. As a reminder, for any school or district that took advantage of that flexibility, the new submission date is Thursday, Oct. 15. For all other schools and districts, the typical deadlines apply – Jan. 15 for CDE review and April 15 for public posting. Biennial flexibility is still available, as well. Check submissions deadlines and eligibility by downloading this spreadsheet (XLS).

Given the positive response to the fall submission deadline, CDE and the State Board of Education are considering permanently moving the April public posting deadline to Oct. 15 beginning in 2020-21. The accountability rules were noticed in August and the state board will vote on them in October 2020. Additional information is available on the Proposed UIP Flexibility and Permanent Timeline Shift webpage. Feedback can be sent to Lisa Medler at medler_l@cde.state.co.us.

Parent Notification Requirements for Districts with Schools on the Accountability Clock

State law requires districts with schools on the Accountability Clock to notify parents about the school’s plan type, UIP process and about the upcoming public hearing. School plan types for 2020 are already known because of the accountability pause, so CDE recommends sending the parent notification by Wednesday, Sept. 30.

Review the Parent Notification Fact Sheet (PDF) for more information. Questions can be directed to Lisa Steffen at steffen_l@cde.state.co.us.

Important Upcoming Deadlines

Oct. 15 - UIP Submission deadline for schools and districts taking advantage of flexibility from spring 2020.

More Information

For more information, contact Rhonda Haniford, associate commissioner, of School Quality and Support, 303‐866‐6202, haniford_r@cde.state.co.us or visit https://www.cde.state.co.us/accountability.

Educator Talent

What's Happening Now

Teacher of the Year application deadline extended

A great way for superintendents to honor teachers who have gone to extraordinary lengths to support students during the pandemic is to encourage them apply to become the next Colorado Teacher of the Year and support their application. The deadline for applications has been extended to Friday, Sept. 11. 

Each year, the Colorado Teacher of the Year Program honors an exceptionally dedicated, knowledgeable and skilled teacher in any state-approved or accredited school, kindergarten through grade 12, who is planning to continue in an active teaching status, to represent the entire profession in Colorado. The Colorado Teacher of the Year will automatically become Colorado's nominee for the National Teacher of the Year competition. Find more information on the program, as well as a link to the application, on the Colorado Teacher of the Year homepage.

For questions, contact Kim Burnham at burnham_k@cde.state.co.us

ACTION NEEDED - Required eLicensing Verification Access for districts and BOCES

School districts and BOCES are required by state statute to check with CDE on criminal background and licensure information before any educator is hired. To do this, districts must use the secure CDE eLicensing Verification Access, a database-driven educator lookup that provides real-time information on educator licenses, applications, criminal background and exam information.

eLicensing Verification Access Authorized Users have access to:    

  • Current and historical licenses, endorsements and authorizations
  • Submitted/in-process applications
  • CDE background check status
  • Criminal history information
  • Subsequent Arrest Report Query (replaces the weekly subsequent arrest reports that were distributed prior to March 2017)
  • PLACE and Praxis exam scores

Visit the eLicensing Verification Access webpage for details, including how to apply or renew your district/BOCES eLicensing Verification Access.  

For additional information, contact Darrin Bacca, Director of eLicensing and Enforcement at bacca_d@cde.state.co.us.

School districts and BOCES Mandatory Enforcement Reporting requirements

Colorado school districts and BOCES are required to report to CDE if an employee is dismissed or has resigned as a result of an allegation of unlawful behavior involving a child. District superintendents are delegated the responsibility of notifying CDE as soon as possible, but no later than 10 business days after the employee’s dismissal or resignation. Immediate notification to CDE is required if a district/BOCES learns that a current employee has been convicted of, pled nolo contendere to, or received a deferred sentence or deferred prosecution of any felony or misdemeanor crime involving unlawful sexual behavior or unlawful behavior involving children.

Visit the Mandatory CDE Enforcement Reporting webpage for additional information on mandatory reporting requirements, including how to access the CDE Notification Form.

For additional information, contact Darrin Bacca, Director of eLicensing and Enforcement at bacca_d@cde.state.co.us.

Access to Secure Educator Effectiveness Metrics Refreshed with 2018-19 Evaluation Data

The Educator Effectiveness (EE) Metrics data on the superintendent/BOCES leaders’ website has been refreshed to include 2018-19 data, the most current available at this time.

Longitudinal data are displayed and reflect at minimum three years of evaluation ratings. Based on feedback, this full suite of EE Metrics is only accessible to people with the secure links and a CDE Identity Management (IdM) log-in with district/BOCES leadership rights. This district/BOCES access to the full suite of metrics prior to public release is meant to provide an opportunity for review, feedback and questions. Districts are encouraged to review their metrics before the anticipated public release of the 2018-19 metrics in mid-September.

Guidance regarding access and interpretation of the metrics is available on the EE Metrics website. Note that metrics are in the process of transitioning to a new platform, EducatorView, as a result of evaluation system framework revisions implemented between 2017 and 2019. The 2018-19 Educator Effectiveness metrics for all teachers and the 2017-18 Educator Effectiveness Metrics for teachers in the 50 districts and BOCES that participated in the most recent pilot of revisions to the teacher evaluation system are accessible through this EducatorView private EE metrics site.

The 2017-18 metrics for teachers in the districts and BOCES that did not participate in the pilot, as well as the 2017-18 and 2018-19 metrics for all principals, are displayed in SchoolView Data Center and can be accessed through the SchoolView Data Center private EE metrics site.

Those interested can provide feedback on the metrics via this online form.

For more information, contact Carolyn Haug at haug_c@cde.state.co.us.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Colleen O'Neil, associate commissioner of Educator Talent, oneil_c@cde.state.co.us or visit www.cde.state.co.us/educatortalent.

ESSA

What's Happening Now

ESSER Post Award

The ESSER Post Award Revision system is available to any district that received final approval and has identified a need to make changes to its application for use of ESSER funds. Districts can log back into the platform to submit changes, edit budget line items, add the justification for the revision and submit the application to CDE for review and approval.

All changes to budget line items must still meet the purpose and intent of ESSER funds, which are to prepare for, respond to, or prevent spread of the COVID-19, and must be allowable, reasonable, necessary, and allocable in order to be approved.

For questions about the ESSER revision process, email esserapplications@cde.state.co.us.

CLDE English Learner Programming and Identification Guidance

The Office of Culturally and Linguistically Diverse Education (CLDE) has released new guidance and interim procedures related to identifying English learners for the 2020-21 school year. New interim identification procedures provide identification guidance and requirements for various instructional settings.

To attend September CLDE Office hours around this guidance please register via the links below:

For more information, please contact Doris Brock-Nguyen at brock-nguyen_d@cde.state.co.us

What's on the Horizon

ESEA Fall/Winter Regional Networking Meetings

The ESEA Program office will begin scheduling virtual Regional Networking meetings throughout the fall and winter. This year, due to the COVID-19 situation, meetings will begin in October rather than September. Additional information regarding dates, topics and connection information posted to the ESEA Regional Networking page in the coming weeks.

Important Upcoming Deadlines

Watch for more information in next month's Update.

 

More Information

For more information on Federal Programs, contact Mark Kirkemier, executive director, at kirkemier_m@cde.state.co.us, or visit : http://www.cde.state.co.us/fedprograms.

Organizational Effectiveness

There are numerous collection due dates in September, many due to the pandemic. Directory, Student End of Year, Attendance, Report Card March, Special Education Discipline, Teacher Student Data Link and Designated Agency have deadlines in September.  Staff and IEP interchanges will open this month.

What's Happening Now

School Nutrition

Pandemic Electronic Benefit Transfer program available

Pandemic Electronic Benefit Transfer (P-EBT) provides families with children eligible for free or reduced-price school meals and who attend a school participating in the National School Lunch Program with funds to help purchase food. This benefit is being distributed because students missed essential meals while schools were closed for in-person learning due to the pandemic this spring. Families can receive up to $279 per eligible child to supplement their food budget, regardless of immigration status. The application process will close Wednesday, Sept. 23. Visit the Colorado PEAK website to learn more.

The Colorado Department of Human Services has compiled a list of FAQs for schools and districts that can be found on its website here. Questions can be emailed to pebt2020@state.co.us.

Data Pipleline

Directory

Local Education Agency calendars for 2020-21 must be entered by Tuesday, Sept. 1. 

Student End of Year

Districts are encouraged to submit their 2019-20 Student End of Year snapshots by Thursday, Sept. 3. Thursday, Sept. 10, is the deadline by which local education agencies must submit their initial Student End of Year snapshot. Cross validation procedures will commence after this date.

Attendance

The new Attendance snapshot collection is open and due by Wednesday, Sept. 30.

Report Card March

The Report Card March collection is open and is due by Wednesday, Sept. 30. This was a deadline extended due to COVID-19 circumstances.

Special Education Discipline

The Special Education Discipline will stay open through Wednesday, Sept. 30, if extra time is needed for LEAs. 

Teacher Student Data Link

The 2019-20 Teacher Student Data Link is open and available for reporting data for districts with migrant students. All other districts are also able to report TSDL data; however, it is not required. To clarify, all districts do not need to submit the course instructor file. 

For districts with migrant students:

  1. Local courses codes must be mapped.
  2. Course enrollment file must be uploaded for any eighth-12th grade migrant student receiving partial or full credit.
  3. The snapshot must be created and finalized for migrant students.

​For districts without migrant students: 

  1. Local courses codes do not need to be mapped
  2. No TSDL data file is required to be uploaded
  3. The snapshot does not need to be created or finalized. 

Local education agencies are requested to have their 2019-20 migrant student course mapped, enrollment data reported and the snapshot finalized no later than Wednesday, Sept. 30.   

Designated Agency

The 2019-20 Designated Agency Data Collection is open, and the deadline has been extended to Wednesday, Sept. 30.

Designated agencies are encouraged to submit their data earlier because doing so will allow them to finish the 2019-20 collection prior to beginning to collect the data needed for the 2020-21 collection and avoid adding tasks to complete during the busy beginning of the next school year.

Special Education End of Year

The Special Education End of Year snapshot is open. Exception requests should be into CDE by Wednesday, Sept. 16, and all errors resolved by Tuesday, Sept. 22. This collection will close Thursday, Oct. 15.

2020-21 Student Interchange and Student October

The Student Demographics and Student School Association files are open and districts may begin uploading in data pipeline for the school year when they are ready. The Student October Snapshot is now open as well.

Migrant

Districts can access their Migrant Student List through Data Pipeline. Monthly, LEAs can access a Cognos Report in Data Pipeline entitled “Migrant Student List”, which can be pulled by school year and district and is located under the “Student Profile” under the COGNOS reports tab.

Note that the district must have the STD LEAUSER or STD LEAVIEWER role to see the Student Profile folder in Cognos.

​The report can be downloaded into Excel and from there imported into the district’s Student Information System. Ensure your district has uploaded a current Student School Association file (SSA) to receive the most up-to-date Migrant List.

Should you have questions regarding your Migrant List, please reach out to local Migrant Education Programs that coordinate and deliver services to migrant students. Find information on the Office of Migrant Programs webpage.

What's on the Horizon

Upcoming October deadlines

  • The Student October count date is Thursday, Oct. 1.
  • Special Education End of Year will close Thursday, Oct. 15.
  • The Nonpublic Schools, Kindergarten School Readiness, Special Education December Count, and Human Resources Data Pipeline collections will open in October. 

School Discipline

School Discipline is open and the scheduled due date is Thursday,  Dec. 31.

December Finance

The 2019-20 December Finance collection is open and is due by the end of the calendar year.

 

Important Upcoming Deadlines

Sept. 1:  Local Education Agency 2020-21 Calendars due

Sept. 10:  Initial 2019-20 Student End of Year Snapshot deadline

Sept. 23: P-EBT applications due

Sept. 30:  

  • New 2019-20 Attendance Snapshot due
  • 2019-20 Report Card March due
  • Special Education Discipline for 2019-20 deadline
  • 2019-20 Teacher Student Data Link Course Enrollment due for 8th-12th Migrant students
  • 2019-20 Designated Agency Data Collection deadline

More Information

For more information on data pipeline, contact Jan Petro, director of data services, 303-866-6838, petro_j@cde.state.co.us or visit http://www.cde.state.co.us/datapipeline

Postsecondary Readiness

What's Happening Now

Concurrent Enrollment Expansion & Innovation Grant Program

The Concurrent Enrollment Expansion & Innovation Grant Program provides grants to partnering local education providers and institutions of higher education to expand and innovate concurrent enrollment opportunities to qualified students. The grant awards up to $50,000 per approved applicant to be used through Sept. 30, 2021. Application materials are available on the program webpage and are due by Monday, Sept. 14. 

For questions, contact Michelle Romero at romero_m@cde.state.co.us.

2020-21 ASCENT Student Coding Webinar

CDE’s offices of School Auditing, October Student Count and Postsecondary and Workforce Readiness will host a training session and Q&A webinar that will cover the funding requirements and proper student coding for the 2020-21 ASCENT program. The webinar will be Tuesday, Sept. 22, from 2 to 3:30 p.m. Click here to access the webinar at that time and use the call-in number 866-408-1178. 

Contact Mary Anne Hunter with questions at hunter_mary@cde.state.co.us.

Work-based Learning Incubator - September 2020 through June 2021

CDE and the Colorado Workforce Development Council are launching the Work-based Learning Incubator from September 2020 through June 2021. The incubator is designed to support the development of work-based learning programs in Colorado schools and school districts and share resources and promising practices with K-12 educators. All professionals connected to K-12 schools and districts in Colorado are encouraged to participate in the incubator to learn more about work-based learning promising practices and program development.

Monthly Webinar Series:

All webinars will take place on the second Thursday of each month at 3 p.m.

  • Sept. 3: Workforce center partnership - Register
  • Oct. 8: Engaging business partners - Register
  • Nov. 12: Equitable practices/data analysis - Register
  • Dec. 10: Learning about work - Register
  • Jan. 14: Learning through work - Register
  • Feb. 11: Learning at work - Register
  • March 11: Business/education platforms - Register
  • April 8: Work-based learning and students with disabilities - Register
  • May 13: Measurement and program assessment - Register

For more information, please contact Kelly Mitchell at kelly.mitchell@state.co.us.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Misti Ruthven, executive director of Student Pathways, at ruthven_m@cde.state.co.us or https://www.cde.state.co.us/postsecondary.

Teaching and Learning

What's Happening Now

Evidence-based training in teaching reading

As part of a change to the READ Act, all kindergarten through third-grade teachers will be required to submit evidence of completing a training in scientifically or evidence based practices in reading.  CDE will provide training to teachers at no cost to support the completion of this requirement. Registration information for CDE's training options are posted on the K-3 Teacher Evidence-Based Reading Training Requirements webpage.

The READ Act requires the department to identify quality instructional and professional development programs for use by local education agencies. CDE has posted links to providers and programs that have been identified through the 2020 instructional programming review process. For the lists of core, supplemental and intervention programming, visit 2020 Advisory List of Instructional Programming webpage.

For more information about the teacher training requirement for the READ Act, contact Melissa Ahlstrand at ahlstrand_m@cde.state.co.us

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Melissa Colsman, associate commissioner of Student Learning, colsman_m@cde.state.co.us or visit https://www.cde.state.co.us/coloradoliteracy.