About the CDE Update
Welcome to the new CDE Update! Each month, this snapshot will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources. This new online format will allow you to view everything or filter by category and date and will be your go-to source for all Update information. The Update will also still be sent via email but in a condensed format.
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Accountability, Performance and Support
What's Happening Now
ESSA/Accountability Work Group
The Every Students Succeeds Act (ESSA) Accountability work group will meet on Wednesday, Jan. 4, to review the comments submitted in the online survey concerning accountability decision points. More information about the Accountability Work Group, including agendas, minutes and PowerPoint presentations, is available here.
School and District Request to Reconsider Process in 2016-17
CDE staff members are reviewing more than 230 requests to reconsider that were submitted this year. Districts were notified of district request decisions in December and CDE shared final district ratings with the state board at its December meeting. Final school plan types are tentatively scheduled for vote at the Thursday, Jan. 26, State Board of Education meeting. Districts will receive notification of CDE’s recommendations to the board on school requests prior to that meeting.
AECs status applications
Alternative Education Campuses (AECs) reapplying for the 2017-18 school year will receive their pre-populated renewal applications in February. If your school would like to apply for an AEC designation for the first time, please contact Melissa "B" Sanders at email@example.com or 303-866-2865 by Tuesday, Jan. 17. The Accountability and Data Analysis Unit will create an AEC application template for you. Per HB16-1429, the high-risk percentage of students required for AEC status was lowered from 95 percent to 90 percent. Additionally, there were modifications to high-risk indicators definitions in that legislation. More details are available here.
Priority improvement and turnaround supplement
The priority improvement and turnaround supplement to the accountability handbook is now available here. The supplement provides information specific to priority improvement and turnaround districts and schools, including state statutory and regulatory impacts, timelines for actions on each year of priority improvement or turnaround, implications for improvement planning and federal programs and available supports.
UIP submissions dates
Schools and districts with a Priority Improvement or Turnaround plan type must submit by Jan. 17 through the Unified Improvement Plan online system. Schools waiting on a final plan type determination through the request to reconsider process may extend their due date by contacting the improvement planning office at UIPHelp@cde.state.co.us. Every district and school must submit a revised/updated UIP any time before April 17. Remember, districts and schools with a performance plan type may submit plans biennially. Small districts (fewer than 1000 students enrolled, between 1000 and 1200 students with approval from CDE) that are interested in submitting a single combined plan for the district and schools should contact the UIP office to get that set up in the online system. More information regarding submission is available here.
UIP winter review process
CDE will review just over 200 UIPs throughout the winter for districts and schools required to submit their plans. CDE uses the UIP quality criteria to guide the reviews, posted here. Feedback based on the UIP quality criteria (including program specific requirements) will be made available through the online UIP system as it becomes available.
Delay for TELL Survey
The 2017 administration of the biennial teaching and learning conditions survey (historically known as TELL Colorado) has been postponed and will not take place during the typical January-March window this year. After four cycles with the same survey administrator and survey instrument, Cambridge Education has been selected as the new administrator through the state-required competitive procurement process. Cambridge, a reputable survey and research organization, submitted a strong application and had a considerably lower bid. The remainder of this school year will be focused on reaching out to teachers, principals, district administrators, researchers and other interested parties to discuss survey priorities, ways to make the survey shorter, and ways to make the analysis more meaningful. Details will be shared as they become available.
CDE survey seeks responses on performance framework reports for parents
CDE has developed a survey and is conducting a number of focus groups around the state to gather ideas for what a parent -friendly school and district performance framework report should look like.The department, following recommendations by the Accountability Work Group made up of school and district staff from across the state, has been developing new, easy-to-understand reports for parents and community members about their schools and districts. The reports will include status on school and district performance frameworks and other information that would be meaningful to communities. Parent-friendly school and district performance reports are also required by the Every Student Succeeds Act.
The survey asks parents what kind of information they want about their schools, such as performance (e.g., test results, improvement strategies), school details (e.g., teacher turnover, student safety, course offerings) and student information (e.g., attendance, demographics, suspensions, college course taking).
Focus group information will be released throughout the next two months. The survey will now be available through January. An English language version of the survey can be found here and a Spanish language version can be found here.
The reports will be available online sometime in spring 2017.
What's on the Horizon
Important Upcoming Deadlines
- Jan. 4 – Accountability Work Group meeting
- Jan. 17 - Deadline to notify CDE of new schools wanting to apply for Alternative Education Campus status
- Jan. 17 – Deadline for schools and districts with a priority improvement or turnaround plan type to submit UIPs through the online UIP system for winter UIP review from CDE.
- Jan. 26 – Tentative date for approval of final School Performance Frameworks by SBE
- April 17 - All school and district UIPs must be submitted to CDE for posting on SchoolView
Assessments administered by the unit include summative content assessments, English language proficiency assessments, college/career ready assessments, and alternate content assessments for students with significant cognitive disabilities.
The Colorado Measures of Academic Success (CMAS) are the state tests in English language arts, math, science and social studies that will be given to Colorado students in the 2016-17 academic year. The science and social studies tests were developed by Colorado, while the math and English language arts tests were developed in collaboration with other states through the Partnership for Assessment of Readiness for Colleges and Careers (PARCC).
In 2017, Colorado will administer the Colorado PSAT 10 to 10th-graders and the Colorado SAT to 11th-graders.
What's Happening Now
ACCESS for ELLs testing window
The ACCESS for ELLs testing window will be Jan. 9 – Feb. 10. Additional materials may be ordered through Friday, Feb. 3.
Review and update CMAS ELA/Math/Science/Social Studies and CoAlt Science/Social Studies student registrations
Beginning Monday, Jan. 9, districts will be able to review and update CMAS and CoAlt student registrations in PearsonAccessnext that were pre-loaded from Data Pipeline by CDE. Registrations in PearsonAccessnext as of Friday, Jan. 27, will determine initial material shipments (e.g., paper tests, accommodations, Test Administrator Manuals).
CMAS Office Hours
Weekly CMAS Office Hours will begin on Thursday, Jan. 12, and take place every Thursday through the end of May. CDE hosts online, call-in office hours to serve as open forums in which District Assessment Coordinators (DACs) may ask questions regarding the spring CMAS administration, request demonstrations, and communicate with other DACs from across the state. The office hours link and call-in information are included in the Weekly DAC Update Email.
Optional Essay for the SAT
H.B. 15-1323 provides students with the option to take the SAT essay at state expense. This year, students choosing to take the SAT with optional essay will do so on the school test date (Apr. 11) or make-up date (Apr. 25). Adding the optional essay to their SAT exam is a student choice; schools and districts should not make policy decisions that would either encourage or discourage student participation in the SAT essay. Students who want to take the SAT essay will need to add it to their school-day registration using their College Board online account from Jan. 27 – Feb. 12.
In January, College Board will provide specific directions for schools to share with students. In the meantime, schools are encouraged to be sure that their students know how to set up their free online College Board accounts. A variety of student planning resources, including the link to create or log in to their College Board account, can be found here.
Vouchers for Online High School Students to Take SAT
In December, Colorado public online high schools received vouchers for their 11th-grade students to take the SAT on the Mar. 11 national test day. To use the voucher, students will register for the SAT through the College Board website. The voucher can be used to register for the SAT or for the SAT with Essay and is only valid for the Mar. 11 national test date. Students must have a College Board online account in order to register for the exam. The deadline for students to register for the national SAT using a voucher is Sunday, Jan. 15. Voucher registration opened for students in mid-December.
Please note: Vouchers will not be required for students attending brick-and-mortar public schools who opt in to take the SAT with the optional essay; these students will still take the SAT during the school day administration. Similar to last year, all schools, including online schools, will have to establish testing centers for the PSAT 10.
What's on the Horizon
CMAS preparation activities
Online assessment delivery set-up activities begin in February. DACs will work with technology coordinators to ensure technology readiness for online test sessions, including setup and access to proctor-cached assessment content.
Depending on the district’s selected CMAS and CoAlt window, assessment materials will arrive between Feb. 27 and Mar. 27.
As communicated to CDE, if the district is participating in an expanded online English language arts and math window, testing may begin as early as Mar. 13. If the district is participating in the early high school science window, testing may begin as early as Mar. 27. All staff involved in administration and handling secure materials must be trained and sign a Colorado security agreement form prior to assessment administration each school year.
Student Biographical Data Preparation (SBD)
Student Biographical Data (SBD) reviews are voluntary data collections that provide districts with the opportunity to verify the accuracy of demographic assessment data and update invalidation codes. SBDs are completed through CDE’s Data Pipeline system after the assessment windows close and before final results are made available.
In preparation for the upcoming SBD windows, the Assessment Unit will post an updated SBD manual in February. CDE’s Assessment Unit and CDE’s Information Management Services (IMS) Unit will also jointly provide two SBD training webinars - 1 p.m. Tuesday, Mar. 7, and 9 a.m. Wednesday, Mar. 8. The webinars will introduce new data respondents to the SBD review process and will provide a quick refresher for experienced data respondents who have completed SBD reviews in previous years.
The tentative dates for this spring’s SBD windows are included below. Additional information about SBDs will be sent directly to DACs and data respondents.
Tentative Spring 2017 Assessment Student Biographical Data Review Windows
Tentative SBD Window
ACCESS for ELLs
March 13 – March 24
CO SAT/PSAT 10
May 5 – May 24
CMAS (all content areas)/CoAlt (Science and Social Studies)
May 22 – June 1
CoAlt: English Language Arts and Mathematics (DLM)
June 19 – June 27
Important Upcoming Deadlines
Jan. 9 – Feb. 10: ACCESS for ELLs testing window
Jan. 9 – 27: Districts and/or schools may update CMAS and CoAlt student registrations in PearsonAccessnext
Jan. 11: College Board webinar on the SAT Essay for DACs and SACs
Jan. 12 – May: CMAS Office Hours for DACs
Jan. 15: Deadline for online students to register for the Mar. 11 national SAT using a voucher
Now through Feb. 3: ACCESS for ELLs additional orders window.
Jan. 27 – Feb. 12: Window for students to add optional essay to their SAT registration
Feb. 1: CMAS online test session setup begins
Feb. 27 – Mar. 27: CMAS proctor caching test content begins
Classroom teaching and school leadership are the strongest school-based factors impacting student achievement. CDE supports the state’s 178 school districts to attract, prepare and assist great educators as a part of meeting the requirements of S.B.10-191, the Great Teachers and Leaders Act.
What's Happening Now
Public Reporting of Aggregated Performance Evaluations – Educator Effectiveness Metrics
As required by statute and State Board of Education rules, CDE has a role in reviewing and reporting on the implementation of educator evaluation systems, including collecting performance evaluation data and providing aggregated reports back to districts and the public. The reports associated with monitoring evaluation systems statewide are referred to as the Educator Effectiveness Metrics.
Superintendents and BOCES Directors began learning about the specific metrics in October 2015 and have had access to the full suite of metrics since December 2015. Since fall 2015 CDE has received feedback on the metrics including concerns about their public reporting. In response to district concerns, CDE postponed public reporting for one year and continued to collect feedback. The State Board of Education confirmed in the summer of 2016 that CDE would need to publicly report at least one metric per mandatory reporting category. In January 2017 CDE will begin reporting a sub-set of the metrics, in order to meet monitoring requirements set forth in statute and State Board rules.
Please see this fact sheet for more information about the metrics that will be publicly reported, including the mandatory reporting requirements, and state data from the 2014-15 school year.
Any feedback on or questions about the Educator Effectiveness Metrics can be sent to Britt Wilkenfeld on the Educator Effectiveness team at Wilkenfeld_B@cde.state.co.us or 303-866-6054.
Become an approved evaluator training provider on the Colorado state model evaluation system
The purpose of approved evaluator training providers is to allow districts using the State Model Evaluation System the opportunity to use designees when evaluating teachers, principals or specialized service professionals. Evaluator designees do not hold a principal or administrator’s license and must therefore be certified by an Approved Evaluator Training Provider. Applications are accepted annually and the process for this year is beginning. To learn more about the application process and timeline, visit the Evaluator Training Provider webpage.
For questions contact Courtney Cabrera at firstname.lastname@example.org or 303-866-2332.
Colorado rubric review process - focus group feedback sessions
As part the Colorado teacher rubric review process, the Educator Effectiveness (EE) unit will conduct regional focus groups to collect feedback on the rubric draft. Colorado educators with expertise in the rubric met with the EE team to analyze data to create the rubric draft. The purpose of the review process is to provide a more efficient rubric that supports coaching and feedback conversations as part of educator evaluations.
Focus groups sessions are available based on roles. To register, select a session that best fits your availability. More sessions will be offered throughout the state for teachers, principals and district staff. For more information about the Colorado Rubric Review Process and to view more focus group sessions as they become available, visit the Rubric review website.
Western Slope rubric revision focus groups (Postponed)
Thursday, Jan. 5, at Grand River Academy - 600 N. 14th St., Grand Junction
Admin Focus Group 1: 12:45 - 2:15 p.m.
Admin Focus Group 2: 2 - 3:30 p.m.
Teacher Focus Group 1: 3:15-4:45 p.m.
Teacher Focus Group 2: 4:30 - 6 p.m.
Provide feedback to revised Colorado teacher rubric
The Educator Effectiveness team has created a feedback form for the revised Colorado Teacher rubric. This online form provides the opportunity to give specific feedback to suggested changes to the Colorado teacher rubric. The feedback form is intended for those that attended a focus group session and would like to provide specific feedback to changes in the rubric and for those that can't attend a focus group and would like to provide input. For more information and to provide your feedback, visit the Revised Colorado Teacher Rubric - Collecting Feedback webpage.
There are four key times in the annual educator evaluation cycle for connecting evaluators with educators. Use mid-year connection to review evidence to-date about the educator’s practice and to identify any supports needed during the second half of the year.
What's on the Horizon
Important Upcoming Deadlines
In December 2015, President Obama signed the Every Student Succeeds Act (ESSA) into law, reauthorizing the Elementary and Secondary Education Act (ESEA) and replacing the No Child Left Behind Act. States, including Colorado, are tasked with developing a state plan.
What's Happening Now
Public comment requested on plan and decision points
Multiple avenues and opportunities are available for interested individuals and organizations to review plans and provide feedback as part of the ESSA plan development process. Feedback windows for key decision points and sections of drafts will open on a rolling basis. A final, combined draft for public comment will be opened before submitting for approval.
The School Improvement Spoke Committee opened a survey to collect input on key decisions points. The Assessment Spoke committee will open a survey to provide feedback on a draft Assessment section in early January. Visit the ESSA feedback webpage for more information.
Colorado State Board of Education adjusts deadline for submitting ESSA state plan
The Colorado State Board of Education agreed at its December meeting to adjust the submission of the state’s ESSA plan to April 3, 2017. The new time frame aligns with recently released submission dates from the U.S. Department of Education.
ESSA Hub Committee
Committee will meet twice this month
The Hub committee will meet 10 a.m. - 2 p.m. Monday, Jan. 9, and again 12 - 4 p.m. Thursday, Jan. 19. in the State Board of Education board room, 201 E. Colfax Ave. in Denver.
Over the course of the two January meetings, the committee will hear presentations about requirements, opportunities and decision points regarding Title Programs/Assurances, Effective Instruction and Leadership, Accountability, and School Improvement as outlined in the federal law. The meetings are open to the public audio will be streamed live. Click on the "Listen Live!” button on the ESSA webpage.
December meeting review
The ESSA Hub Committee met Dec. 12 and heard presentations from the Assessment, Accountability, School Improvement and Effective Instruction and Leadership Spoke Committees. The Hub Committee received a deep dive on accountability and school improvement key decision points. In addition, the Hub approved posting the assessment draft section for public comment in early January and recommended that the Effective Instruction and Leadership Spoke Committee returns to continue discussions on key decision points. The Hub will meet next on Monday, Jan. 9 and again on Jan. 19. Meeting information and resources can be found on the ESSA Hub Committee webpage.
ESSA Regulations from the U.S. Department of Education
The U.S. Department of Education (USDOE) recently announced final regulations to implement Assessments under Title I Part A & Title I, Part B of the Every Student Succeeds Act (ESSA). The final regulation for state assessment systems for Title I, Part A can be found here. The final regulation on new innovative assessment demonstration authority found in Title I, Part B can be found here. A fact sheet for both notices of final regulations can be found here.
Previously, USDOE released final regulation on ESSA Accountability, Data Reporting, and State Plans but has yet to release final regulations for Title I Supplement, Not Supplant and changes to EDFacts Data Collections for ESSA.
View comments submitted by CDE on the final and pending ESSA regulations here.
U.S. Deptartment of Education releases ESSA state plan templates
In accordance with recently released regulations on consolidated state plans, the USDOE announced new state plan templates. View the new ESSA Consolidated State Plan template here and the ESSA Assurances template here.
What's on the Horizon
Important Upcoming Deadlines
Both Student October and prior year Student End of Year results will be released in January. There are important due dates for migrant regions this month, as well as interim dates for the December Count and Human Resources collections.
What's Happening Now
A valid and accurate regional Migrant Education Program (MEP) funded staff table was due Monday, Jan 2. By Friday, Jan. 13, all regional Consolidated State Performance Report (CSPR) data check sheets must be at final approval. Regions are required to submit a signed PDF copy of the MEP CSPR sign off verification form, verifying all migrant children and youth have been recruited, counted and served. By signing the verification form the region is certifying the data submitted to the Colorado Migrant Education Program for SY 2015-16 is accurate, valid, reliable and complete. Migrant regional programs may not enter student data into the New Generation System (NGS) until Monday, Jan. 16.
2016-17 Student October results will be released Thursday, Jan. 12. This information is embargoed until its release.
End of Year
2015-16 End of Year results will be released on Thursday, Jan. 19. Graduation and dropout rates are embargoed from public release until that time.
Special Education December Count
Thursday, Jan. 26, is the date by which Administrative Units (AUs) must create a complete Special Education December Count Snapshot, electronically verifying that the staff and student data submitted are valid and reliable. Also AUs must fax/e-mail a report that verifies that signed staff and student validity certification reports have been submitted through the data management system by this same date. Duplicate student processes will follow, working toward a final deadline of Thursday, Feb. 16.
Staff interchange files are open and snapshots may be taken. There is a review window for the Special Education Staff Report in Cognos which is between Thursday, Jan. 19, and Thursday, Jan. 26. During this time, districts and AUs will need to collaborate to ensure all special education staff are reported accurately. There is also a recommended Thursday, Feb. 2, deadline to have a complete (error-free) human resources snapshot. The final due date is Thursday, Feb. 16.
2015-16 December Finance
There is a requirement for each local education agency to post FY 2015-2016 financial data on their financial transparency webpage no later than March 1. The FY 2015-2016 financial data file posted must be an Excel file that follows the financial policies and procedures chart of accounts. The file posted can be the FY 2015-2016 financial December data pipeline file.
Districts may request school code changes for the 2017-18 school year. These requests must be made by June 30.
The 2016-17 teacher student data link (TDSL) interchange files are now open for submission. Districts are being encouraged to submit their statewide standard course codes in January in anticipation of opening the TSDL snapshot in February.
Annual Determinations for Special Education
Each year Colorado’s Adminstrative Units are given a determination. This determination is based on several compliance indicators related to special education. The 2016 determinations have been calculated and are available here. We have also provided a two-page document to explain the process and determinations, Colorado’s Continuous Improvement Process: Understanding Determinations
For questions about the process please call Toby King at 303-866-6964 or email@example.com. Questions concerning a district’s determination should be directed to local directors of special education.
What's on the Horizon
There are February due dates for human resources and December count. Directory’s four-day school week application process, the teacher student data link (TDSL) snapshot, and the End of Year interchange will all open in February.
Important Upcoming Deadlines
Jan. 2: Migrant regions must submit the regional MEP funded staff table
Jan. 13: All migrant region CSPR data check sheets MUST be at final approval and a signed PDF copy of the ‘MEP CSPR Sign Off Verification Form’ must be submitted
Teaching and Learning
What's Happening Now
Early Learning and School Readiness
Kindergarten School Readiness Data Reporting
Senate Bill 08-212, Colorado’s Achievement Plan for Kids (CAP4K) requires the annual reporting of the kindergarten levels of school readiness. In March 2016, the Colorado State Board of Education approved the data reporting elements for kindergarten school readiness. The first data collection is anticipated in the fall of the 2017-18 school year. Over the past few months, the department has worked with a representative sample of districts to pilot a data collection and reporting process that districts will use. In late February, the department will present more details on the data collection process through The Scoop, the CDE Update, Data Pipeline Town Hall meetings and an informational webinar. Currently, a kindergarten school readiness data reporting fact sheet is available for districts to review on the School Readiness webpage.
For more information about the School Readiness Initiative, contact Emily Kielmeyer, Kindergarten School Readiness program manager at 720-822-0640 or firstname.lastname@example.org.
Kindergarten School Readiness Assessment Grant Funds
For the past four years, the department has been able to support reimbursements for district purchases of kindergarten school readiness assessment subscriptions through Colorado’s Early Learning Challenge Grant. State support through the grant continues through the 2016-17 school year. By the end of January district fiscal managers and school readiness contacts will receive a Grant Award Notification (GAN) and Request for Funds from CDE’s Grants Fiscal Office. The award amount will be based on the number of kindergarten student portfolios purchased that align with the district’s kindergarten October count and will reflect relevant adjustments based on subscription credits from the 2015-16 school year or other changes due to changes in assessment systems.
Participate in Kindergarten Readiness Assessment Office Hours
CDE’s kindergarten school readiness team will host virtual office hours in January. The office hours will include support and tips for collecting observations and documentation and time for participants to ask questions. The contact hour will be held 4 p.m. Thursday, Jan. 12, and at 4:15 p.m. Monday, Jan. 23. No registration is required. To participate please follow this link at the scheduled times.
The READ Act.
Learn about Changes to the READ Act Collection
In the spring of 2017, CDE will implement a budget planning and reporting requirement from the READ Act as part of the annual READ data collection. The READ Act requires districts to provide the department with a plan for how they intend to use READ funds prior to receiving funds (section 22-7-1210(5)(c) C.R.S.). For districts intending to use READ funds for summer school or intervention services, information related to how the programs are based on scientific or evidenced-based research is necessary. The Office of Literacy will host an informational webinar 1 p.m. Wednesday, Feb. 1, to support school districts in preparing for the implementation of the new budget planning and reporting requirement for the 2017 READ collection. Districts leads for the READ Act and READ Respondents are encouraged to attend.
To participate please follow this link at the scheduled time.
CDE Seeking Additional Instructional Programs for READ Advisory List
The Office of Literacy will conduct a Request for Information (RFI) process for the advisory list of instructional programs for the READ Act. The RFI process will end on Thursday, Jan. 26. School districts are encouraged to have publishers submit their core, supplemental and intervention reading programs for review and alignment to the Colorado READ Act and the Colorado Academic Standards. Per statute, districts are encouraged to use scientifically-based or evidence-based instructional programs from the advisory lists. Programs on the advisory lists will meet the requirements for the new budget planning and reporting submission to be implemented in the 2017 READ collection.
For more information about the READ Act, contact Alisa Dorman, Executive Director of Literacy, 303-866-6016 or email@example.com.
Timeline Extended to Provide Feedback on the Colorado Academic Standards through the Online Standards Review System
As CDE continues to develop its plan to guide the upcoming standards review and revision process, the department is actively seeking feedback on the Colorado Academic Standards(CAS) from all interested parties. In November CDE launched an online standards review system that enables all Coloradoans to provide specific feedback on each expectation within all 10 content areas of the Colorado Academic Standards. To provide sufficient time for meaningful feedback, the department has extended the timeline to provide feedback to Friday, Feb. 17.
Results of the feedback received through the online system will inform the department’s planning for the upcoming review and revision of the standards, required by Senate Bill 08-212, known as Colorado’s Achievement Plan for Kids (CAP4K). The law requires a review and revision of the Colorado Academic Standards on or before July 1, 2018, and every six years thereafter.
In early 2017, CDE will provide comprehensive information about the timeline and phases of the standards review and revision process as well as information about how to become involved.
The online standards feedback system can be found here.