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CDE Data Collections
Below are brief descriptions of each of the Department's major data collections. The data collections are categorized under Data Pipeline Snapshots, Year Round Collections, Periodic Collections and Related Information: Data Sources and Collection Review. For additional information please visit the Data Dictionary.
Data Pipeline Snapshots
The student end of year snapshot collects educational information for students throughout a school year. This includes student demographic information and the students' entry and exit from within a district. This information is used to calculate dropout, graduation, and completion rates. In addition to this, the student end of year snapshot collects high school students' post-secondary and AP course information.
The Human Resources collection contains all general education staff information as of the official staff count date. This information is used for school staff demographics, average salaries by position and education level, highly qualified status for teachers and paraprofessionals, turnover rates and educator effectiveness ratings.
Math and Science Partnership
The Math and Science Partnership (MSP) collection is required for districts participating in the MSP grant, which is an Elementary and Secondary Education Act grant awarded to districts on a competitive basis. The MSP collection will be created by taking a snapshot of the Student Profile Interchange, the Teacher Student Data Link Interchange, and the Participant List file. MSP participating districts will submit the Participant List file and take the snapshot while the collection is open. Only MSP participating districts submit data in the MSP snapshot and only for teachers participating in the grant.
The purpose of the READ collection is to determine per pupil funding for districts by taking a count of students at the end of the year who have a significant reading deficiency.
The Special Education December Count collection is an annual count of eligible students Under Part B of the Individuals with Disabilities Education Act (IDEA) as of December 1st. It is used to generate federal funding to provide specialized student services. Special Education December Staff Data is also required to obtain actual data on special education staff employed by administrative units on December 1st of each year so that appropriate licensure and endorsement of staff can be verified; and reports can be made to the State Legislature, Federal government, local administrative units, and the public.
The Special Education Discipline snapshot contains information on children with disabilities served under IDEA subject to disciplinary removal. This information is used for Federal and Indicator reporting, to monitor state performance, and to examine issues related to disproportionality and in policy development decisions.
The Special Education End-of-Year Student collection is required to obtain data on students who were referred, evaluated, or received services in an Administrative Unit or State Operated Program throughout the school year. Information about students who received services in an eligible facility or were tuitioned to an in-state or out-of-state non-public school program or public agency is also reported. The data received will be used to fulfill data reporting required by Federal and State law.
The Student October Pupil Enrollment collection contains student enrollment information as of the pupil enrollment count date. This information is used to determine the school demographics, number of students participating in the educational process of the district and free and reduced lunch counts. The October count is the basis for the distribution of school finances across the state.
The Teacher Student Data Link (TSDL) Snapshot combines the courses educators instruct and the courses students are enrolled in during the reported school year. The link shows the instructional relationship between educators and the students that are in the classroom. This data is collected and linked for the purposes of improving instruction, reviewing the effectiveness of educator preparation programs, supporting the continuous improvement of teaching and learning, and helping to streamline other required data collections.
The Title I Data Interchange contains information concerning students who are receiving educational resources paid by Title I funds, in schools that operate Title I Targeted Assistance programs specifically. October Count and Student End-of-Year Title I status is populated by the Title I Data Interchange for Targeted Assistance schools. In addition, the specific educational resource(s) the TA Title I students received (e.g., reading, math) are included in the Interchange, as states are required to report to the U.S. Department of Education the number of students served by Title I funds and the educational resources received in Targeted Assistance programs. These data are included in Colorado's Consolidated State Performance Report (CSPR), which is posted on the CDE and U.S. Department of Education's websites.
Year Round Collections
The Data Pipeline Directory contains key information about school districts and their member schools. This information includes, district contact information, school contact information, district key personnel, district board membership, vendor system information, calendars, and 4 day school week application.
The assurances for written evaluation systems are intended to ensure that school districts and BOCES across Colorado implement written evaluation systems that are aligned with Senate Bill 10- 191 and the State Board Rules for the Evaluation of Licensed Personnel. The assurances for written evaluation systems are due to CDE by July 1 each year.
The Educator Identification System (EDIS) assigns each educator in the state of Colorado a unique Identification Number (ID) that will follow the educator throughout their service in Colorado public education. The purpose of the educator ID is to be able to use a unique number that preserves the privacy of educator records while allowing statutorily required data analyses.
The purpose of the Record Integration Tracking System is to assign each student in the state of Colorado a unique student ID that preserves the privacy of the student while allowing statutorily required data analyses.
The purpose of the ACCESS for ELLs Student Biographical Data review is to allow districts that choose to do so the opportunity to verify the accuracy of the demographic data submitted for each student administered the WIDA ACCESS language proficiency assessment. The review process takes place after the vendor has scanned all books and before all assessments are scored and final results made available.
The purpose of the CMAS/CoAlt: Science and Social Studies Student Biographical Data (SBD) review is to allow districts that choose to do so, the opportunity to verify the accuracy of the demographic data submitted for each student participating in the CMAS/CoAlt: Science and Social Studies assessment. The review process takes place after the test window has closed and before all assessments have been scored and final results made available.
CMAS: PARCC English Language and Mathematics Student Biographical Data Review
The purpose of the CMAS: PARCC English Language Arts and Mathematics Student Biographical Data review is to allow districts that choose to do so, the opportunity to verify the accuracy of the demographic data submitted for each student administered the CMAS PARCC assessment. The review process takes place after the test window has closed and before all assessments have been scored and final results made available.
CoALT: Dynamic Learning Maps (DLM) English Language Arts and Mathematics Student Biographical Data Review
The purpose of the CoAlt: DLM ELA and Mathematics Student Biographical Data review is to allow districts that choose to do so, the opportunity to verify the accuracy of the demographic data submitted for each student administered the CMAS PARCC assessment. The review process takes place after the test window has closed and before all assessments have been scored and final results made available.
The purpose of the Colorado ACT Student Biographical Data review is to allow districts that choose to do so, the opportunity to verify the accuracy of the demographic data submitted for each student administered the CO ACT assessment. The review process takes place after the vendor has scanned all books and before all assessments are scored and final results made available.
The Financial December collection is a submission by districts of the annual independently audited financial data.
The Report Card March collection contains descriptors of schools. This collection includes a school's course offerings, health and wellness information, and programs offered at the school. Examples of health and wellness information would be: school nurse on staff, year round physical education, or no physical education. Examples of programs are: school is year round, after school day care or other after school activities. The data from the Report Card March collection is used to populate school descriptors in the School View application.
Safety and Discipline Indicators
The Safety and Discipline Indicators collection contains school level information for (1) the numbers of students disciplined based on the type of incident (behavior of the student) and the demographics of the student and the numbers of incidents, (2) the numbers of students that brought or possessed a firearm and the action taken for those incidents and (3) the attendance information for each school. The data from the Safety and Discipline collection is used to populate attendance and discipline information in the SchoolView application.
Related Information: Data Sources and Collection Review
The Department collects and evaluates certain educational data as mandated by the state General Assembly. These include information regarding graduation, truancy, drop-out, pupil membership, mobility/stability, school/district staff, suspension/expulsion, and statewide general statistics.
The Education Data Advisory Committee was created to review data demands placed on Colorado K-12 public education. Each year, all data collected by the Department and other state agencies from Local Education Agencies are reviewed by this committee.
CDE uses data to analyze student performance and inform educational improvements at the policy, state board and classroom level. Resources in SchoolView provide information for Colorado educators to advance student learning through a focus on standards, assessments and educator effectiveness. Resources found in SchoolView include the Colorado Growth Model, CDE Resource Bank, and the Data Center.
The Colorado Services for Children and Youth with Combined Vision and Hearing Loss Project conducts an annual Colorado Census of Learners with Deaf-Blindness each fall. This data collection is specific to Colorado children and youth ages birth through 21 years who have a combined vision and hearing loss. The count is sent to school district and agency contact personnel. The data form is EDAC approved each year per required field from the U.S. Department of Education plus additional Colorado specific-fields. This is a required activity of this federal grant.