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OSEP Reporting for Preschool Special Education

OSEP Preschool Outcomes (Indicator 7) Reporting and Results Matter Assessment

The Individuals with Disabilities Education Act (IDEA) requires all U.S. states and territories to report annually to the Office of Special Education Programs (OSEP) on outcomes for preschoolers with disabilities as part of their Annual Performance Report (Indicator B7). Preschool Outcomes (Indicator B7) are tied to child progress made between their entry and their exit from preschool special education services. To meet this accountability requirement, teachers and administrators must follow specific records management procedures in their Results Matter assessment systems. The flowchart below represents the process from the collection of authentic assessment data to the conversion into the preschool outcomes indicators.

The process from collection of authentic data to the conversion of scores to progress categories and summary statements

Accessible Version of the Flowchart Image


When is the Collection data due?
The Indicator 7 Collection must be completed by July 15, 2021. This is a federal collection, and extensions cannot be granted.

Collection Timeline: 2021-22 School Year
Results Matter Checkpoint Deadlines for 2021-22

Which Children are Included in the Collection?
The collection includes any child who:

  • Received at least 183 calendar days of preschool special education, AND
  • Stopped receiving Part B services during the current year, AND
  • Have complete Part B entry and exit assessment scores.

Overview of the Collection Process

  1. Administrative Units Exit Children from OSEP
    Preschool programs should inform their AU staff when they complete exiting their children from OSEP. 
  2. Administrative Units Verify the OSEP Exit Child Count
    AU verifies their child counts with their district and preschool programs.
    AU then verifies their child counts with CDE.
  3. Administrative Units Certify the OSEP Exit Child Count
    The Preschool Outcomes Certification Form signed by the AU’s Special Education Director. 
    Signed form is returned to CDE.

This is a notification of an impact to Preschool Outcomes/Indicator 7 performance as a result of changes in the thresholds of one of our vendor tools.

After an internal review and input from stakeholders, one of the vendors that compiles preschool special education outcomes for CDE determined that their thresholds for establishing age-expected functioning are too high for measuring progress in Part C. While Colorado does not utilize this tool for Part C, downstream effects were noticed for Part B and on Indicator 7 outcomes specifically.

CDE staff participated in a working group with this vendor during the last school year to establish new thresholds for Part B Preschool Outcomes. The vendor applied the new thresholds to previous data to identify potential differences in performance and found that it's likely that actual performance using the new thresholds will adjust down for each outcome statement. The new thresholds will be applied starting with data reported July 1, 2021. However, the full impact of this change will not be seen until the end of the 2021-2022 reporting year, and so therefore will not be seen in the Indicator 7/Preschool Special Education Outcomes Data Quality Profiles until Fall 2022. Due to reporting lags, the effect will also not be realized in the State Performance Plan (SPP) and Annual Performance Report (APR) due to the Office of Special Education Programs (OSEP) until February 2023.

Since the cut points for the Preschool Outcomes progress categories are calculated by the system, teacher responsibilities in terms of IEP entry and exit dates will not change, nor will the process for entering entry and exit dates as a result of this discovery. Teacher responsibilities regarding checkpoint completions, documentation, and ratings will not be affected and will continue to inform Indicator 7 reporting for those students on IEPs.

The effect on AU determinations is anticipated to be minimal. Since this algorithm change will be applied unilaterally across the state and the cut-points for the AU determination rubric are based on the percentile ranks of AUs, this change will not affect the points each AU receives for this indicator.

Please reach out to Tara Rhodes, the P-3 Office Interim Data Team Lead, with any questions at rhodes_t@cde.state.co.us.


Resources

CDE’s 2021 Indicator 7 Guidance Document (pdf)

Teaching Strategies GOLD® Indicator 7 Guidance (pdf)

Preschool Outcomes: A Data Dialogue on OSEP Indicator 7 Reporting

This module is for Special Education Administrators and Early Childhood Personnel who are involved with the OSEP reporting of Preschool Outcomes. It is designed to promote understanding of the three global child outcomes and how they fit into the ESSU's Results Driven Accountability System. Rating levels, progress categories and data quality will also be discussed.

Preschool Outcomes: A Data Dialogue on OSEP Indicator 7 Reporting 
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Results Matter Assessment and Preschool- Aged Children with Significant Support Needs

Technical Assistance document from the Office of Special Education and the CDE Preschool team. Results Matter Assessment and Preschool- Aged Children with Significant Support Needs


Further Questions Concerning CDE’s Indicator 7 Collection can be directed to Tanna George.

Tanna George
Data Coordinator, Preschool through Third Grade Office
303-866-6803
Email: Tanna George