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OSEP Reporting for Preschool Special Education

OSEP Preschool Outcomes (Indicator 7) Reporting and Results Matter Assessment

The Individuals with Disabilities Education Act (IDEA) requires all U.S. states and territories to report annually to the Office of Special Education Programs (OSEP) on outcomes for preschoolers with disabilities as part of their Annual Performance Report (Indicator 7). Preschool Outcomes (Indicator 7) are tied to child progress made between their entry and their exit from preschool special education services. To meet this accountability requirement, teachers and administrators must follow specific records management procedures in their Results Matter assessment systems. The flowchart below represents the process from the collection of authentic assessment data to the conversion into the preschool outcomes indicators.

The process from collection of authentic data to the conversion of scores to progress categories and summary statements

Accessible Version of the Flowchart Image


When is the Collection data due?
The Indicator 7 Collection must be completed by July 15th of every school year. This is a federal collection, and extensions cannot be granted.

Data Collection Timeline: 2022-23 School Year
Results Matter Checkpoint Deadlines for 2022-23

Which Children are Included in the Collection?
The collection includes any child who:

  • Received at least 183 calendar days of preschool special education, AND
  • Stopped receiving Part B services during the current year, AND
  • Have complete Part B entry and exit assessment scores.

Overview of the Collection Process

  • Preschool programs' Results Matter Administrators exit children from preschool special education in their Results Matter online tool.
    1. Preschool programs should inform their Administrative Unit (AU) when they complete the exits of their children in the online system.
    2. This process should take place while preschool and preschool special education staff are available, in case questions arise.
  • Administrative Units verify the OSEP Exit Child Count
    1. The AU verifies their child counts with their district and preschool programs. A Results Matter administrator can provde an OSEP Federally Mandated Year-End Report to the AU special education director for comparison to their special education count of children on IEPs who have ended preschool special education.
    2. The AU special education director or other staff member then verifies their child counts with CDE.
    3. A Preschool Outcomes Certification Form will be provided to the AU.
  • Administrative Units certify the OSEP Exit Child Count
    1. The Preschool Outcomes Certification Form is signed by the AU’s Special Education Director.
    2. Signed form is returned to CDE.

Detailed information can be found in CDE’s Indicator 7 Guidance Document (pdf)

This is a notification of an impact to Preschool Outcomes/Indicator 7 performance as a result of changes in the thresholds of one of our vendor tools.

After an internal review and input from stakeholders, one of the vendors that compiles preschool special education outcomes for CDE determined that their thresholds for establishing age-expected functioning are too high for measuring progress in Part C. While Colorado does not utilize this tool for Part C, downstream effects were noticed for Part B and on Indicator 7 outcomes specifically.

CDE staff participated in a working group with this vendor during the 2020-21 school year to establish new thresholds for Part B Preschool Outcomes. The vendor applied the new thresholds to previous data to identify potential differences in performance and found that it's likely that actual performance using the new thresholds will adjust down for each outcome statement. The new thresholds will be applied starting with data reported July 1, 2021. However, the full impact of this change will not be seen until the end of the 2021-2022 reporting year, and so therefore will not be seen in the Indicator 7/Preschool Special Education Outcomes Data Quality Profiles until Fall 2022. Due to reporting lags, the effect will also not be realized in the State Performance Plan (SPP) and Annual Performance Report (APR) due to the Office of Special Education Programs (OSEP) until February 2023.

Since the cut points for the Preschool Outcomes progress categories are calculated by the system, teacher responsibilities in terms of IEP entry and exit dates will not change, nor will the process for entering entry and exit dates as a result of this discovery. Teacher responsibilities regarding checkpoint completions, documentation, and ratings will not be affected and will continue to inform Indicator 7 reporting for those students on IEPs.

The effect on AU determinations is anticipated to be minimal. Since this algorithm change will be applied unilaterally across the state and the cut-points for the AU determination rubric are based on the percentile ranks of AUs, this change will not affect the points each AU receives for this indicator.

Please reach out to Marcia Blum, with any questions at blum_m@cde.state.co.us


Resources

CDE’s Indicator 7 Guidance Document (pdf)

Preschool Outcomes: A Data Dialogue on OSEP Indicator 7 Reporting

This module is for Special Education Administrators and Early Childhood Personnel who are involved with the OSEP reporting of Preschool Outcomes. It is designed to promote understanding of the three global child outcomes and how they fit into the ESSU's Results Driven Accountability System. Rating levels, progress categories and data quality will also be discussed.

Preschool Outcomes: A Data Dialogue on OSEP Indicator 7 Reporting 
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Results Matter Assessment and Preschool- Aged Children with Significant Support Needs

Technical Assistance document from the Office of Special Education and the CDE Preschool team. Results Matter Assessment and Preschool- Aged Children with Significant Support Needs


Further Questions Concerning CDE’s Indicator 7 Collection can be directed to Marcia Blum.

Marcia Blum
Preschool Special Education Specialist, Preschool through Third Grade Office
720-799-4015
Email: Marcia Blum