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OSEP Reporting for Preschool Special Education

OSEP Preschool Outcomes (Indicator 7) Reporting and Results Matter Assessment

The US Department of Education Office of Special Education Programs (OSEP) mandates reporting of child progress data for preschool children funded through IDEA Part B/Section 619. Preschool Outcomes (Indicator 7) are tied to child progress made between entry to preschool special education services and exit from preschool special education services.

In order to meet this accountability requirement, teachers and administrators must follow specific records management procedures on their Results Matter assessment tools.

OSEP Reporting Requirements for GOLD and COR Advantage Users:

  1. Fill out the IEP and Funding Source information. Mark the IEP button "Yes", then check "Preschool Special Education (Part B/Section 619 of IDEA)” funding source.
     
  2. Enter the date preschool special education services begin.  In GOLD, look for “What date will this child begin to receive IEP services?” In COR Advantage, look for “Part B (IEP) Entry Date” This is the date services actually begin, not necessarily when the IEP was written. If the IEP was written in the spring or summer, but the child will not begin services until fall, use the fall service start date.                                                                                                                                                                                              
  3. Choose the school district that flows special education funding for this child in the "School District" drop-down menu (FAQs for Completing the School District Field in Results Matter Child Records has more detailed information). Note: "Not Part of School District Reporting" is not an appropriate choice for any children on an IEP. A valid school district must be selected.
  1. Complete the OSEP Exit process (detailed instructions below) for any children who:
    1. transitioned to kindergarten (even if they will remain on an IEP in kindergarten) 

    2. are staffed out of preschool special education

    3. are inactive because they stopped attending for 90 or more consecutive days (if the child returns after 90 days, treat this as a new entry into preschool special education)

    4. have moved to a different program/district outside your assessment subscription

Note: Archiving is an entirely separately process from OSEP exiting. Archiving may not always be necessary in combination with an OSEP exit (e.g. if the child is staffed off an IEP but continues in your preschool program). Always perform the OSEP exit from the online system first before archiving.

2020 Instructions for Completing OSEP Exits
OSEP Exit Instructions for MyTeachingStrategies™ (PDF)


Preschool Outcomes (Indicator 7) Certifications - Frequently Asked Questions (FAQ)

In order to strengthen data quality for Preschool Outcomes (Indicator 7), we are asking all directors to certify the number of children whose assessment data will be included in the Preschool Outcomes indicator as reflected in the online assessment system.

Why am I being asked to certify these data?

The CDE’s Data Pipeline interchanges do not indicate which children have experienced an eligible exit from preschool special education services. Therefore, we cannot validate the number of children flagged for the Preschool Outcomes indicator from the online assessment systems. Most preschool teachers and administrators are using the OSEP Exit process already. We are asking you to work with them to make sure all of the children who should be flagged for the Preschool Outcomes indicator reporting are reflected in the online assessment system.

How do Preschool Outcomes data get reported?

Assessment system administrators must “OSEP exit” children from the online system. The OSEP exit flags children to be included in the Preschool Outcomes indicator for the current school year. Behind the scenes, the assessment data are then automatically converted to an appropriate format for the Preschool Outcomes indicator.

How do I certify my AU’s Preschool Outcomes data?

Certification forms are posted to the Attachments area in the Profile tab of the ESSU Data Management System (DMS) in late May. Please download, sign, and upload the attachment to Attachments area in the Profile tab of the DMS. Use the current file name, just add “signed” to the end.

What should I do if the number in my certification form is not correct?

Discrepancies can be fixed by following the OSEP exit instructions. Some of you may have access to GOLD® online to do this yourself. Others may need to collaborate with the appropriate assessment system administrator(s). If you do not know who the administrator is, please contact Tanna George (contact info below). When you have finished making corrections, please contact Tanna George for assistance with recreating the form and re-posting for signature.

Note: some school districts may still be wrapping up OSEP exits at the time the certification snapshot is taken. However, we want to be sure you have enough time to correct any OSEP exit errors before summer break.

What is the deadline for completing OSEP Exits and certifications?

COB July 15, 2020. The official Preschool Outcomes snapshot will be taken July 16.

Who at CDE can help?

If you have more questions, please contact:

Tanna George
Data Coordinator, Preschool through Third Grade Office
303-866-6803
Email: Tanna George


Resources

Preschool Outcomes: A Data Dialogue on OSEP Indicator 7 Reporting

This module is for Special Education Administrators and Early Childhood Personnel who are involved with the OSEP reporting of Preschool Outcomes. It is designed to promote understanding of the three global child outcomes and how they fit into the ESSU's Results Driven Accountability System. Rating levels, progress categories and data quality will also be discussed.
Link to: Preschool Outcomes: A Data Dialogue on OSEP Indicator 7 Reporting Sign in as a Guest when prompted (Use Firefox or Internet Explorer for optimal viewing).

Results Matter Assessment and Preschool- Aged Children with Significant Support Needs

Technical Assistance document from the Office of Special Education and the CDE Preschool team. Results Matter Assessment and Preschool- Aged Children with Significant Support Needs