ESSA Monitoring Overview
Monitoring of Federal programs is conducted in order to ensure that: (1) every child has a fair, equal, and significant opportunity to obtain a high-quality education and to assure compliance with Federal requirements; and (2) taxpayer dollars are administered and used in accordance with how Congress and the United States Department of Education (USDE) intended. Monitoring assesses the extent to which LEAs provide leadership and guidance for schools in implementing policies and procedures that comply with the provisions of ESEA statutes and regulations.
CDE’s goal in monitoring is to help build the capacity of school districts so that they are aware of the requirements of the federal funds, have the ability to self-assess against the requirements of the grants, and understand how they can utilize funding under the grants to improve services for children. Monitoring is an opportunity to identify the supports LEAs need and to leverage federal funds in support of better outcomes for all students.
CDE will differentiate monitoring activities based on a set of performance, fiscal, programmatic, and administrative indicators. CDE’s goal is to provide the most intensive support to LEAs that are experiencing the greatest challenges in improving outcomes for students and to allow for greater autonomy for LEAs that are in need of less support relative to the indicators.
Monitoring activities, including Program Effectiveness Meeting supports and Compliance and Implementation Reviews of ESEA Requirements, will begin in the Spring of 2018. More information will be made soon.
ESSA Monitoring Supports Offered by CDE
Desk and Onsite ESEA Compliance and Implementation Reviews
ESEA Desk and Onsite Compliance and Implementation Reviews will include a review of prioritized indicators and will be focused on ensuring compliance as well as identifying areas where support for LEAs is needed and where federal programs can have the greatest impact on accelerating student achievement. CDE and LEAs will collaborate in developing a plan of action to measure, monitor progress, and connect the LEA to CDE offices that can support the identified improvement strategies. ESEA Compliance and Implementation Reviews are intended to assist the LEA in implementing effective strategies that best suit the needs of the students and families targeted for services under ESEA program. Additionally, through ESEA Compliance and Implementation Reviews, CDE will work to identify and disseminate promising practices as they align to ESEA implementation.
CDE has been working with a stakeholder group over the summer and throughout the school year to develop a new monitoring protocol for ESEA and to prioritize the ESEA requirements that CDE will review. The new protocol will be initially implemented in the 2017-18 school year in the form of a fiscal requirement desk review and fully implemented in the 2018-19 school year. The compliance and implementation review will provide a supportive learning environment for CDE, district, and school staff as we work together to meet the requirements within ESEA and look for quality implementation to create support tools for all to use.
Program Effectiveness and Consolidated Application Support Meetings
Through program effectiveness and consolidated application support meetings, CDE will provide a facilitated examination of current uses of funds and program evaluation practices. This support will be prioritized for districts that have a high number or high percentage of schools identified for comprehensive support and improvement (CS) or targeted support and improvement (TS) and will also be provided upon request to districts that have not been prioritized.
Opportunities for Involvement and Feedback
ESEA Monitoring Stakeholders Workgroup
This workgroup meets quarterly to provide input on CDE tools and processes regarding ESEA Monitoring. If you would like to send thoughts, comments, suggestions to the workgroup, please contact Lindsay Swanton. District/BOCES, and school leaders, teachers, and staff are welcome! Workgroup participation hours count toward required professional development hours for educator license renewal. If you are interested in joining the workgroup, please send a brief statement of your role and interest in participating to Lindsay Swanton. All meetings will be held from 10am-3pm at the Aurora Public Schools Professional Learning Center.
The remaining dates for the 2017-18 school year are:
- June 7, 2018
Professional Development Series
CDE is currently developing professional learning opportunities to support effective planning, implementation, and evaluation of ESEA programs. The professional learning opportunities are intended to support LEAs in improving and enhancing the quality and effectiveness of ESEA programs, as well as to meet compliance with ESEA requirements.
Regional Network Meetings
Federal Programs will continue to provide an opportunity for targeted local support in the form of bi-monthly ESEA Regional Network Meetings in different locations throughout Colorado and online. ESEA program requirements and monitoring support will be addressed at each regional and virtual network meeting. These meetings will provide LEAs with the opportunity to further understand and discuss the ESEA requirements, as well as to provide feedback to CDE regarding the monitoring tools and process.
The ESEA Program Requirements is a list of requirements that LEAs must comply with in order to accept and use ESEA funds. During ESEA Compliance and Implementation Reviews, which will begin in the Spring of 2018, CDE will use this document to ensure compliance with the ESEA requirements and make recommendations to support LEAs in improving best practices within ESEA programs. During the ESEA Compliance and Implementation Reviews, CDE will prioritize requirements within each category and will notify LEAs in advance of the requirements that will be discussed during the reviews. The ESEA monitoring process and calendar for 2017-18 is still in development; however, LEAs may begin using this document to ensure the requirements are being met. CDE will send further communication regarding the ESEA Monitoring process when it is available.
To create this document, CDE has worked with stakeholders through the ESEA Monitoring Stakeholders Workgroup, the ESEA Committee of Practitioners (CoP), and Regional Network Meetings, to synthesize program requirements highlighted in ESEA into a meaningful and manageable collection of requirements. Based on the work with these stakeholders, the ESEA program requirements have been divided into four main categories:
- Meaningful Stakeholder Engagement
- Identification and Delivery of Services
- Equitable Services to Non-Public Schools
- Fiscal Requirements
In addition to the ESEA program requirements, CDE, in collaboration with the various stakeholders, created a list of “Examples of Acceptable Evidence” to provide further context to each requirement. LEAs may collect or maintain these pieces of evidence to demonstrate compliance with each requirement. These lists of Acceptable Evidence are not exhaustive; an LEA may choose to demonstrate compliance based on other processes or documents that pertain to the individual LEA. Also, some pieces of acceptable evidence may be used demonstrate compliance with different requirements.
Finally, CDE’s goal is to provide support to LEAs so that all LEAs will be in compliance with every requirement upon receiving an ESEA Compliance and Implementation Review. Please reach out to ESEA program staff with any questions, concerns, or request for assistance at any time.
To download a copy of the ESSA Program Requirements, click here.