School Auditing Office Resource Guide Archive

School Auditing Office Resource Guide Archive

The School Auditing Office maintains this archive of previously published pupil count, at-risk, and transportation Audit Resource Guides for reference purposes only.  The guidance provided in these documents may have been updated in subsequent versions of each program's guide; please visit the School Auditing Office's Pupil Count, At-Risk, and the Finance Department's Transportation sites for the most recent Audit Resource Guides and up-to-date guidance.  For older versions of the guides than those provided below, please contact the School Auditing Office. 

Pupil Count

• Student October Count Audit Resource Guide 2023 (PDF)
• Student October Count Audit Resource Guide 2022 (PDF)
• Student October Count Audit Resource Guide 2021 (PDF)
• Student October Count Audit Resource Guide 2020 (PDF)
• Student October Count Audit Resource Guide 2019 (PDF)
• Student October Count Audit Resource Guide 2018 (PDF)
  • Retained Kindergarten Students Memo - October 24, 2018
• Student October Count Audit Resource Guide 2017 (PDF) 

At-Risk Count

• At-Risk Count Audit Resource Guide for 2023 (PDF)
• At-Risk Count Audit Resource Guide for 2022 (PDF)
• At-Risk/Free Lunch Count Audit Resource Guide for 2021 (PDF)
  • 21-22 ​USDA Summer Lunch Program Extension Guidance (PDF)
• At-Risk/Free Lunch Count Audit Resource Guide for 2020 (PDF)
  • 20-21 ​USDA Summer Lunch Program Extension Guidance (PDF)
• At-Risk/Free Lunch Count Audit Resource Guide for 2019 (PDF)
• At-Risk/Free Lunch Count Audit Resource Guide for 2018 (PDF)
• At-Risk/Free Lunch Count Audit Resource Guide for 2017 (PDF)  

English Language Learner Count 

• English Language Learner Count Audit Resource Guide for 2023 (PDF)
• ELL Count Office Hours Webinar Recording April 2022 (Vimeo link)
• ELL Count Office Hours Webinar Presentation April 2022 (PDF)
• English Language Learner Count Audit Resource Guide for 2022 (PDF)
• English Language Learner Count Audit Resource Guide for 2021 (PDF)

Remote Learning Pupil Count Documentation Specific to the 22-23 School Year

• Best Practices for Temporary Remote Learning Options in Response to COVID-19 for the the 2022-23 School Year

Remote Learning Pupil Count Documentation Specific to the 21-22 School Year

Related to COVID-19 Health Concerns:

• 100% Remote Learning Option (K-12) for the 2021-2022 School Year as a Result of COVID-19 Health Concerns (PDF)
• Assurances for the 100% Remote Learning Option (K-12) (link) 
• FAQ for the 100% Remote Learning Option (K-12) (PDF)  
• Temporary Remote Learning Options (K-12) for the 2021-2022 School Year as a Result of COVID-19 Health Concerns (PDF)

Pupil Count Documentation Specific to the 20-21 School Year

• 2020 Student Schedule Audit Documentation Memo (PDF)
• 2020 Addendum to the Audit Resource Guide (PDF)
• 2020 Student October Data Submission Remote Learning Coding Guidance (PDF)
• CDE Policy on Instructional Hours and Attendance for the 2020-21 Academic Year
  • FAQ for CDE Policy on Instructional Hours and Attendance