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State Grants to Libraries Reporting Q&A

Q: I received a link to the online form. I want to preview the report form but I can’t see the rest of the pages online without filling in the required information. Can I see what information the form requests?

A: A preview of the report form is accessible here (PDF).

Q: I haven’t received a link to the online form. How do I fill out the report?

A: A link to the online form is sent to the contact person named on the Eligibility Form. If that contact needs to change, please email me new contact information. Also, check your junk or spam folder. The online form uses surveygizmo, which some contacts may have blocked or opted out from receiving surveys. The link will also be available on the State Grants home page in the additional resources section once the survey has been opened. 

Q: How do I report the number of e-books, because some are licensed for multiple check outs?

A: Use the number of titles, regardless of check out restrictions.

Q: How should I report database packages on the form, because there are 29 databases included?

A: Just report it as 1 database or database package.

Q: Do I report Tumblebooks as e-books or as a database?

A: A database. Overdrive is another example that would be reported as a database.

Q: We purchased Junior Library Guild subscriptions, but we don’t know the quantity of books they’ll send each month. How do we report that?

A: Let’s use “Other” for this, and explain the purchase and perhaps give a range of the number and type of books you receive monthly.

Q: I purchased a book and received an e-book of the same title as part of the purchase price, how should that be reported?

A: Report it as 1 book (print) and 1 e-book in the Quantity section. However, only report on the book (print) format in the Amount Paid section.

Q: How much information should I list about particular staff members or patrons when entering anecdotal stories or examples of the impact of funds?

A: When entering in examples, do not use the people’s common/actual names so that there are not concerns about personally identifiable information (PII).

Q: Do I need to submit any supporting documentation of my purchases along with my final report?

A: While you should keep the receipts/documentation at your library for your records, it is not to be submitted for the final report.

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Updated 7/6/18