Local Access Managers (LAMs) are responsible for maintaining the users and their roles for the Colorado State Model Performance Management System (RANDA) in CDE’s Identity Management System (IdM).
In preparation for the 17-18 school year, IdM will not connect to RANDA from June 20 to July 16. Users will be able to log into the system and access their account; however, changes in IdM will not be reflected in the system until the district "enables" the 17-18 year (see information below).
LAMs will play an integral part in transitioning users from 16-17 to 17-18 in the COPMS. For information on managing accounts in IdM, please refer to the LAM Quick Guide. For information regarding what information is carried from 16-17 to 17-18, please review the Annual Transition FAQs.
District/BOCES/charter school LAMs should plan to update CDE IdM to reflect the most up-to-date user account information, including disabling user accounts. This is for staff no longer employed by the district at the end of the year so that staff will no longer have access to the system. It is important to maintain the roles, group assignments (building assignments), and Educator Identification Number (EDID) in IdM after disabling accounts.
RANDA will create a new evaluation for all users in IdM as early as July 17th (see information below). If a user no longer employed by the LEA is not removed before the new year is enabled, a full profile will be created in COPMS for 2017-18. Consequently, employees no longer working in the LEA will populate in the system unless the account is disabled.
Additionally, incorrect rubrics may be assigned if a role change has occurred. To the extent possible, all role changes (e.g., teacher to principal) for continuously employed staff should also be updated so that the correct rubric is assigned to the user prior to initiating the new year. New employees may be added at any time after June 20th and can be added throughout the 17-18 year. NOTE: although users may access their accounts during this time, the new role/building will not populate until the new year is enabled.
For LEAs with significant updates (i.e., more than 100 new employees), CDE will assist in a bulk upload process. Please contact firstname.lastname@example.org for more information.
Starting the New Year
Beginning July 17, 2017, a district/BOCES/charter school will be able to begin the 17-18 year by visiting the Administration tab and clicking on LEA Settings. Only users with the SI or AS role may enable the new year. Standard user management will be applicable for 17-18. Take care when updating roles as rubrics may be assigned when adding roles and cannot be removed if added in error.