Year-Round Collections: RITS

RITS, or Record Integration Tracking System, assigns each student in the state of Colorado a unique student ID, known as a SASID (State Assigned Student ID), which stays with the student for the duration of their public school career.

There are two ways to obtain a State Assigned Student ID (SASID):

• Data Pipeline File Upload - Used to search existing SASIDs for multiple students or request SASIDs for multiple students. 
  • RITS Requests: Requesting a new SASID or seeing if student has existing SASID. For this upload, all fields must be completely filled except the SASID field. See SASID File Format Quick Guide. 
  • RITS Updates: Is to compare information between RITS and your SIS or to update a large batch of student information in RITS. For this upload, all fields must be completely filled including the SASID field. 
  • RITS Higher Ed: For higher ed only and is used to find SASIDs for graduated high school students as part of SURDS reporting. If you need help looking up a SASID for a student over 22, or need to request a SASID for a student over 22, please contact Jessica Tribbett.
• RITS Web - Used for looking up information on a singled student, adding a singled student or multiple students, editing information on a single student, or retrieving a report that lists SASIDs from one of the above Data Pipeline processes. 
  • Student Search/Update:
    • ​Student Search - Used when checking to see if a new student has an existing SASID. See Tips on Searching for Existing SASID
    • Update - Use student SASID to find record and make an update to a field. Be sure to add a note on the update and 'Save'. 
  • Add Single Student: This method allows the institution to submit a single student's information and to obtain an unique ID for the submitted student. This function is not available to users with "View-Only" access to RITS.
  • Add Multiple Students: This method allows the institution to submit a list of students via an on-line entry in order to assign each student a unique identifier. A list of IDs will be supplied back to the institution through a listing on the web site.

IDM Roles

IDM User Role Permissions

File Layout and Definitions​

File Layouts contain the code and format required to upload files to the Data Pipeline.

• 2024-2025 RITS File Layout and Definitions (PDF) (posted 05/01/2024)

Business Rules

• RITS Data Pipeline Requests Business Rules (XLSX) 
• RITS Data Pipeline Updates Business Rules (XLSX)

Trainings

• Coming May 2025

Additional Resources

• Statewide Data Collections Training details

• Gender Field Update

• SASID File Format Quick Guide

  

• RITS Listserv

  To stay up-to-date on all RITS related updates and developments, please subscribe to the new RITS listserv by sending an email to: 

  RITS-subscribe-request@cdelist.cde.state.co.us 

Contact

RITS@cde.state.co.us