Year-Round Collections - EDIS

Overview:
The Educator Identification System (EDIS) assigns each educator in the state of Colorado a unique Identification Number (ID) that will follow the educator throughout their service in Colorado public education. The purpose of the educator ID is to be able to use a unique number that preserves the privacy of educator records while allowing statutorily required data analyses

There are three ways to obtain a State Assigned Educator ID (EDID):

• Add Single Educator: This method allows the institution to submit a single educator's information and to obtain a unique ID for the submitted educator. This function is not available to users with "Read-Only" access to EDIS.
• Add Multiple Educators: This method allows the institution to submit a list of educators via an on-line form in order to assign each educator a unique identifier. A list of IDs will be supplied back to the institution through a listing on the web site.
• Data Pipeline File Upload: This method allows the sending institution the option of sending a large batch of Educator information in order to assign each Educator a unique ID. The sending institution is able to receive the identifiers back via a similar Data Pipeline file.

File Layout and Definitions:

• 2013-14 File Layout and Definitions for EDIS-READ and EDIS-Batch (PDF)

Business Rules:

• 2013-14 Business Rules for EDIS-READ (XLS)
• 2013-14 Business Rules for EDIS-Batch (XLS)
• Year Round EDIS Batch Pipeline Training (PDF)

Additional Links:

• Frequently Asked Questions for EDIS (PDF)
• EDIS Best Practices Document (PDF)

Contact: Genevieve Hale at hale_g@cde.state.co.us