All applications require that you disclose relevant issues related to criminal history, employment history, and licensure history. If you have had any misdemeanor or felony convictions, if you've been disciplined or discharged from a professional position, or if you've had a license suspended, denied, revoked or annulled, we need to know about it. If you've never had any issues in these areas, great! You'll just need to attest to that fact in your application.
This resource provides everything you need to know about self-disclosure requirements in three primary areas noted above. It also describes the use of the forms that you'll use to document your disclosure. Before we get into particulars, here are three extremely important things to keep in mind:
- You need to disclose past convictions and/or employment/licensure issues even if you have disclosed them to CDE on prior applications
- Err on the side of self-disclosure, even if an issue occurred a long time ago or that was minor in nature
- Colorado law requires that you disclose all misdemeanor and/or felony criminal convictions including those based on a plea of no contest, except for misdemeanor traffic offenses and/or traffic infractions (DUI*,careless driving, speeding, etc.)
- *Felony DUI and other felony related traffic offenses must be disclosed
Failure to disclose (or re-disclose) a conviction-, employment-, or licensure-related issue and upload all required supporting documentation will significantly increase the processing time of your application, possibly until it expires 90 days from the application date. If this happens, you'll need to reapply and pay an additional application fee.
You are required to upload any documentation regarding your conviction-, employment-, or licensure-related disclosure issue even if you have done so in the past. You'll do this in the eLicensing system. Always keep disclosure-related documents in your personal files for use with any future CDE applications. CDE does not retain documents on your behalf. They are used for the evaluation of a particular application and then destroyed for your protection.
You are also required to upload police and court documents even if you have uploaded them in the past. Examples of required documents include (but are not limited to):
- Copies of law enforcement reports (full police report)
- The court charging document
- The court disposition
- Termination letters
- Resignation letters
- Official reprimands
- Copy of entire personnel file
- Letter of licensing board action and any other documentation regarding the action
Form Use Instructions
Important Note: The disclosure (or explanation) forms make use of a digital signature that requires your computer to have the latest version of Adobe Reader. If you are using a Mac, Apple's Preview may not be compatible; you will need to download the free Adobe Reader for Mac.
- After you have downloaded the form you will complete and sign it electronically. Get help with digital signatures using Adobe Reader.
- You must save the electronically completed and signed form on your computer before you can upload it into your eLicensing application. Choose a place on your computer where you can find the saved, signed form easily when you need to upload to your eLicensing application.
- When choosing a name for the file, please use your first and last name and then the type of document. For example:
- Jane Doe Conviction Explanation.pdf
- Jane Doe Termination Letter.pdf
- Jane Doe Letter of Licensing Board Action.pdf
Form Download Links
The list below represents the most current versions of the forms. Download only the forms you need. Forms may change at any time and CDE will not accept older versions.
- Download the “Explanation Form-Convictions” form
- Download the "Explanation Form-Employment" form
- Download the "Explanation Form-Licensure Related" form
- One other form that you will download and fill out only when specifically directed by CDE is the "Self-Disclosure Amendment" form. This form is not part of the application process.