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Transportation Funding

CDE-40 Transportation Reimbursement Claim Information and Procedures

The Transportation CDE-40 Step-By-Step Video Series

These short videos are designed to introduce key concepts regarding the CDE-40 data submission, walk transportation staff through the optional sample calculation worksheet created by CDE, and demonstrate submitting the CDE-40 form and accompanying documentation.

Introduction to the CDE-40

Overview of key concepts and resources in calculating CDE-40 values

  • Summary of the CDE-40 values covered in this video series
  • Definition of "Program 2700"/The Program 2700 Series of Accounts
  • Common expenses, definition of Direct vs. Prorated Costs
  • Yearly mileage and Count Day Route mileage

Expenses Within Program 2700

This video is the beginning of the step-by-step directions for completing the example calculation worksheet provided by CDE. Download the example worksheet to follow along here: Sample CDE-40 Calculation Worksheet (XLS) After watching this video, you should be able to:

  • Identify common direct, prorated, and non-alllowable expenditures in the Program 2700 series of accounts
  • Exclude the non-pupil transportation portion of utilities (or other shared expenses) paid from the Program 2700 series of accounts
  • Exclude non-allowable expenses such as capital expenditures

Yearly Mileage

This video covers the total yearly mileage for all vehicles with expenses tracked in Program 2700. After watching this video, you should be able to:

  • Categorize total yearly mileage as route, activity, or administrative
  • Reclassify maintenance miles based on the primary use of the vehicle
  • Check that the data was entered correctly
  • Identify how the yearly mileage affects the reimbursable percentage of expenditures

Expenses Paid Outside of Program 2700

This video covers pupil transportation-related expenses that are paid from district accounts outside of the Program 2700 series. After watching this video, you should be able to:

  • Identify the allowable premiums for property and vehicle insurance
  • Calculate the allowable premium for worker’s compensation insurance
  • Calculate the allowable support costs for non-transportation staff who assist with transportation operations

Count Day Mileage

This video covers the count day scheduled route mileage calculations. After watching this video, you should be able to:

  • Identify allowable routes scheduled as of count day
  • Conduct a split calendar calculation when different routes run a different number of transportation days over the course of the year

Submitting the Transportation CDE-40 Data and Documents

This video covers the process for submitting the CDE-40 form and all associated support documentation. After watching this video, you should be able to:

  • Copy the required numbers from the completed example worksheet to the online submission form
  • Label and upload the supporting documentation
  • Complete the certification and submission

Transportation Supporting Information


FY 2021-22 Payments

FY 2020-21 Payments


For additional information, e-mail: Yolanda Lucero for CDE-40 Online Form questions or Rebecca McRee for Transportation Audit questions or if an alternate version of any of these documents is needed.