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Contracting on BEST Projects

BEST Cash grants will include a Grant Agreement, which requires grantees to comply with certain terms and conditions, and in turn requires certain insurance and other provisions of the contractors and vendors hired to execute the project. Similarly, sublease agreements used on lease-purchase (COP) grants include additional requirements that impact contracts with vendors.

BEST does not provide contract templates for consultant and vendor contracts. Instead, we recommend grantees utilize one of the standard format contracts regularly used by the industry (AIA, ConsensusDocs, DBIA, etc) as the basis of construction contracts, and utilize the services of their legal counsel in drafting or modifying contract language agreeable to the grantee and in compliance with the provisions required by the grant agreements.  We recommend that contracts incorporate by reference the grant agreement and RFQs used in the procurement of vendors, in order to ensure these requirements are passed through to the vendors executing the work.

For additional information regarding BEST contract requirements, see the BEST Program FAQ, or contact Jay Hoskinson.

BEST Resources

Below are two documents provided as a resource in contracting with outside vendors, particularly in the case of a vendor provided contract:

Checklist for Review of Vendor Contracts

BEST Service Provider Contract Exhibit

Additional Resources

American Institute of Architects Contract Documents


Design-Build Institute of America

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