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A. At-a-Glance

This page serves as a reference to major deadlines associated with the Adult Education and Family Literacy Act (AEFLA) grant under Title II of the Workforce Innovation and Opportunity Act (WIOA) and the Adult Education and Literacy Act grant.

The program year is July 1, 2017 - June 30, 2018. In the information below, this is abbreviated as “FY18.” This calendar extends beyond this program year window as some required activities fall before or after the program year’s official start and end dates. Some required activities from 2016-17, or “FY17” are also listed here.


2017 AEFLA Deadlines

2017 AELA Deadlines

May 2017​

  • 5/1/17 - AEI releases FY18 Intent to award notices
  • 5/9/17 - AEI releases FY17 Grant close out notices

May 2017​

No activities at this time.

June 2017

  • 6/1/17 - Submit FY17 Fourth Quarter Request for Funds (recommended)
    • Note: All expended FY17 funds must be drawn down by 9/30/17.
  • 6/15/17 - 7/20/17 - Complete FY17 AEI Feedback Survey

June 2017

No activities at this time.

July 2017

  • 7/1/17 - FY18 (2017-18) Fiscal Year Begins
  • 7/21/17 - 7/24/17 - AEI sends FY18 Grant Award Notice (GAN) and Request for For Funds (RFF)
  • 7/27/17 - 7/28/17 - Attend Annual Directors Meeting
  • 7/31/17 - Complete FY18 Site and Contact Information Survey
  • 7/31/17 - Submit FY17 Final LACES Data & APR Narrative*
  • 7/31/17 - FY17 LACES Data Freeze

July 2017

  • 7/1/17 - FY18 (2017-18) Fiscal Year Begins
  • 7/21/17 - 7/24/17 - AEI sends FY18 Grant Award Notice (GAN) and Request for Funds (RFF)
  • 7/27/17 - 7/28/17 - Attend Annual Directors Meeting
  • 7/31/17 - Complete FY18 Site and Contact Information Surve

August 2017

  • 8/4/17 - LACES Data Rollover to 2017-18 Program Year
  • 8/14/17 - Submit LWDB Adult Education Representative Nomination Support Letter*

August 2017

No activities at this time.

September 2017

  • 9/5/17 - AEI Releases Quarterly Progress Update elements for FY18
  • 9/15/17 - Submit FY18 First Quarter Request for Funds (RFF) to GFRFF@cde.state.co.us and your program coordinator.
  • 9/29/17 - Suggested deadline for Local Workforce Development Boards to Vote on Adult Education and Literacy Provider Representative
  • 9/30/17 - User Access to CAESAR Database Discontinued
  • 9/30/17 - FY17 Funds Must be Drawn Down
  • 9/30/17 - Submit FY17 Annual Financial Report (AFR) to crawford_m@cde.state.co.us

September 2017

  • 9/29/17 - Submit FY17 Annual Financial Report (AFR) via secure file transfer
  • 9/29/17 - Submit FY17 Annual Progress Report (APR)*

October 2017

  • 10/1/17 - Reach Agreement with All Partners About WIOA Infrastructure Funding Agreement
  • 10/16/17 - Submit Quarterly Grantee Progress Update to AEI Program Coordinator
  • 10/30/17 - Submit FY18 Local Assessment Procedures (LAP)*
  • 10/30/17 - Submit FY18 Local Accessible Design Plan (ADP)*
  • 10/30/17 - Submit FY18 Local Program Income Policy*
  • 10/30/17 - Submit FY18 Local Data Procedures*

October 2017

  • 10/2/17 - Submit quarterly interim financial report (IFR) for the period of 7/1/17 - 9/30/17*
  • 10/30/17 - Submit FY18 Local Accessible Design Plan (ADP)*

November 2017

No activities at this time.

November 2017

  • AEI releases Mid-Year Report template

    December 2017

    • 12/8/17 – Submit revised Local Assessment Procedures, Program Income Policy and Local Data Procedures*
    • 12/15/17 – Submit AEFLA and IELCE budgets using the new budget template to your program coordinator and cc AEI@cde.state.co.us
    • 12/15/17 - Submit FY18 Second Quarter Request for Funds (RFF) to GFRFF@cde.state.co.us
    • 12/30/17 - WIOA Infrastructure Funding Agreement (IFA) Signature Deadline

    December 2017

    No activities at this time.


    2018 AEFLA Deadlines

    2018 AELA Deadlines

    January 2018

    • 1/5/18 – Submit revised Accessible Design Plans*
    • 1/15/18 - Submit a copy of the signed MOU*
    • 1/15/18 - Submit Quarterly Grantee Progress Update to AEI Program Coordinator
    • 1/16/18 - Submit interim financial report (IFR) for the period of 7/1/17 - 12/31/17.*
    • 1/29/18 - AEI releases FY19 continuation application

    January 2018

    • 1/5/18 – Submit revised Accessible Design Plans*
    • 1/17/18 - Submit quarterly interim financial report (IFR) for the period of 10/1/17 - 12/31/17*
    • 1/29/18 - AEI releases FY19 continuation application
    • 1/31/18 - Mid-Year Report due

    February 2018

    • 2/23/18 - Submit continuation application*

    February 2018

    • 2/23/18 - Submit continuation application*

    March 2018

    • 3/5/18 - AEI sends FY19 continuation application required changes
    • 3/9/18 - Submit FY19 continuation application required changes*
    • 3/15/18 - Submit FY18 Third Quarter Request for Funds (RFF) to GFRFF@cde.state.co.us and your program coordinator.
    • 3/21/18 - AEI sends FY19 Intent to award notifications
    • 3/31/18 - Final FY18 Budget Revisions Due to to AEI Program Coordinator

    March 2018

    • 3/5/18 - AEI sends FY19 continuation application required changes
    • 3/9/18 - Submit FY19 continuation application required changes*
    • 3/21/18 - AEI sends FY19 Intent to award notifications
    • 3/31/18 - Final FY18 Budget Revisions Due to to AEI Program Coordinator

    April 2018

    • 4/16/18 - Submit Quarterly Grantee Progress Update to AEI Program Coordinator
    • 4/30/18 - AEI releases FY18 Annual Performance Report (APR) Template

    April 2018

    • 4/2/18 - Submit quarterly interim financial report (IFR) for the period of 1/1/18 - 3/31/18*
    • 4/30/18 - AEI releases FY18 Annual Performance Report (APR) Template

    May 2018

    No activities at this time.

    May 2018

    No activities at this time.

      June 2018

      • 6/15/18 - Submit FY18 Fourth Quarter Request for Funds (RFF) to GFRFF@cde.state.co.us and your program coordinator.
        • Note: All expended FY18 funds must be requested by 9/15/18 and drawn down by 9/30/18.

      June 2018

      No activities at this time.

      July 2018

      • 7/31/18 - Submit FY18 Final LACES Data & APR Narrative*
      • TBA - AEI Sends FY18 AFR Template
      • TBA - AEI Sends FY19 Grant Award Notification (GAN)

      July 2018

      • TBA - AEI sends FY18 AFR Template 
      • TBA - AEI Sends FY19 Grant Award Notification (GAN)
      • 7/31/18 - Submit annual report*

      August 2018

      No activities at this time.

      August 2018

      No activities at this time.

        September 2018

        • 9/15/18 - Submit FY18 Annual Financial Report (AFR)*
        • 9/30/18 - FY18 Funds Must be Drawn Down

        September 2018

        • 9/15/18 - Submit FY18 Annual Financial Report (AFR)*


        * Please submit this item via email to aei@cde.state.co.us.

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