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(1) Assessment Administration

Can you clarify what types of tests are considered "Language" tests per the assessment policy?

"Language" includes the Adult Basic Education (ABE) language test as well as English as a Second Language (ESL) speaking and listening tests.

Do I need to re-test a learner who starts a new Period of Participation (PoP)?

An assessment is valid for the program to place a learner as long as it has been administered in the last six months. If the learner is entering a new PoP, the program does not need to re-test a learner if the learner was administered a valid assessment (pre or post-test) in the last six months. That said, the program does have the option to re-test the learner before six months has lapsed if there is reason to believe that the results of the student’s last assessment is no longer viable for instruction, placement or planning purposes. Instructions on reporting assessments for new Periods of Participation can be found in the LACES Data Dictionary.

Is there a requirement to pre-test pre-literate learners in accordance with the assessment policy?

The "Pre- and Post- Test Requirements" section of the assessment policy states that "All learners must be pre-tested at intake or as soon as possible, prior to instruction taking place."

Pre-literate learners are not an exception to this requirement. AEI must ensure learners are placed in classes based on a standardized assessment to ensure equity in placement across programming and for the tracking of Educational Functioning Level (EFL) gains. CASAS guidelines allow programs to skip the administration of the appraisal if the learner scores below a particular threshold in the oral and writing screening. See CASAS Guidelines for Determining Level Placement (PDF) for more information.

It is important to note that as long as these learners meet eligibility requirements1 of Title II of the Workforce Innovation and Opportunity Act (WIOA), they are eligible to receive services under these funds, but they must be tested before instruction. As referenced in the LACES Data Dictionary, if a learner scores a raw score of "0" on a test, the program will need to enter the scale score as "1" for the test to be recognized in the LACES system.

Do I need to re-test a learner who scores out-of-range?

When an assessment results in an out-of-range score, publishers and AEI recommend learners be re-tested in these cases but it is not required. It is a local decision whether to re-test the learner.

In order to ensure that students are given the opportunity to have their skills and needs properly defined; AEI compiled the following information from CASAS and TABE test publishers.

Assessments are intended to give a realistic picture of the areas that students have mastered and areas in which they need further instructional support. In some instances, a student may be administered a test that is either too difficult to represent the skills they have or too simple to define areas where they need instruction. Both of these situations require educators to base their understanding of a student’s needs on guesswork. Because that can hurt both the learner and the program, AEI developed the following guide to support programs in identifying out-of-range scores so programs can make informed decisions about re-testing learners before using an out-of-range score to inform instruction.

TABE out-of-range scores

Please refer to the table below to determine when a scale score is out-of-range:

Levels

Out-of-range

Reading Form 9

Reading Form 10

Language Form 9

Language Form 10

Math Computation Form 9

Math Computation Form 10

Applied Math Form 9

Applied Math Form 10

Combined Math Form 9

Combined Math Form 10

L Scores at or above are too high. Retest at a higher level. 457 457 - - 440 432 - - 439 438
E Scores at or below are too low. Retest at a lower level. 247 246 239 235 235 243 249 200 217 217
E Scores at or above are too high. Retest at a higher level. 515 516 524 523 507 500 501 500 504 504
M Scores at or below are too low. Retest at a lower level. 364 374 398 396 307 300 345 345 307 314
M Scores at or above are too high. Retest at a higher level. 550 550 550 550 554 550 545 546 549 549
D Scores at or below are too low. Retest at a lower level. 463 460 492 490 440 440 450 445 442 444
D Scores at or above are too high. Retest at a higher level. 595 595 585 585 600 605 590 590 594 593
A Scores at or below are too low. Retest at a lower level. 538 535 540 536 530 528 534 534 528 528

CASAS out-of-range scores

Please refer to the table below to determine when a score is out-of-range:

Levels

Out-of-range

Reading Forms

Reading Scale Score

Language Forms

Language Scale Score

Math Computation Forms

Math Computation Scale Score

Lit Scores at or above are too high. Retest at a higher level. 27R & 28R 192 - - - -
A Scores at or below are too low. Retest at a lower level. 81R & 82R 169 981 & 982 168 31M & 32M -
A Scores at or above are too high. Retest at a higher level. 81R & 82R 205 981 & 982 208 31M & 32M -
AX Scores at or below are too low. Retest at a lower level. 81RX & 82RX 181 - - - -
AX Scores at or above are too high. Retest at a higher level. 81RX & 82RX 218 - - - -
B Scores at or below are too low. Retest at a lower level. 83R & 84R 185 983 & 984 189 32M & 33M 188
B Scores at or above are too high. Retest at a higher level. 83R & 84 R 230 983 & 984 218 32M & 33M -
C Scores at or below are too low. Retest at a lower level. 85R & 86R 199 985 & 986 209 34M & 35M 201
C Scores at or above are too high. Retest at a higher level. ASE only. 185R & 186R 247 985 & 986 240 34M & 35M -
C Scores at or below are too low. Retest at a lower level. 185R & 186R 196 - - - -
C Scores at or above are too high. Retest at a higher level. ASE only. 185R & 186R 247 - - - -
D Scores at or below are too low. Retest at a lower level. ASE only. 187R & 188R 198 - - 36M & 37M 212

If a learner remains within the same score range for three tests, is it okay to administer the same form to the learner during the first and third administrations?

Yes. It is important that the same form is not used back-to-back.

Can the assessment administrator watch a test administration via video camera in another room?

The publisher does not recommend this and this practice is generally not allowed from AEI’s perspective. Contact your AEI Program Coordinator  about your particular circumstance to see if an exception can be granted.

Is it allowable for a test administrator to leave the room and go to other test sessions?

This is generally not allowed. Contact your AEI Program Coordinator  about your particular circumstance to see if an exception can be granted.

What sort of documentation is needed from partners when accepting a test they administered?

Make sure to get a release of information form from the student. Then collect the scores if the paper-based version was administered or an online printout if the students test scores if the test was administered online. Receive an assurance in writing that the partner agency adhered to the requirements for administering a test outlined on page 7 of the assessment policy. 


1Per WIOA Section 203(4), an eligible individual has attained 16 years of age; is not enrolled or required to be enrolled in secondary school under State law; and who is basic skills deficient; does not have a secondary school diploma or its recognized equivalent, and has not achieved an equivalent level of education; or is an English Language Learner.

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