Hiring Practices Checklist

Hiring Practices

To hire a candidate, it is important to have processes in place to hire as quickly as possible. This checklist is intended for informational purposes only.

Prior to hiring a school district may follow the suggested steps:

Reference Checks - Complete at least two reference checks on the candidate. Do not accept a letter as a reference check. (See below for sample questions)

Certified Candidate - Verify Teaching License

Background Check – Follow district practice (Teacher background checks are included when they have submitted for a CDE credential). Fingerprint card must be submitted to the district prior to employment. The cost of processing the fingerprints may be charged to the employee.

Determine Salary – Based on experience and education.

Make Offer - Provide Candidate with enough information to make a decision as to whether they would like to take the position.

Hiring Paperwork that must be completed:

Board Agenda - Submit for Board Approval
Contract – Have available immediately.
Keys/Key Card Check Out – Use district form
Computer/Electronic Devices - Check Out Form for Employee – Use district form – Provide board policy on Terms of Usage.
ID Badge – Where to obtain the badge.
IT Information - Computer Login and Email Account Information Sheet
Employee Handbook
Teacher Oath – REQUIRED
Direct Deposit – Use district form for automatic deposit
PERA form – REQUIRED
I-9 Employment Verification - REQUIRED
W-4 Form – REQUIRED
Employee Acknowledgment Form - Anyone hired after January 1. 2005 earnings from employment in the school district are not covered under SS. Social Security
Sick Leave Bank Form – If available by district
Management Systems - Access to Substitute Management System as well as Student Attendance System. (Or any other Management System needed to complete their jobs…report cards, discipline referral, etc.)
Benefits - Determine if position qualifies for benefits. Provide Benefits packet to candidate.