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Data Privacy and Security

Recent advances in technology and our ability to use student data to inform instruction and educational practice have created unique challenges in data security and privacy. The Colorado Department of Education takes seriously its obligations to secure data systems and protect the privacy of student data. CDE’s information security and privacy policy provides details on strategies used to keep data secure and private. Additionally CDE provides documentation that details state level student data collection and protection information and guidance to school districts on how keep their data safe.

CDE Policy and Documents

CDE Information Security and Privacy Policy (January 2014)
Topics covered include: Staff training on data use, security breaches, personally identifiable student data, and requirements for data sharing agreements.

State-Level Student Data Collection and Protection (January 2014)
Topics covered include: What student information is collected by CDE, how is student information is used, where the information is stored, how the information is safeguarded, who has access to student data, when data is archived/deleted, and student privacy safeguards.

District Guidance on Student Information Security and Privacy (January 2014)
Topics covered include: Creation of a data index; security breaches; data sharing agreements; disclosure of student data for studies on behalf of the district and for audits, evaluation, or compliance monitoring; and parent notification about and access to student records.

Checklist for Data Sharing Agreements
Topics covered include: The Educational Studies Exception and the Audit or Compliance Activities Exception.

Data Dictionary
List of all data collected by CDE.

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Colorado Dept. of Education
201 East Colfax Ave.
Denver, CO 80203
Phone: 303-866-6600
Fax: 303-830-0793
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