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Status of Remaining Collections for the 2019-20 School Year

Status of Remaining Collections

Unit

Form Number

Form or Document Title

Type of Collection

Start Date

End Date

Status

Data Services

DMC-104

Data Pipeline Report Card March Miscellaneous

Data Pipeline Collection

3/1/2020

9/30/2020

Extend the deadline

Data Services

DMC-103

Data Pipeline Directory - 2020-21 4 Day School Week Requests

Data Pipeline Collection

2/1/2020

6/11/2020

Extend the deadline

Data Services

DAR-108

Request for New School Code, Closure, Name Change and Grade Change Forms

Data Pipeline Collection

2/3/2020

7/30/2020

Extend the deadline

Data Services

DMC-118

Teacher Student Data Link

Data Pipeline Collection

1/1/2020

9/30/2020

Extend the deadline

Data Services

IMS-103

Statewide Standard Course Codes

Data Pipeline Collection

1/1/2020

9/30/2020

Extend the deadline

Data Services

DMC-110

Data Pipeline - Special Education IEP Interchange - Special Education End of Year

Data Pipeline Collection

5/1/2020

10/15/2020

Extend the deadline

Data Services

DMC-120

Data Pipeline Discipline and Attendance Periodic

Data Pipeline Collection

4/29/2020

12/31/2020

Extend the deadline and utilize revised guidance. Report from beginning of the school year until students went online.

Data Services

DMC-106

Data Pipeline Attendance

Data Pipeline Collection

4/29/2020

9/30/2020

Extend the deadline and utilize revised guidance. Report from beginning of the school year until students went online.

Data Services

DMC-109

Data Pipeline - Discipline Interchange - Special Education Discipline

Data Pipeline Collection

5/1/2020

9/30/2020

Extend the deadline.

Early Learning and School Readiness

P3O-103

READ Budget Projections

 

4/1/2020

6/30/2020

Maintain as is

Educator Effectiveness

DMC-136

Designated Agency Data Collection (DADC)

Data Pipeline Collection

1/1/2020

9/30/2020

Extend the deadline

Dropout Prevention and Student Re-engagement

DPSE-130

McKinney-Vento Education of Homeless Children and Youth Program End of Year Reporting

 

4/1/2020

10/1/2020

Extend the deadline

Exceptional Student Leadership Unit

ESL-116

School Health Services Program Annual Report to CDE

Year Round Collection

Year Round

Year Round

Extend the deadline

Federal Programs and Data Services

DMC-107

Data Pipeline - Title I Interchange

Data Pipeline Collection

9/1/2019

11/31/2020

Maintain as is

Field Services

FS-103

Safe Schools Act Accreditation Report

 

3/2/2020

12/31/2020

Extend the deadline (date TBD)

Grants Fiscal Management

OGF-101

Paid Lunch Equity

 

4/17/2020

6/30/2020

Extend the deadline and maintain as is

Health and Wellness

PI-131

School Health Services Data

 

4/1/2020

8/15/2020

Extend the deadline

Nutrition

NU-141

Administrative Review (AR) Off-site questions

 

9/1/2019

5/1/2020

Extend the deadline and maintain as is

Nutrition

NU-126

Fresh Fruit and Vegetable Program Justification Form

 

5/3/2020

5/30/2020

Extend the deadline and maintain as is

Nutrition

NU-120

Online System Annual Application and Agreement

 

Year Round

Year Round

Extend the deadline and maintain as is

Nutrition

NU-122

Community Eligibility Provision (CEP) Data Collection for Program Eligibility

Year Round Collection

4/1/2020

6/15/2020

Extend the deadline and maintain as is

Nutrition

NU-132

Administrative Review & Summer Food Service Review Survey

Year Round Collection

Year Round

Year Round

Extend the deadline/Suspend

Public School Finance

CDE-40

School Finance Payments

Year Round Collection

7/1/2020

8/15/2020

Extend the deadline and maintain as is

Transportation

STU-17

Medical Information - Activity Trip/Small Vehicle Operators

Year Round Collection

Year Round

Year Round

Extend the deadline and maintain as is

Transportation

STU-25

CDE Affidavit of Annual Inspection for School Transportation Vehicles

Year Round Collection

Year Round

Year Round

Extend the deadline and maintain as is

Transportation

STU-26

CDE Annual Inspection/Preventive Maintenance Checklist

Year Round Collection

Year Round

Year Round

Extend the deadline and maintain as is

Transportation

STU-27

CDE VO-AG Trailer Annual Inspection/Preventive Maintenance Checklist

Year Round Collection

Year Round

Year Round

Extend the deadline and maintain as is

Auditing

AUD-101

Detention Center Notification

Year Round Collection

Year Round

Year Round

Maintain as is

Auditing

AUD-107

Audit Questionnaire(s)

Year Round Collection

Year Round

Year Round

Maintain as is

Capital Construction

PSF-CSCC-01

List of Expenditures and Project Description

Year Round Collection

Year Round

Year Round

Maintain as is

Capital Construction

PSF-CSCC-02

Charter School Eligibility Questionnaire

Year Round Collection

Year Round

Year Round

Maintain as is

Capital Construction

PSF-CC06

Capital Construction Project Funding Request

Year Round Collection

Year Round

Year Round

Maintain as is

Capital Construction

PSF-CC14

BEST Grant Survey

 

6/1/2020

8/3/2020

Maintain as is

Capital Construction

PSF-CC05

Capital Construction Project Status Report

Year Round Collection

Year Round

Year Round

Maintain as is

Capital Construction

PSF-CC12

Grant Reserve Request Form

Year Round Collection

Year Round

Year Round

Maintain as is

Competitive Grants and Awards

CGA-183

ELPA Excellence Award Funds Request

 

4/1/2020

4/15/2020

Maintain as is

Data Services

DMC-103

Data Pipeline Directory - 2020-21 District Calendars

Data Pipeline Collection

6/1/2020

9/1/2020

Maintain as is

Data Services

DMC-106

Data Pipeline - Student Interchange - Student End of Year

Data Pipeline Collection

5/1/2020

12/3/2020

Maintain as is

Dropout Prevention and Student Re-engagement

DPSE-129

US Department of Education Annual Data Collection for McKinney-Vento Homeless Education Title X Part C

Year Round Collection

Year Round

Year Round

Maintain as is

Dropout Prevention and Student Re-engagement

DPSE-132

McKinney-Vento Monitoring Documents

Year Round Collection

Year Round

Year Round

Maintain as is

Early Learning and School Readiness

TAL-107

ECARE Expansion Application for CPP Programs

 

April/May 2020

May/June 2020

Maintain as is

Educator Effectiveness

EE-101

Assurances: Implementation of Great Teachers and Leaders Act

 

4/3/2020

6/30/2020

Maintain as is

Exceptional Student Leadership Unit

ESL-422

Assignment of an Educational Surrogate Parent (ESP)

Year Round Collection

Year Round

Year Round

Maintain as is

Exceptional Student Leadership Unit

ESL-423A

Resolution Meeting Verification Form For Due Process Complaints under IDEA

Year Round Collection

Year Round

Year Round

Maintain as is

Exceptional Student Leadership Unit

ESL-423B

Resolution Meeting Verification Form For Expedited Due Process Complaints Related to Disciplinary Removals under IDEA

Year Round Collection

Year Round

Year Round

Maintain as is

Exceptional Student Leadership Unit

ESL-403

Gifted and Talented Comprehensive Program Plan

 

Review dates vary by AU

Review dates vary by AU

Maintain as is

Exceptional Student Services

SED-222

Standard Record Review

Year Round Collection

Year Round

Year Round

Maintain as is

Facility

FAC-103

Documentation of a Tuition Rate for Facility Schools

Year Round Collection

Year Round

Year Round

Maintain as is

Federal Programs

OFP-140

Title I Part A Equitable Services to Non-Public Schools Provisions

 

2/1/2020

5/31/2020

Maintain as is

Federal Programs

OFP-143

Supplement, Not Supplant Demonstration Under Title I, Part A of the Every Student Succeeds Act

Year Round Collection

Year Round

Year Round

Maintain as is

Federal Programs

OFP-144

ESEA Monitoring Desk Review Evaluation Tool, ESSA Monitoring Process and Protocols

Year Round Collection

Year Round

Year Round

Maintain as is

Health and Wellness

HAW-102

Epinephrine/anaphylaxis report

Year Round Collection

Year Round

Year Round

Maintain as is

Health and Wellness

HAW-103

Report of Designated Personnel

Year Round Collection

Year Round

Year Round

Maintain as is

Longitudinal Growth

DMC-101

Record Integration Tracking System

Data Pipeline Collection

Year Round

Year Round

Maintain as is

Longitudinal Growth

DMC-102

Educator Identifier System (EDIS)

Data Pipeline Collection

Year Round

Year Round

Maintain as is

Migrant Education

OFP-139

Migrant Education Program Evaluation Surveys

 

10/1/2019

6/30/2020

Maintain as is

Migrant Education

ELA-104

National Certificate of Eligibility

Year Round Collection

Year Round

Year Round

Maintain as is

Migrant Education

ELA-106

Migrant Education Program Residency Verification Form

Year Round Collection

Year Round

Year Round

Maintain as is

Migrant Education

ELA-109

Migrant Student Database System

Year Round Collection

Year Round

Year Round

Maintain as is

Migrant Education

ELA-115

Out of School Youth Student Profile

Year Round Collection

Year Round

Year Round

Maintain as is

Migrant Education

ELA-427

Colorado Migrant Education Program Priority for Service (PSF)

Year Round Collection

Year Round

Year Round

Maintain as is

Nutrition

NU-113

Summer Food Service Program Application

 

3/1/2020

5/1/2020

Maintain as is

Nutrition

NU-109

FFVP Application

 

5/3/2020

5/30/2020

Maintain as is

Nutrition

NU-138

Afterschool Snack Program Extended Day Application

Year Round Collection

Year Round

Year Round

Maintain as is

Office of Learning Supports

OLS-101

Office Discipline Referral Summary Data

Year Round Collection

Year Round

Year Round

Maintain as is

Office of Learning Supports

OLS-102

Tiered Fidelity Inventory

Year Round Collection

Year Round

Year Round

Maintain as is

Office of Learning Supports

OLS-103

Coaching Self-Assessment

Year Round Collection

Year Round

Year Round

Maintain as is

Postsecondary Readiness

PPS-103

ASCENT Program Intent to Participate Form

Year Round Collection

1/30/2020

5/1/2020

Maintain as is

Postsecondary Readiness

PPS-104

Credentials Reporting Document

Year Round Collection

Year Round

Year Round

Maintain as is

Public School Finance

DMC-105

Data Pipeline - Finance

Data Pipeline Collection

8/15/2019

3/31/2020

Maintain as is

Public School Finance

PSF-108

Accreditation Report

 

8/15/2019

3/2/2020

Maintain as is

Special Education Data

SED-284

Colorado Continuous Improvement Process Indicator 8 Parent Survey

 

9/1/2019

6/1/2020

Maintain as is

Special Education Data

SED-275

Request for Reimbursement of Substitute Teacher

Year Round Collection

Year Round

Year Round

Maintain as is

Special Education Data

SED-279

Documentation of a Tuition Rate for Public Charter Schools, Not Including On-Line Programs

Year Round Collection

Year Round

Year Round

Maintain as is

Special Education Data

SED-280

Documentation of a Tuition Rate for Public On-Line Programs, Including On-Line Programs in Charter Schools

Year Round Collection

Year Round

Year Round

Maintain as is

Special Education Data

SED-409A

Federal Application Project Narrative

Year Round Collection

Year Round

Year Round

Maintain as is

Transportation

STU-20

Application for CDE Annual Inspector Qualification or Recertification

Year Round Collection

Year Round

Year Round

Maintain as is

Transportation

STU-22

Application for Inspecting Site Certification

Year Round Collection

Year Round

Year Round

Maintain as is

Transportation

STU-24

Brake Inspector Qualification Certificate

Year Round Collection

Year Round

Year Round

Maintain as is

Transportation

STU-30

Application for Qualification or Recertification of CDE Annual Inspector Hands-On Tester

Year Round Collection

Year Round

Year Round

Maintain as is

Transportation

STU-7

Used School Bus Dealers Registration

Year Round Collection

Year Round

Year Round

Maintain as is

Transportation

STU-8

School Transportation Vehicle (Small Vehicle) Pre-Trip and Post Trip Requirements

Year Round Collection

Year Round

Year Round

Maintain as is

Transportation

STU-9

School Transportation Vehicle (School Bus) Pre-Trip and Post Trip Requirements

Year Round Collection

Year Round

Year Round

Maintain as is

Accountability and Continuous Improvement

DMC-135

Application for Designation as an Alternative Education Campus (AEC)

Data Pipeline Collection

3/4/2020

4/24/2020

Suspend and utilize prior year status (requires rule change)

Assessment

DMC-121

Data Pipeline Dynamic Learning Maps (DLM): ELA and Math Student Biographical Data (SBD) Review

Data Pipeline Collection

Early June 2020

Early June 2020

Suspended

Assessment

DMC-122

Data Pipeline Colorado Measurements of Academic Success (CMAS): Student Biographical Data (SBD) Review

Data Pipeline Collection

Mid-May 2020

Late May 2020

Suspended

Assessment

DMC-124

Data Pipeline SAT/PSAT Student Biographical Data (SBD) Review

Data Pipeline Collection

Mid-May 2020

Late May 2020

Suspended

Data Services

DMC-119

Data Collection Satisfaction Survey

Year Round Collection

Year Round

Year Round

Suspended

Dropout Prevention and Student Re-engagement

DPSE-131

Student Engagement Survey Tool

Year Round Collection

Year Round

Year Round

Suspended

Dropout Prevention and Student Re-engagement

CGA-134B

EARSS Exit Interview

 

May-20

Jul-20

Suspended

Postsecondary Readiness

PPS-101

Individual Career Academic Plan (ICAP) Efforts and Support

 

12/1/2019

4/1/2020

Suspended

Early Learning and School Readiness

PSF-101

Colorado Preschool Program Annual Report and Intent to Continue

 

mid-February

mid-June

Truncate the process- due dates will be determined on a case- by-case basis

Exceptional Student Leadership Unit

CGA-185

Gifted Education Universal Screening and Qualified Personnel Grant

 

2/12/2020

4/15/2020

Truncate the process Should apply by April 15th (in state rule) but may submit supporting documentation later