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COPMS (RANDA) Guidance for 2020-21

In an effort to support districts and BOCES in planning and implementing educator evaluation for the 2020-21 school year, CDE will not be monitoring the measures of student learning/outcomes (MSL/MSO) portion of the Educator Effectiveness requirements for educator evaluations in the 2020-21 evaluation cycle. Please visit our webpage Modifications to the 2020-21 Evaluation Cycle for additional information regarding the requirements, guidance, and considerations associated with educator evaluations for 2020-21.

For districts/BOCES using the Colorado Performance Management System (COPMS) in RANDA, the following guidance is offered for how to complete educator evaluations within the system given the modifications to MSL/MSO monitoring for the 2020-21 evaluation cycle. Our team of Educator Effectiveness Regional Specialists are available to answer questions and provide support in the manner that is most helpful, or email the Educator Effectiveness team with questions and/or requests for support.

General Overview

The COPMS in RANDA is up and running for the 2020-21 school year. The system already allows for flexibility to accommodate the unique processes that districts/BOCES engage in for evaluating their respective educators. Therefore, each district/BOCES can determine when and how to proceed with adjustments in response to the modified MSL/MSO monitoring by CDE. Districts/BOCES are strongly encouraged to engage with their Advisory Personnel Performance Evaluation Council (1338), educators, and legal counsel to determine the most effective and productive evaluation processes for the 2020-21 school year. In general, the following key points are applicable:

  • The Educator Effectiveness process will be maintained, with efforts fully focused on the established professional practices, and recommended best practices for the evaluation process still in place. The Educator Effectiveness team will share any recommendations or updates related to the 2020-21 educator evaluation cycle as they become available and resulting from the work of the COVID-19 Policy Implications Stakeholder Group.
  • Monitoring and reporting of educators’ final effectiveness rating will be based 100% on professional practices. NOTE: As usual, this data collection will be gathered through normal reporting timeframes in the following school year.
  • Consistent with year’s past, the superintendent (SI) or Executive Director (AS) must enable the current school year (only the SI or AS may complete this step.) Along with all system users (roles and buildings) need to be updated through CDE Identity Management (IdM) (only Local Access Managers or LAMS may complete this step.) 

Key dates and steps within COPMS (RANDA)

The following key dates and steps apply to the 2020-21 school year:




December 31, 2020



Aligned with established district/BOCES practices and agreed upon time-frames





By two weeks prior to the end of the evaluation cycle, and aligned with established district/BOCES practices (Spring 2021)

The evaluator (or district administrator) completes a force close of MSL/MSO for each individual educator. Specific steps to close MSL/MSO can be found in our Guide to Closing MSL/MSO in the COPMS (RANDA).

As in previous years, the LEA settings will be automatically released on 12/31/2020, if not already released by the LEA.

Conduct, gather, and track observation and engagement between the educator and their evaluator associated with the professional practices.

Information and supports for providing effective observations and feedback in remote/virtual settings are available through our webpage Providing Effective Observations and Feedback in Various Learning Environments, as well as specific insights aligned with the state model teacher rubrics in the new Addendum to the Resource Guide for Deepening the Understanding of Teachers’ Professional Practices. 

Complete a final effectiveness rating for each educator that is based 100% on professional practices. This is calculated within the system automatically once the MSL/MSO is closed.

NOTE: The MSL/MSO must be closed prior to completing an educator's evaluation and the calculation for a final effectiveness rating.  An error message will appear if the MSL/MSO is not closed.  The evaluator (or district administrator) needs to complete a force close of the MSL/MSO for each individual educator.  Once the MSL/MSO is closed, the educator's FER is automatically calculated using the scores earned through professional practices.

Specific steps to close MSL/MSO can be found in our Guide to Closing MSL/MSO in the COMPS (RANDA).


NOTE: Districts/BOCES have the option to explore and practice with different MSL/MSO settings throughout the 2020-21 evaluation cycle within the COPMS (RANDA) “sandbox”.

Additional support and information

The following are additional resources and supports to districts and BOCES: