November 1 as an Alternate Early Childhood Count
Districts may choose to determine the number of pupils enrolled in the Colorado Preschool Program (CPP), preschool special education (ECSE), and Early Childhood At-Risk Enhancement (ECARE) on November 1 rather than October 5*.
- Use of the November 1 alternate count date is optional but strongly encouraged to maximize funding.
- The November 1 alternate count date is only applicable to early childhood students, coded with a grade level of “004”, and ECARE-funded kindergarteners.
- School districts must submit and approve their data by the November 10 deadline.
When using this alternative count date please consider the following information:
- When reporting a count, a district must use either their October 5 count data or their November 1 count data, whichever is higher.
- Even if they are planning to use the alternate November 1 count date, every school district should include their CPP count information in their October 5 collection.
- The alternate count will be on November 1, 2016. Children can only be counted if they are enrolled and in attendance on or before November 1, 2016.
- When using the alternate count date, districts must still document each child’s attendance five school days prior to and five school days following the alternative count date.
- In order to be eligible for inclusion in the alternative count, a child in CPP must have at least 90 hours of teacher-pupil instruction and teacher-pupil contact in the semester of the alternative count date. (2254-R-5.10 and 5.11, Rules for the Administration of the Public School Finance Act of 1994).
- Please note: This is a minimum number of hours of service to qualify a child for these funding sources; it is not intended to set a standard of appropriate service.
- In addition, districts using the November 1 count date must still ensure that the number of hours scheduled for the Colorado Preschool Program should be no fewer than three hundred sixty hours in the course of the school year.
- The deadline for submitting and approving the November 1 count data for 2016 is Thursday, November 10, 2016.
- If a district uses the November 1 alternate count date, any child who has left the district prior to November 1 cannot be counted.
- A child cannot be included in a November 1 alternate count if that child has already been counted in another school district on October 5.
- This alternate count date only applies to the early childhood special education and the CPP-funded population. Pre-K children served in programs in schools who are not eligible for these funding streams should be counted on October 5, and identified with the “not eligible for funding” codes.
- School districts must finalize the same count date for both CPP and preschool special education. If a school district chooses to finalize the early childhood alternate count date of November 1 then all students eligible for CPP or preschool special education must be counted on that date.
- The ADE system does not accept partial data, so a district that uses a November 1 alternate count date for the pre-K program must submit and approve their PK-12 count data on or before November 6.
- School districts are encouraged to track changes on a regular basis from October 5 to November 1, so changes can be made following verification of the November 1 count.
- In the final approval of the October count data submission, your district will be asked to identify whether you are using the October 5 count or the alternate count date of November 1 for early childhood.
*The pupil enrollment count date will be on Wed. Oct. 5th for 2016 to accommodate the two-day holiday, Rosh Hashanah, and the fact that Oct. 1 falls on a weekend. For further information, please visit the Field Analyst Support Team (FAST) webpage.
- Back: October Count Guidelines
- Full-Day Preschool Services
- Duplicate Counts
- ECARE and the October Count
- What Records Must Be Kept for October Count
If you have any questions about the October or November count please contact Heidi McCaslin at 303-866-6720 or McCaslin_H@cde.state.co.us