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Emergency Assistance to Non-Public Schools (EANS) Grant Program
EANS Application for Funds
Submit questions or requests for technical assistance to
- NPS EANS Hiring Process (PDF) NEW
- EANS Contact Request Form
- Submit a request for a school code
- CDE Non-public Schools statistics
- U.S. Department of Education FAQ document (PDF)
- EANS Certification, Approval and Transmittal Form
- EANS Consortia Enrollment and Low-Income Data, PPP and Equitable Services Data Sheet
- GEER II - EANS Budget Workbook
- EANS Consortia Sign Over Agreement
- EANS Paper Application
The Coronavirus Response and Relief Supplemental Appropriations Act, which passed in December 2020, created the Emergency Assistance to Non-Public Schools (EANS) grant within the Governor’s Emergency Education Relief (GEER) II Fund. The $2.75 billion program will provide funding for emergency assistance to nonpublic schools with $28,433,931 allocated to Colorado.
Under this provision, state education agencies (SEAs) will administer the funds. Nonpublic schools can apply for these funds for “secular, neutral, and non ideological” services and assistance, including sanitization, personal protective equipment, COVID testing, educational technology, and connectivity. State education agencies must provide these services directly or under contract, and retain control of funds and title to equipment. SEAs are required to prioritize services or assistance to nonpublic schools that enroll low-income students and are most impacted by the qualifying emergency. The U.S. Department of Education issued an FAQ document (PDF) that provides additional information regarding this grant program.
On Friday, Feb. 5, the Governor’s Office submitted Colorado’s application for the Emergency Assistance to Non-Public Schools (EANS) grant, which will bring close to $28 million to provide emergency Coronavirus relief for nonpublic schools in the state. Under this program, nonpublic schools can apply for these funds for “secular, neutral, and non-ideological” services and assistance, including sanitization, personal protective equipment, COVID testing, educational technology, and connectivity.
CDE was awarded funds on February 11, 2021.
Funds are available to non-public schools that meet the following definitions below:
- K-12 Non-profit non-public school. Standalone Pre-K schools are not eligible to apply for funding.
- School that is accredited, licensed, or otherwise approved to operate in accordance with State law.
- School that existed and operated prior to March 13, 2020.
- Consortium of eligible non-public schools - An organization that represents a group of non-public schools and has governing authority over the schools listed in the application.
- Non-governing Consortium of eligible non-public schools - an organization that is aggregating support for a group of non-public schools.
- The school requesting services or assistance did not and will not apply for and receive a loan under the Small Business Administration’s Paycheck Protection Program (PPP) (15 U.S.C. 636(a)(37)) that is made on or after December 27, 2020.
NOTE: If a non-public school applies for a PPP loan on or after December 27, 2020, but does not receive funds under the PPP, the school may apply for services or assistance under the EANS program, as long as the non-public school meets the requirements and deadlines of this application. If a non-public school applied for or received a PPP loan prior to December 27, 2020, it remains eligible for the EANS program. Similarly, if a non-public school applies for but does not receive services or assistance through EANS, nothing in the Education Stabilization Fund would preclude that non-public school from applying for and receiving a PPP loan on or after December 27, 2020.
Non-Governing Consortia Applicants
Applications will be accepted from non-profit organizations that aggregate support for a group of non-public schools but do not have governing authority over the schools it represents. A non-public school within that consortium must be named as the applicant/fiscal agent, and the consortium lead must collect Consortia Sign-Over agreement from each participating school to work on behalf of the schools included in the application.
The Consortia Sign-Over agreement must be submitted to firstname.lastname@example.org by April 12, 2021.
Section 312(d)(3)(C) requires an SEA to prioritize services or assistance to non-public schools that enroll low-income students and are most impacted by COVID-19.
The CRRSA Act does not prescribe what poverty data a state must request from a non-public school in its application. The statute also does not prescribe the poverty threshold a state must use. Accordingly, an SEA has flexibility. CDE will allow for the use of existing, generally available poverty data to enable reasonable estimates of a school’s low-income status rather than requiring a new data collection. To the extent a non-public school has these data available, possible data sources might include:
- Free or reduced-price lunch data,
- Scholarship or financial assistance data,
- E-Rate data,
- American Community Survey (ACS) data,
- U.S. Census Bureau Small Area Income and Poverty Estimates (SAIPE) program data,
- Proportionality Data (Title I)
- Other relevant data, such as data that the non-public school has provided to the State for purposes of State or local programs
EANS Fund Distribution
Based on the applications received, CDE will calculate a per pupil allocation to determine final award amounts for each school/applicant. For preliminary application and budget purposes, the range suggested for applicants to use is $500-700 per pupil as a base amount, plus an additional $500-700 per student who is from a low-income family as a supplemental amount (so the range per pupil not from a low-income family is $500-700, and the range per pupil from a low-income family is $1,000-1,400). CDE reserves the right to award above or below this range. The per pupil allocation will be capped at an amount not to exceed the other supplemental per pupil allocation ranges for the state from similar funding sources.
Eligible non-public schools or a consortium of eligible non-public schools can request funding in the following ways:
- REIMBURSEMENT - the grantee will submit proof of payment for materials or activities in the grantee's approved grant application. CDE will then reimburse the grantee for these expenses. Reimbursements may be claimed for any allowable, approved expenditures between March 13, 2020 and September 30, 2023 and or;
- CDE PROCUREMENT - CDE will procure the items or contracts in the grantee's approved grant application. Any activities and materials will be subject to state procurement rules as well as the timelines for obligation that are part of the federal statute. Please note that, in these instances, the department will make every effort to procure goods and services within the timelines specified in the grant but must also follow state procurement protocols--which can be time-consuming.
NOTE: There are certain allowable activities under EANS that are not permitted to use the REIMBURSEMENT option. These are: Improvements to ventilation systems (including windows), except for portable air purification systems, which may be reimbursed; any expenses reimbursed through a loan guaranteed under the PPP (15 U.S.C. 636(a)) prior to December 27, 2020; staff training and professional development on sanitization, the use of PPE, and minimizing the spread of COVID-19; developing instructional plans, including curriculum development, for remote or hybrid learning or to address learning loss.
Allowable Uses Include:
- Supplies to sanitize, disinfect, and clean school facilities
- Personal Protective Equipment (PPE)
- Improving ventilation systems, including windows or portable air purification systems
- Training and professional development for staff on sanitization, the use of PPE, and minimizing the spread of infectious diseases
- Physical barriers to facilitate social distancing
- Other materials, supplies or equipment recommended by the CDC for reopening and operation of school facilities to effectively maintain health and safety
- Expanding capacity to administer coronavirus testing to effectively monitor and suppress the virus
- Educational technology
- Redeveloping instructional plans for remote or hybrid learning or to address learning loss
- Leasing sites or spaces to ensure social distancing
- Reasonable transportation costs
- Initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss
- Reimbursement for the expenses of any services or assistance described above that a non-public school incurred on or after March 13, 2020, except for:
- Improvements to ventilation systems (including windows), except for portable air purification systems, which may be reimbursed.
- Staff training and professional development on sanitization, the use of PPE, and minimizing the spread of COVID-19.
- Developing instructional plans, including curriculum development, for remote or hybrid learning or to address learning loss.
- Initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss.
- Any expenses reimbursed through a loan guaranteed under the PPP (15 U.S.C. 636(a)) prior to December 27, 2020
Review Process and Timeline
Applications will be reviewed by CDE staff to ensure they contain all required components. Applicants will be notified of awards no later than April 30, 2021.
Submission Process and Deadline
Applications must be completed and submitted through the online application by Monday, April 12, 2021. A preliminary electronic budget form must also be submitted and emailed to email@example.com by April 12, 2021.
Incomplete or late applications will not be considered. Applicants should receive an automated confirmation email from the online system upon submission. If you do not, please email firstname.lastname@example.org.
Training and FAQ
EANS Application Training
March 22, 2021
EANS Procurement Training
April 15, 2021