Monitoring & Compliance

Monitoring Process - Non-subgrantee Districts

All school districts across the state are required to be in compliance with Subtitle VII-B of The McKinney-Vento Homeless Assistance Act. This federal act authorizes the Education for Homeless Children and Youth (EHCY) Program and serves as the primary piece of federal legislation related to the education of children and youth experiencing homelessness. It was reauthorized in December 2015 by Title IX, Part A, of the Every Student Succeeds Act (ESSA).

The Colorado Department of Education evaluates districts on an annual basis based on factors associated with identification numbers of students experiencing homelessness, poverty levels across the district and participation in required reporting by the district.

If selected for on-site monitoring, the McKinney-Vento District Liaison will be contacted at a minimum 45 days prior to the scheduled visit.

Monitoring Process - Subgrantee Districts

Minimum of once per 3-year grant cycle, unless one or more of the following conditions exist:

Transitions at the LEA/BOCES administration, program, or fiscal leadership level
Past programmatic or fiscal monitoring findings not addressed
Major program or fiscal implementation changes to the grant
Programmatic or fiscal questions or concerns arise.

Monitoring will consider activities and services provided during the current 3-year grant cycle.

Monitoring will include interviews with LEA/BOCES McKinney-Vento program leadership and other key leadership as requested in the McKinney-Vento Homeless Education (Title X) Onsite Program Review Document and/or through correspondence with the McKinney-Vento State Coordinator

Any updates to the monitoring document will be posted to the CDE website by September 1st of each year.

Monitoring could also include visits to other programs or services related to the LEA/BOCES MV subgrantee program.

McKinney-Vento, Title IX, Part A of the Every Student Succeeds Act

Monitoring Tool for Non-subgrantee Districts
Monitoring Tool for Subgrantee Districts
Title I Set-Aside Documentation
Self Assessment - All Districts

Quality Program Standards and Indicators

Mandatory: McKinney-Vento U.S. Department of Education End of Year Report for School Year 2022-2023

All LEA's must complete this report. An electronic data link for submission will be sent to all LEA Liaisons in October 2023.

McKinney-Vento U.S. Department of Education End of Year Report

https://www.cde.state.co.us/studentsupport/homeless_subgrantee

McKinney-Vento Monitoring of Sub-grantee and Non-sub-grantee Programs

Sub-grantee Monitoring

McKinney-Vento Sub-grantee Monitoring Criteria

McKinney-Vento End of Year Documents for Sub-grantee Programs

End of Year Evaluation Survey Template for Sub-grantee Program Due July 7, 2023
Grant Close Out Procedures - Education of Homeless Children and Youth Grant Program Due September 30, 2022

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