EDMS - Projects
Enterprise Information Management Program Pilot Outcome Report
The EIM program will define and facilitate implementation of governance processes, architectural designs, data models, strategies, data quality improvements, data security administration and effective information delivery.
The pilot project's objective was to kick off the EIM program and specifically to establish processes for improving the collection, aggregation and dissemination of data at CDE. The pilot focused on a small amount of core data from our enterprise data model (eight fields from four data collections) to help us refine and expand our approach to our Enterprise Information Management.
The EIM pilot focused on defining the data issues, definitions, rules, processes, responsibilities, and accountabilities and conducted data governance tasks for the targeted student demographics elements. The team defined common CDE enterprise-wide edit rules (as opposed to the current edit rules, which vary, by collection), identified data issues in the current processes/systems and suggested new processes for the future. This will pave the way for bringing this data into a new standardized structure that has common definitions and rules, and is built based upon CDE’s enterprise data model. The specific attributes of this pilot are the first name, middle name, last name, suffix (added during the pilot), race, ethnicity, gender, date of birth, and SASID (State assigned student identifier). The four collections in the pilot are Student October, Student End of Year, Special Education December Count, and Special Education End of Year. In this pilot, we identified data inconsistencies across collections, and recommend next steps such as improved processes and ongoing rules for handling inconsistencies.