E-Rate Assistance for Schools & Libraries
E-Rate is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC), and provides discounts to assist most schools and libraries in the United States to obtain affordable telecommunications and Internet access. It is one of four support programs funded through a Universal Service fee charged to companies that provide interstate and/or international telecommunications services.
The Schools and Libraries Program supports connectivity - the conduit or pipeline for communications using telecommunications services and/or the Internet. Funding is requested under four categories of service: telecommunications services, Internet access, internal connections, and basic maintenance of internal connections. Discounts for support depend on the level of poverty and the urban/rural status of the population served and range from 20% to 90% of the costs of eligible services. Eligible schools, school districts and libraries may apply individually or as part of a consortium.
CDE is pleased to offer beginner and advanced training sessions for the 2013-14 E-rate funding year. Training is available for all E-rate applicants and service providers.
As in previous years, CDE will conduct a Beginners and Advanced training session. The Beginning training session is designed to introduce new applicants to the E-rate process. This training will go over the history of E-rate, application process, and form completion. Applicants are encouraged to bring forms completed in previous years and documentation to complete the form 470 application.
The Advanced session will cover topics that are suggested by attendees in addition to eligible services, contracts, funding issues, appeals and CIPA. If there is a specific topic of interest, be sure to add that topic when completing the registration form.
CLICK HERE to Register for Training
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Colorado Springs - Zahlman Center |
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October 30 - Beginners 9 am - 4 pm |
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October 31 - Advanced 9 am - 4 pm |
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2755 Janitell Road |
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Colorado Springs, CO 80906 |
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719-579-2100 |
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Greeley - High Plains Library |
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November 28 - Beginners 9 am - 4 pm |
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November 29 - Advanced 9 am - 1 pm |
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2650 W. 29th Street |
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Greeley, CO 80631 |
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970-570-7474 |
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Metro - Mile High United Way |
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December 3 - Beginners 9 am - 4 pm |
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December 4 - Advanced 9 am - 1 pm |
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2505 18th Street |
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Denver, CO 80211 |
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303-433-8383 |
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NEW! Grand Junction-Basil T. Knight
Building |
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Webinars |
Eligibility
Schools:
- Must meet the statutory definition of an elementary or a secondary school in the Elementary and Secondary Education Act
- Must not be operating as a for-profit business
- Must not have an endowment exceeding $50 million
- Must be eligible for assistance from a State library administrative agency under the Library Services and Technology Act
- Must not be operating as a for-profit business
- Budget must be completely separate from any schools
Consortia:
- Can include both eligible and ineligible entities
- Only eligible entities can receive discounts
- Consortia have record-keeping and administrative responsibilities
Head Start Facilities:
- A stand-alone facility recognized by the state
Technology Planning
The Sixth Report and Order has outlined new technology plan requirements. Applicants are no longer required to have a technology plan for Priority 1 Services. Technology plans are required for applicants that apply for Priority 2 services only. In addition, the technology plan requirements have also changed. Below outline the four requirements that are required for E-rate technology plans.
· The plan must establish clear goals and a realistic strategy for using telecommunications and information technology to improve education or library services;
· The plan must have a professional development strategy to ensure that staff knows how to use these new technologies to improve education or library services;
· The plan must include an assessment of the telecommunication services, hardware, software, and other services that will be needed to improve education or library services; and
· The plan must include an evaluation process that enables the school or library to monitor progress toward the specified goals and make mid-course corrections in response to new developments and opportunities and they arise.
FCC rule states that technology plans need to be created prior to the submission of the form 470. USAC defines the creation date as "the date your plan contains the five required elements in sufficient detail to support the services requested on your Form 470". Applicants will need to ensure that the plan is created prior to completing the Form 470.
Applicants that have a technology plan that will expire in 2012 and will apply for Priority 2 services in the next funding year will need to submit a technology plan to CDE no later than April 2012. E-rate Technology Planning Guide* has been created to assist with the development of the plan.
E-rate Technology Planning Guide
*Note - the E-rate Technology Planning Guide will be reviewed at the March 16 EDAC Committee meeting which may change some of the language in the guide.
Applicants will need to email the plans to collins_d@cde.state.co.us for approval. Plan approvals will be provided by CDE and will certify compliance for one to three years.
Competitive Bidding
Form 470 - Informs service providers what the district or school wants or needs
Application
Form 471 - Informs USAC what the district or school has decided to purchase
Beginning Services
Form 486 - Informs USAC when services started
Invoicing
Form 473 - Reimburses applicants for their expenses
Form 474 - Service providers discount bills for the applicant
Discounts
Discounts are based on the number of students eligible for Free and Reduced lunch. Additional information regarding determining the discount percentage of a school, district, or library can be found at http://www.universalservice.org/sl/applicants/step05/.
Additional Technical Assistance for Colorado Schools
- For assistance with the status of your E-rate application, please contact the SLD Client Service Bureau at 888-203-8100 (toll free).
- For assistance with completion of forms, contact DeLilah Collins at 303.866.6850
- For funding commitments go to http://www.sl.universalservice.org/funding/
- For assistance with the status of certification of a district technology plan, call 303-866-6850
- Subscribe to the Colorado E-Rate (USF) Mailing List
USF is the Internet mailing list for Colorado E-Rate applicants, sponsored by the Colorado State Library and Colorado Department of Education.
To subscribe:
Send an e-mail message to: lyris@web.cde.state.co.us
In the body of the message type: subscribe USF your name