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FAQ - SSCC Project

General Questions


How do I get access to the SSCC system?

Contact your Local Access Manager and request access to the SSCC system. Each user may only have one level of access:

District Manager - if you are going to be uploading course codes, OR Read-Only - for those who will be accessing the system to view course codes.

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How will districts receive training on the new Source Codes? When will the trainings be offered?

There are some preliminary tutorials available. Districts may enjoy them at their leisure. CDE has not progressed far enough in the pilot to determine if additional trainings will be needed. Any future trainings will be announced at a later date.

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What is the Purpose of the Statewide Standard Course Code Project?

  • The purpose for developing the Standard Course Codes is to align all district course codes to a state standard course code for the purposes of linking educator/student data. If Colorado makes optimum use of the codes, they can become the codes used by most or all districts on student transcripts. The standard course codes developed are a system of numerical codes that are used to describe the courses taught by licensed teachers and completed by elementary and secondary students.
  • By the end of this project CDE will have a set of Statewide Standard Course Codes that will align all district course codes for the purpose of linking educator/student data. Along with a set of standard course codes, CDE will have a software tool that will allow districts to upload their course codes and have them mapped to the state standard codes.

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What is the timeline for the project and implementation of these systems?

  • Jan-11 Project Kickoff
  • Feb-11 Define process & course code layout
  • Mar-11 Identify pilot districts & Develop Process & Codes
  • Apr-11 EDAC approval
  • May-11 Develop system
  • Jun-11 Load State and Local Data for Pilot
  • Jul-11 Course Codes pilot begins
  • Nov-11 Course Codes pilot ends
  • Dec-11 Data analysis from pilot
  • Jan-12 Present data findings from pilot
  • Feb-12 Codes & collection changes
  • Apr-12 EDAC final approval
  • Jun-12 Train and Assist additional districts on how to map courses
  • Sep-12 Course Codes collection and mapping begins for all districts

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What are the Objectives of the Statewide Standard Course Code Project?

By the end of this project CDE will have a standard course code system in place that will:

  • provide a statewide standard course code catalog
  • allow districts to submit data regarding courses offered
  • provide the ability for districts to map their course codes to the state standard course code based on content
  • allow the linking that the districts will need to submit student level information, including information on courses completed and the grades earned
  • have processes in place for requesting and adding new codes

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What IS in the scope of the Statewide Standard Course Code Project?

Develop statewide standard course codes

  • Develop a comprehensive list of courses offered in Colorado K-12 schools. This will be accomplished by using SCED codes as the basis for the statewide standard course codes and adding in any additional course as determined by the Working Group. Additional functionality will be developed for mapping preschool and "13th Grade" if applicable for various school districts.
  • Content experts (district, schools and CDE staff) will work together to identify the comprehensive set of codes in the SSCC.
  • Identify strategies for coding courses that are not represented in the SCED.

Mapping district/school codes to the state standard

  • Identify a group of districts to participate in a pilot program. This will require CDE to assist those districts in mapping their course codes to the states standard course codes.

Data Collection Processes

  • Develop a change review process.
  • Develop the annual collection schedule.
  • Identify change management team.

Training

  • Train users to enter district/school course codes and map to the state course codes.

Piloting

  • Select up to 10 districts that want to participate in the initial pilot

Full Implementation

  • As districts are ready, assist them in populating the system with statewide standard course codes.

Working Group

  • A working group will convene consisting of district and CDE subject matter experts. The working group will assist the Educator ID Project Team and assist contractors in developing state codes, identify strategies for coding courses that are not represented in the SCED, identify districts with an electronic catalog of course codes and obtain a copy, secure interest in early adoption.

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What is NOT in the scope of the Statewide Standard Course Code Project?

The following is NOT in the scope of the SSCC Project:

Linking educator data to student data

  • Linking educator data with student identifiers, providing districts with reports based on their data, access to data that allow districts or other identified entities to perform analysis, and providing technical support and assistance to ensure that data is interpreted and applied appropriately.

Local course code modification

  • This project focuses on districts mapping their local course codes to a state standard code. Districts are not required to change their codes.

Local course content modification

  • This project is only about districts mapping their local course codes, based on the course description, to the state standard courses.

Mapping standards to course codes

  • This project is only about districts mapping their local course codes, not about mapping standards to standard course codes or to local course codes. Functionality to map standards to course codes will be built into the system if desired by CDE and the districts, however, districts are not required to input nor supply this information.

Developing comprehensive course codes

  • In order to provide uniformity with other states educational agencies and to facilitate the timing of the project, the school board has approved the use of the SCED as the basic framework for Colorado's statewide standard course codes. The SCED course codes and structure will be used and augmented/changed where absolutely necessary as determined by the Working Group.

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What are the benefits of the Statewide Standard Course Code Project?

CDE conducted several interviews with districts, other states as well as higher education and confirmed that in order for CDE to effectively and accurately perform the educator/student data link, it is critical to collect data at the classroom level.

Additional benefits to having common course codes include:

  • Districts would be able to better assess the instructional needs of student transferring into their district from another districts
  • Superintendants would be able to look across their district and assess how will students are doing in a particular class
  • Discussions could occur on how to ensure the proper courses are made available in districts
  • CDE and districts will be able to compare data against licensure data to ensure teachers are teaching the courses they are endorsed in.

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Why are we doing the Statewide Standard Course Code project?

The following is a list of financial drivers for this project:

  • HB-09-1065, Educator Identifier System
    • House Bill 09-1065 directs CDE to develop its educator identifier system in collaboration with the commission.
  • Data Quality Campaign
    • The Data Quality Campaign urges states to submit information on course completion at the student level. Implementing standard course codes positions Colorado will help meet this requirement.
    • The Data Quality Campaign also encourages states to have a teacher identifier system with the ability to match teachers to students. Collecting this data makes it possible to identify which students and which courses are being taught by teachers with different levels and types of preparation or certifications, and which forms of teacher training and certification have the greatest impact on students' academic growth in the classroom.
  • Statewide Longitudinal Data Systems Grant Program
    • 12 America Competes Act elements are required. The SSCC Project will help fulfill the following elements:
      • 7. A way to identify teachers and to match teachers to their students;
      • 8. Information from students' transcripts, specifically courses taken and grades earned;
  • State Fiscal Stabilization Fund
    • All states have agreed to develop teacher impact reports.

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Will districts be required to change their local course codes and descriptions to the Statewide Standard Course Codes?

  • No, there is no requirement for districts to change their local course codes and descriptions to the Statewide Standard Course Codes. Districts however will be asked to load their local course codes and descriptions to the Statewide Standard Course Code system and map the local course codes to the Statewide Standard Course Code. This mapping table and system will be maintained at the state level with updates from districts as needed. Will districts be required to change their local course curriculums? No, there is no requirement for districts to change their local course curriculums. The scope of this project is only to mapping local courses to Statewide Standard Course Codes.
  • Will districts be required to change their local course curriculums?
  • No, there is no requirement for districts to change their local course curriculums. The scope of this project is only to mapping local courses to Statewide Standard Course Codes.

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