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CPP Online Handbook: District Advisory Councils

Administration of the Colorado Preschool Program: Guidelines

  • Each school district is required by statute to establish a “district advisory council.” This district advisory council insures that decisions about the program are made locally and that major stakeholders have opportunity for input.
  • The local school board has final responsibility for the application to participate in CPP, and for operation and maintenance of CPP within the school district. No action taken by the council is final until approved by the school board.
  • The Superintendent of the district appoints members to the district advisory council according to statutory requirements. Members of the district advisory council are appointed for two-year terms and may be reappointed by the superintendent.

Required Membership of the District Advisory Council

Appointed members of the district advisory council must include:

  • Two parents of children attending the district preschool program
  • Two members of the business community
  • Representatives from the following:
    • County or district health department
    • Department of social services
    • County agency involved in job services and training
    • Publicly funded early childhood education agency located in the school district
    • Privately funded child care center located in the school district
    • Charter school located in district that has a preschool program.

These representatives are identified to ensure that a comprehensive approach to early childhood care and education services is taken in the administration of the Colorado Preschool Program in each community.

District advisory councils:

  • Meet a minimum of 6 times per year.
  • Are appointed for two-year terms and may be reappointed by the superintendent.
  • Elect a chairperson. The chairperson will serve a one-year term and may be reelected for a second year.
  • If a community already has some type of early childhood care and education council, there is no need to duplicate it. If the membership meets the requirements, the same group may serve as the CPP district advisory council as long as they are committed to assuming the responsibilities of the district advisory council.

Coordinator Resource: The Role of CPP Advisory Councils - Ideas for Council Engagement (PDF)

Responsibilities of the District Advisory Council

Responsibilities of the district advisory council include:

  • Studying and assessing the need for CPP
  • Identifying and locating supporting research, and recommend eligibility factors applicable to the community.
  • Advising in the development of a plan for identifying eligible children.
  • Recommending to the local school board whether the program should be provided by the district or by publicly or privately funded providers or a combination
  • At least every two years, developing and distributing requests for proposals to local publicly funded early childhood education agencies and privately funded centers to determine who will provide program services and recommending qualified providers to the local school board.
  • Participating in the development of proposals to CDE requesting participation in CPP or in the preparation of expansion requests.
  • Providing information and data to CDE for reports on the program
  • Developing a comprehensive plan for delivery of services addressing the areas of program quality, staff development, family involvement, family support services, and program evaluation
  • Developing written policies to document and reflect the decisions made by the council

  • District advisory councils are required to make at least two on-site visits per year to all classrooms in their district that serve children funded through CPP.
    • The purpose of these visits is to monitor overall program compliance, and make recommendations for any needed improvements.
    • The council should then follow up with recommendations for improvements and report on their monitoring and evaluation to CDE in the year-end report. Please see the page on Program Quality in the comprehensive plan section.

Next: Problem Solving and District Advisory Councils

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