CPP Online Handbook: District Advisory Councils
Administration of the Colorado Preschool Program: Guidelines
- Each school district is required by statute to establish a
“district advisory council.” This district advisory council
insures that decisions about the program are made locally and
that major stakeholders have opportunity for input.
- The local school board has final responsibility for the
application to participate in CPP, and for operation and
maintenance of CPP within the school district. No action taken
by the council is final until approved by the school board.
- The Superintendent of the district appoints members to the
district advisory council according to statutory requirements.
Members of the district advisory council are appointed for
two-year terms and may be reappointed by the superintendent.
Required Membership of the District Advisory Council
Appointed members of the district advisory council must include:
- Two parents of children attending the
district preschool program
- Two members of the business community
- Representatives from the following:
- County or district health department
- Department of social services
- County agency involved in job services
- Publicly funded early childhood education
agency located in the school district
- Privately funded child care center
located in the school district
- Charter school located in district that
has a preschool program.
These representatives are identified to ensure
that a comprehensive approach to early childhood care and education
services is taken in the administration of the
Colorado Preschool Program in each community.
District advisory councils:
- Meet a minimum of 6 times per year.
- Are appointed for two-year terms and may be
reappointed by the superintendent.
- Elect a chairperson. The chairperson will
serve a one-year term and may be reelected for a second year.
- If a community already has some type of early
childhood care and education council, there is no need to
duplicate it. If the membership meets the requirements, the same
group may serve as the CPP district advisory council as long as
they are committed to assuming the responsibilities of the
district advisory council.
The Role of CPP Advisory Councils - Ideas for Council Engagement (PDF)
Responsibilities of the District Advisory Council
Responsibilities of the district advisory council include:
- Studying and assessing the need for CPP
- Identifying and locating supporting research,
and recommend eligibility factors applicable to the community.
- Advising in the development of a plan for
identifying eligible children.
- Recommending to the local school board
whether the program should be provided by the district or by
publicly or privately funded providers or a combination
- At least every two years, developing
and distributing requests for proposals to local publicly funded
early childhood education agencies and privately funded centers
to determine who will provide program services and recommending
qualified providers to the local school board.
- Participating in the development of proposals
to CDE requesting participation in CPP or in the preparation of
- Providing information and data to CDE for
reports on the program
- Developing a comprehensive plan
for delivery of services addressing the areas of program
quality, staff development, family involvement, family support
services, and program evaluation
- Developing written policies to document and
reflect the decisions made by the council
- District advisory councils are required to make
at least two
on-site visits per year to all classrooms in their district that serve CPP
- The purpose
of these visits is to monitor overall program compliance, and make
recommendations for any needed improvements.
- The council should then
with recommendations for improvements and report on their monitoring
evaluation to CDE in the year-end report. Please see the
page on Program Quality in the
comprehensive plan section.
Problem Solving and District
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