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Cases and Outbreaks in Schools - Template Letters

School Exposure Letter Templates

Scenario

Modify letter #

Send to

1 student/staff with COVID-19 in a class/cohort

Letter #1

Parents of all students in the class/cohort

Outbreak of COVID-19 in a class/cohort

Letter #2

Parents of all students in the class/cohort

1 (or more) student/staff with COVID-19 in multiple classes/cohorts

Letter #3

Parents of all students who are determined to be close contacts of a case of COVID-19 in the school

School outbreak

Letter #3

AND

Letter #4

Parents of all students who are determined to be close contacts of a case of COVID-19 in the school

AND

Parents of students who were determined not to be close contacts of cases of COVID-19 in the outbreak.


Dear Parents,

A student or staff member in [Teacher's name] class has been diagnosed with COVID-19. Each case of COVID-19 is interviewed by public health. As part of this public health investigation:

  • The person diagnosed is being kept home from school until they are no longer infectious.
  • The person's activities when they could have spread COVID-19 were assessed.
  • The people who were close contacts of the person with COVID-19 are instructed to stay home from school for 14 days after the exposure. This is called quarantine.

Because it is impossible to assess all interactions in a classroom and because of the length of time which classes spend together, all classroom members are considered close contacts. Your child was in the same class or group as the person diagnosed with COVID-19, so your child must follow quarantine instructions and stay home from school for 14 days. If you have children in other classes, they can still go to school unless their sibling gets sick.

Your child can return to school and normal activities on [date 14 days after the last day the person with COVID-19 was in the classroom]. During this time, your child should stay home and not go to other schools, activities, childcares, or other activities around other people. Instructions about how to quarantine are available here.

If your child develops symptoms consistent with COVID-19:

  • Follow these isolation instructions.
  • Have your child tested.
  • Continue to keep your child home from school and avoid other activities around other people.
  • Notify the school.
  • Seek medical care and testing for COVID-19, calling your doctor before you show up.

Public Health may recommend or you may choose to have your child tested for COVID-19 a week after they were around the person with COVID-19, even if your child does not have symptoms. A negative test result does not mean that your child will not develop symptoms or become sick after the test. A negative test result means that your child did not have COVID-19 detected at the time of testing. A negative test will not allow your child to come back to school or attend other activities sooner. Medical insurance may not cover the cost of testing for people without symptoms.

If you have further questions, please contact [School contact] or your local public health agency.


Dear Parents,

There is an outbreak of COVID-19 in [Teacher's name] class. That means two or more students or staff have been diagnosed with COVID-19. Each case of COVID-19 is interviewed by public health. As part of this public health investigation:

  • The people diagnosed are being kept home from school until they are no longer infectious.
  • The people's mask use, social distancing, and activities while infectious were assessed.
  • The people who were close contacts of the persons with COVID-19 are instructed to stay home from school for 14 days after the exposure. This is called quarantine.

Because it is impossible to assess all interactions in a classroom and because of the length of time which classes spend together, all classroom members are considered close contacts. Your child was in the same class or group as the person diagnosed with COVID-19, so your child must follow quarantine instructions and stay home from school for 14 days. If you have children in other classes, they can still go to school unless their sibling gets sick.

Your child can return to school and normal activities on [date 14 days after the last day the person with COVID-19 was in the classroom]. During this time, your child should stay home and not go to other schools, activities, childcares, or other activities around other people. Instructions about how to quarantine are available here.

If your child develops symptoms consistent with COVID-19:

  • Follow these isolation instructions.
  • Have your child tested.
  • Continue to keep your child home from school and avoid other activities around other people.
  • Notify the school.
  • Seek medical care and testing for COVID-19, calling your doctor before you show up.

Public Health may recommend or you may choose to have your child tested for COVID-19 a week after they were around the person with COVID-19, even if your child does not have symptoms. A negative test result does not mean that your child will not develop symptoms or become sick after the test. A negative test result means that your child did not have COVID-19 detected at the time of testing. A negative test will not allow your child to come back to school or attend other activities sooner. Medical insurance may not cover the cost of testing for people without symptoms.

If you have further questions, please contact [School contact] or your local public health agency.


Dear Parents,

Your child was in close contact with a student or staff member who has been diagnosed with COVID-19. Each case of COVID-19 is interviewed by public health. As part of this public health investigation:

  • The person diagnosed is being kept home from school until they are no longer infectious.
  • The person's mask use, social distancing, and activities while infectious were assessed.
  • The people who were close contacts of the person with COVID-19 are instructed to stay home from school for 14 days after the exposure. This is called quarantine.

Because your child was a close contact of a person with COVID-19, your child must stay home from school for 14 days. They can return to school on [date 14 days after the last day the student was with the person with COVID-19]. During this time, your child should stay home and not go to other schools, activities, childcares, or other activities around other people. If you have children in other classes, they can still go to school unless their sibling gets sick.

If your child develops symptoms consistent with COVID-19:

  • Follow these isolation instructions.
  • Have your child tested.
  • Continue to keep your child home from school and avoid other activities around other people.
  • Notify the school.
  • Seek medical care and testing for COVID-19, calling your doctor before you show up.

Public Health may recommend or you may choose to have your child tested for COVID-19 a week after they were around the person with COVID-19, even if your child does not have symptoms. A negative test result does not mean that your child will not develop symptoms or become sick after the test. A negative test result means that your child did not have COVID-19 detected at the time of testing. A negative test will not allow your child to come back to school or attend other activities sooner. Medical insurance may not cover the cost of testing for people without symptoms.

If you have further questions, please contact [School contact] or your local public health agency.


Dear Parents,

There is an outbreak of COVID-19 in [School Name]. Each case of COVID-19 is interviewed by public health. As part of this public health investigation:

  • The people diagnosed are being kept home from school until they are no longer infectious.
  • The people mask use, social distancing, and activities while infectious were assessed.
  • The people who were close contacts of the persons with COVID-19 are instructed to stay home from school for 14 days after the exposure. This is called quarantine.

The parents of all students known to have close contact with people with COVID-19 have been notified and instructed to keep their children home. Staff who were in close contact have also been instructed to quarantine.

We do not believe your child was in close contact with anyone with COVID-19. Your child does not need to stay home and observe quarantine or isolation precautions, but you should regularly monitor your child for symptoms of COVID-19.

If your child develops symptoms consistent with COVID-19:

  • Follow these isolation instructions.
  • Have your child tested.
  • Keep your child home from school and avoid other activities around other people.
  • Notify the school.
  • Seek medical care and testing for COVID-19, calling your doctor before you show up.

Public Health does not recommend COVID-19 testing for your child. A negative test result does not mean that your child will not develop symptoms or become sick after the test. A negative test result means that your child did not have COVID-19 detected at the time of testing. Medical insurance may not cover the cost of testing for people without symptoms.

If you have further questions, please contact [School contact] or your local public health agency.