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Fingerprint Submission Requirements - Public School

A Note for Currently Licensed Educators

In some cases, an educator who held a license prior to 2004 will not have criminal history background results on file with us. Even if a set of fingerprints had been submitted prior to 2004, under current law these educators will be required to submit a new set of fingerprints to meet this requirement when submitting any type of application. These educators will be contacted after confirmation that background results are indeed incomplete.


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Overview

Prior to submitting an application to the Colorado Department of Education, each applicant must submit to the Colorado Bureau of Investigation (CBI) a complete set of fingerprints, taken by a qualified law enforcement agency, for the purpose of obtaining a fingerprint based national criminal history check. This requirement needs to be met only one time for CDE (unless, under some special circumstance, you are instructed by CDE to complete another set of fingerprints pursuant to state law). Student teachers - see the below FAQ section.

As part of the fingerprint background check process, the CBI will forward the submitted fingerprints to the Federal Bureau of Investigation (FBI). You have the right to challenge the information contained in either the CBI or the FBI identification record. View details on challenging your criminal history record. Additionally, you may request a copy of your national criminal history record from the FBI. View details on obtaining your criminal history.

Once the CBI processes fingerprint submissions for background checks, they provide the results only to the agency/organization that is named on the card pursuant to a particular state statute that authorizes the fingerprint based criminal history check. In our case C.R.S. 22-60.5-103 is the statute requiring all licensed educators to submit fingerprints specifically for CDE. The results are non-transferable between governing state statutes and, therefore, cannot be released by the CBI to an organization that is not specifically listed on the fingerprint card. (For this reason, fingerprints submitted for a school district cannot be released to the Colorado Department of Education to satisfy our requirements).

Once CDE has processed your fingerprint results after receiving them from the CBI and the FBI your status will be updated. This process can take 4 - 6 weeks. To check your status, login to your eLicensing account and then click on the "Alerts" tab. A blank status will indicate that we have not updated your account, please keep checking your account as once we enter them your status automatically is updated. CDE does not make any other type of notification other than the status shown on the "Alerts" tab within your account.


Frequently Asked Questions

Q: What do I do if I am a student teacher?

A: If you are currently in a teacher preparation program but you don't yet qualify for licensure, then you cannot be fingerprinted for us. Click here for more information regarding fingerprinting if you are or want to become a student teacher. You can create an eLicensing account at any time and you should only create one (1) lifetime account using a personal email address. We highly recommend that you do NOT create your account with a .edu or other school email address as those addresses will change. The email address is the only means by which you will recieve your license and information regarding your license. Please remember that you cannot apply for an initial license until you are fully qualified and have completed your educator prepration program in full.

Q: Will I be notified by CDE when the results of my fingerprints have been processed by CDE?

A: Yes we update your eLicensing account with this information. No, we do not contact you by any other means unless your fingerprints were rejected by the FBI (see the next question). To view your status in eLicensing, log into your account and click on the "Alerts" tab. If it is blank, we have not received and or processed your results, check back often as that lookup is in real time. Please do not call our offices asking about a fingerprint status as we update your account as soon as we receive results. Keep in mind that we must wait on both the CBI and the FBI before we post a status.

View "Alert" information

Q: What happens if my fingerprints are rejected by the CBI or the FBI?

A: If your fingerprint card is rejected by the CBI, they will notify you via U.S. Mail by returning your fingerprint card and fee. If your fingerprint card is rejected by the FBI, CDE will notify you via the email address you have associated to your eLicensing account. In either case, you will need to follow any instruction(s) that accompanies your notification. A rejection is generally related to the quality of the prints and has nothing to do with a criminal history that you do or do not have.

Q: Can I use my fingerprints that were taken for my district, out-of-state, or for any other reason?

A: No, fingerprints are not transferrable. Prints must be taken specifically for CDE as shown below on the example card.

Q: Can I get fingerprinted at CDE?

A: No, CDE does not provide fingerprinting services and please do not mail or drop off your fingerprint cards to CDE. You must mail them to CBI along with the fee, see below for more information.

View additional FAQs


Instructions

Fingerprints must be taken by a qualified law enforcement agency (police or sheriff's office). CDE will accept fingerprints taken by a fingerprinting service in another state if the fingerprint service provider has been approved by that State's Department of Justice/Bureau of Investigation. You may wish to call ahead to confirm that a particular law enforcement agency offers applicant fingerprinting and if they charge a fee for that service. Note that if they are submitting via a Livescan machine, CBI will accept them only if that law enforcement agency has an applicant fee account with CBI. If they do not, ask the agency to print the card from the Livescan machine for you to mail to CBI.

  1. Create your one lifetime eLicensing account with CDE. We must have an eLicensing account to process the results of your fingerprints once we receive them. Without your account, your results cannot be processed requiring you to submit another set of fingerprints after you create this account. Always use a personal email address that you check often. We highly recommend that you do not use a college or school district email address. You can only have one eLicensing account, so if you have already hold an account, please do not create another.
  2. Obtain an Applicant Fingerprint Card #FD-258. Most law enforcement agencies will provide this card as a part of their service. If they do not, you may purchase a fingerprint card from Colorado Correctional Industries (CCI) or Amazon.com. (Neither CDE nor CBI provide fingerprint cards.)
  3. Complete the top portion of the fingerprint card in black or blue ink. All fields below (aliases, when applicable) are required to be completed. Missing or incorrect information entered on the fingerprint card will cause a delay in the background check. Take the fingerprint card to your local law enforcement agency to be fingerprinted on this card. Note, some law enforcement agencies will want to complete the top portion of the fingerprint card themselves, always check with them first.

  4. Mail the completed fingerprint card along with the required fingerprint processing fee of $39.50 payable to the CBI to:
    Colorado Bureau of Investigation
    690 Kipling St., Suite 3000
    Lakewood, CO 80215

    This fee covers the search of the CBI and FBI records. CBI does not accept personal checks. Accepted forms of payment are: Money Order/Certified Check* payable to CBI, or credit card authorization. View the CBI credit card authorization form. This fee is in addition to any fee(s) that a law enforcement agency may charge to do the fingerprinting and any application fees. *Money Order/Certified Check must be under 1 year old prior to the processing of your fingerprints. Money Orders/Certified Checks that are older than 1 year at not accepted.

Processing Time

Once your fingerprint card has been received by the CBI, the processing time is approximately 4–6 weeks and another 1-2 weeks once we receive those results.


Notes

  1. Do NOT send fingerprint submissions to the Colorado Department of Education (CDE). If you send your fingerprints to CDE, for security reasons they will be destroyed. You will then need to complete the process again, submitting your cards along with the required fee to CBI.
  2. View a printable version of the information contained on this page (PDF). You can take the print-out with you when you are fingerprinted to assist the law enforcement agency in completing your fingerprint card correctly.

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Denver, CO 80222
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Colorado Dept. of Education
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Denver, CO 80203
Phone: 303-866-6600
Fax: 303-830-0793
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