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Alternative Education Campus Collections

Overview

Notes: Before proceeding with the data upload for either collection, please carefully review the file layout requirements. It may also be helpful to download and have handy the relevant code books linked in the Additional Resources section.

Alternative Education Application/Renewal Collection

Pursuant to Colorado Revised Statute 22-7-604.5 (2) (a), the Colorado Department of Education is directed to aid in the collection of data to all district school boards to file requests for public schools which desire to be considered alternative education campuses. This website contains resources concerning the data collection for the eligibility criteria for alternative education campus designation.

This collection is an annual required collection for any school wishing to be designated as an Alternative Education Campus (AEC).

Alternative Education Campus Selection of Measures Collection

Alternative Education Campuses (AECs) have a specialized School Performance Framework (SPF). As part of this specialized SPF, AECs are allowed to submit optional measures based on local data. This collection is the method by which AECs can submit their approved optional measure data to be reported in their AEC SPF (see State Board of Education Rules 1 CCR 301-57 for specific guidance on this policy).

Planned Measures

During the planned measure collection, AECs will submit the measures they are proposing to submit for an upcoming AEC SPF cycle. In this stage of the collection, only the measure names are submitted. No data is submitted at this time. This collection is voluntary for all AEC schools.

Example: if the next AEC SPF cycle is the 2018 AEC SPF, then LEAs will submit planned measures for the 2019 AEC SPF, but will not yet have data for the 2019 AEC SPF

Actual Measures

During the actual measures data collection, AECs will submit the measures and data they intend to include in the next AEC SPF cycle. In this stage of the collection, both the measure names and aggregated data for those measures are submitted. This collection is voluntary for all AEC schools.

Example: if the next AEC SPF cycle is the 2018 AEC SPF, then LEAs will submit actual measures and data for the 2018 AEC SPF collected over the course of the 2017-2018 school year (or aggregated over the last three school years)

Deadlines

CDE requests that LEAs submit data on:

  • The Alternative Education Campus Application/Renewal Collection opens 3/1/2018 and closes 4/27/2018.
  • The Planned Measures Collection for the 2017-2018 AEC SPF opens 3/1/2018 and closes 4/27/2018.
  • The Planned Measures Collection for the 2018-2019 AEC SPF opens 5/1/2018 and closes 6/29/2018.
  • The Actual Measures and Data Collection for the 2017-2018 AEC SPF opens 5/1/2018 and closes 6/29/2018.

File Layouts and Definitions

The file layout and definitions for the 2017-2018 collections are as follows:

Business Rules

2018-19

2017-18

Trainings

Live webinars will be available on the following dates. These webinars will be recorded and posted here for future reference:

Weekly office hours for the AEC collections begin 1/23/2018 and will continue until 8/14/2018. You can sign up for a half-hour phone conversation with B Sanders between 1 pm and 3 pm to get your questions answered about the AEC Collections.

Video Modules: The following are videos and transcripts of videos to help complete the collection. 

In order to view the narration while the video is playing, click on the Notes tab in the sidebar in the player.

Additional Resources

The following resources may be useful as you navigate the AEC Application/Renewal collection:

The following resources may be useful as you navigate the AEC Selection of Measures collection:

Contacts

B Sanders at sanders_b@cde.state.co.us

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